Staffing Clerk, Centralized Staffing Office

Click here to apply as an internal applicant.

Company : IWK Health

Req ID: 161824

Department/Program: Central Staffing Office , People and Organization Development

Location: Halifax

Type of Employment: Temporary Hourly FT long-assignment ( 100% FTE) for 12 months x 1 position(s)

Start Date: ASAP

Union Status: NSGEU Off&Cler , Admin Professionals Bargaining Unit

Compensation: $ 20.2516 - $ 22.5018 /hour

Closing Date: 26 July 2023 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults, and families each year across the Atlantic region. We have a team of approximately 4000 employ ees, physicians, volunteers, and learners at sites across Nova Scotia . People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values , and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families, and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia and more than 50 historic African Nova Scotian communities that also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportion of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

Duties Include, But Are Not Limited To

The Centralized Staffing Office (CSO) provides staffing and scheduling support to the three clinical programs (Mental Health & Addictions, Women’s & Newborn Health, Children’s Health) and Pathology and Lab Medicine. Reporting to the Manager of Centralized Staffing, the Staffing Clerk will provide staffing support to the staffing coordinators and administrative support to the Manager and CSO.

Scheduling/Staffing Duties: Ensures all shifts are covered and the needs of the unit/department are met. Will also be responsible for managing staff inquiries concerning their schedule and rotations.

Payroll Duties: Assists Staffing Coordinators with payroll entry as operationally required. Process shift changes and short-term vacation requests, as well as respond to employee inquiries.

Administrative duties: Assist the Staffing Coordinators with the printing and delivery of daily flow sheets and availability reports for their respective units/departments. Will also be responsible for updating call-out lists with phone numbers and seniority dates. The incumbent will also assist the Manager with the collection of data regarding information such as overtime, sick time, replacement cost, and work load (Emerald). Additionally, the Staffing Clerk will assist the Manager with computer applications and various clerical duties including ordering supplies, maintenance requests, and other related duties as required.

Hours of Work

Rotational shifts as required between the hours of 07:30-18:00

Your Qualifications

• High degree of initiative, diligence, attention to detail, and self-discipline/focus.
• A combination of equivalent education and experience may be considered.
• Graduate of a recognized Office Administration Program required.
• Competency in other languages is an asset.
• Previous experience working with Kronos Workforce ESP application suite and SAP preferred.
• Experience in a healthcare setting is an asset.
• Demonstrated commitment to Family Centred Care required.
• Minimum of six (6) months related experience required.
• Minimum High School Diploma or GED required.
• Excellent organizational skills & flexibility in meeting workload demands.
• Strong critical thinking and problem-solving skills.
• Working knowledge of Microsoft Office and other computer programs/technology required (testing may be conducted on candidates).
• Proven team player with excellent communication and interpersonal skills required.

T hank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units, or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials. Additionally, as per Nova Scotia’s COVID-19 Vaccine mandate, any offer of employment will be conditional upon submitting proof of full vaccination status. Medical exceptions or any other kind of requested exception based upon the Health Centre’s obligations pursuant to the Nova Scotia Human Rights Code will be considered on a case-by-case basis

I f you are an employee of IWK Health , please apply through the internal careers page to ensure you are flagged as an internal applicant.