Office Manager And Executive Assistant Jobs in Richmond, British Columbia

● Education: Business Administration, Human Resources Management or equivalent

● 1+ years of experience in Office management, executive assistant or worked on similar HR

2+ years of Office management and HR experience

As a Executive Assistant, office management and HR officer you will you will

● Calendar Management and operational support to CTO

● Excellent communication and organisational skills, ability to work independently, and with

1. Exceptional English verbal skills

2. Exceptional English writing skills

6. Exceptional abilities to multitask

7. Strong phone communication skills

11. An experience working in a similar field

1. Opening and setting up the school set up (room preparation).

Handling correspondence directed to managers

3-5 years of experience in a similar role preferred

Well-developed organisational skills and attention to detail

Great verbal and written communication skills in both English and Mandarin

Acting as the point of contact between the executives and internal or external colleagues

Organising meetings and booking meeting rooms

Assist in handling booking and travel requirements.

Strong communication, listening, and executing skills – both verbal and written

A dynamic job with a growing professional association.

Scheduling of meeting and calendar coordination

Initial draft of materials (policy positions and reports)

Minute taking for Association Committee meetings

Have 3+ years of experience in providing comprehensive administrative and office management support to executives

Have previous experience with travel booking and management

Are experienced in planning and coordinating company events, meetings or conferences

Can manage your time well, understand how to prioritize your tasks and can adapt to changing priorities

Have worked in a dotted line reporting structure in the past and have experience managing multiple priorities

Executive Assistant and Office Manager

Skillfully manage calendars, meticulously organize schedules, and coordinate appointments, optimizing their productivity and efficiency.

Take ownership of company mail management, ensuring timely and accurate distribution, organization, and tracking of incoming and outgoing correspondence.

Familiarity with Outlook Calendar management is a plus.

Provide exceptional and professional communication with visitors, team members, and suppliers, ensuring a positive and welcoming experience for all.

Bachelor’s Degree or Diploma in Business Administration and/or relevant business experience.

2-3 years of office admin experience (Executive support preferred).

A minimum of 5 years of experience in office management or a related field.

Experience using ZOHO CRM for customer relationship management and sales tracking.

Assist with the negotiation and management of commercial leases and contracts.

Demonstrate a high level of focus and organization, particularly when managing remote work responsibilities.

Familiarity with Quickbooks for financial management and record-keeping.

Exceptional phone skills to manage client inquiries and maintain positive relationships.

Manage the ordering of office equipment and supply inventory including business cards, office equipment, supplies, and stationery

Manage facility needs and the maintenance of common areas

A minimum of two years' experience in an administrative position

Excellent interpersonal as well as verbal and written communication skills

A minimum of two years’ experience in an Administrative position.

Liaise with the Tumbler Ridge office staff to coordinate certain activities

Excellent planning and time management skills.

Excellent organizational and interpersonal skills, including relationship and networking skills.

Strong and effective communication and presentation skills, both oral and written.

Strong written and verbal communication skills, as well as strong interpersonal skills. Proficiency in English is mandatory.

Attention to detail, self-directed, strong tech and social media skills, discretion, customer-centric.

Computer-related education/courses (Nice to have).

Assist with email management, filtering messages, prioritizing tasks, and drafting responses on behalf of the CEO

Collaborate with building management and external vendors to address facilities-related issues

Complete other duties as we may request which are consistent with your abilities and responsibilities

Experience in planning and coordinating company events, meetings, or conferences.

Previous experience in making travel arrangements

Manage office supplies, equipment, and inventory, placing orders and coordinating maintenance and repairs as necessary

Excellent knowledge of proper form of business letters and business English.

Excellent organizational skills, the ability to prioritize workload and take initiative to ensure the needs of the Executive Office are met.

Excellent oral and written communication skills, tact and ability to deal with difficult clients

Proven ability to work in a dynamic environment with a variety of disciplines to maintain and foster good working relationships.

Aptitude to be proactive requiring minimum direction

Proficiency in word processing, electronic mail, spreadsheets and correspondence tracking systems, CLIFF preferred.

Experience with Adobe Acrobat Pro and advanced knowledge of Office 366 and One Drive file management.

Minimum 5 years’ experience in office management and executive assistant role.

Manage office including coordinating office services and supplies, equipment and IT maintenance and office property management.

Provide accounting assistance to Accounting Manager including petty cash reconciliation, invoice approvals and data entry.

Office Manager key responsibilities but not limited to:

Manage general administrative duties including organizing mail and couriers, answering telephones, document preparation, paper and electronic filing.

Excellent organization and time management skills

Excellent social and coordination skills

Excellent communication and leadership skills

Basic knowledge of Microsoft Suite - word, .pdf, email, excel, etc.

Experience working in an office or service environment

Must be vaccinated as this person will be required to work daily in the Vancouver office

Executive Assistant to the Persident and CEO and Office Manager

• Work closely with executives to proactively manage schedule and competing priorities.

• 5+ years of experience in a fast-paced, professional environment.

• Exceptional written and verbal communication skills.

• Provide direct administrative support to the senior leadership of the company.

• Plan internal and external events.

·Proven experience in office management and/or executive assistant roles.

·Bachelor's degree or relevant certifications (e.g., office management, administrative assistance) is a plus.

·Strong organizational and multitasking skills, with impeccable attention to detail.

·Excellent written and verbal communication skills.

Real Estate Research (Role Development Opportunity):

·Proficiency in MS Office Suite (Word, Excel, PowerPoint).

5+ years of advanced administrative/project coordination experience working with senior level management.

Arrange domestic and international business travel, complete travel expense reports, and manage logistics of travel-related activities.

Manage vendor agreements, contracts, and invoicing with consultants and vendors; establish POs and coordinate the payment of the invoices in scope.

Strong organizational skills and the ability to be extremely flexible while managing conflicting, shifting, and competing priorities with minimal supervision.

Excellent presentation, written, communication and relationship-building skills

Planning, organizing, and attending a variety of internal and external events such as conferences, fundraisers, and appreciation events.

Significant experience with office management, various HR functions, and daily operations.

Specific Knowledge, Skills or Abilities Required:

Executive Assistant/Office Manager with HR experience

Previous experience working with senior managers a plus.

Salary: $60,000-$70,000 dependent on education and experience

Manage company-wide travel logistics, including booking flights, hotels, transportation, and visas.

Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.

Plan, coordinate and manage domestic and international travel.

Remote, Anywhere in the US

Improves client outcomes: 97% of parents report dramatic improvements in their loved ones socially significant behaviors

Assist with coordination of all Executive Leadership Team meetings, Company Updates and other enterprise meetings.

Plan and coordinate internal and external company events and and assisting with accounts payable and accounts receivable processes.

Assist in budget planning for office management, CEO Office and Board of Directors

Post-secondary education in business, administration, social science or a related field. Relevant or equivalent job related experience will be considered;

Ability to manage a variety of technical and confidential responsibilities involving a high degree of initiative and independence;

Manage the annual Board and Committee calendar including resolving conflicts as necessary

Coordinate all details and follow up requirements related to the Annual General Meeting of the members

7-10 years of experience in a senior administrative support role;

Strong time management and organizational skills.

Strong computer skills and proficient knowledge of Microsoft Suite (Word, Excel, PowerPoint, SharePoint, Outlook).

Post-secondary education in administration or related field.

3-5 years of administrative experience in a similar role.

Experience supporting C-Suite level positions in a fast-paced environment.

Healthcare related industry experience is an asset.

Mandatory event planning and project management experience.

• Excellent personal organization, planning and project management skills.

• Knowledge of continuing professional education marketplace and trends

• Knowledge of employment legislation

• Superior discretion, judgment, tact, diplomacy, creativity and initiative. Strong interpersonal skills.

• Works within a typical office environment (actual and/or virtual).

Knowledge of the non-profit/charitable sector, specifically the Developmental Services sector, is an asset.

Prepares and distributes all Executive, Board of Directors, Annual General Meetings, and DS sector meeting minutes.

Produces or processes correspondence covering a broad array of routine and confidential subject matter.

Reviews and reconciles expenses for the CEO/CEO’s office, including parking and travel.

Ensures all expenditures are coded correctly and obtains approval from Board Chair before submitting to accounting for reimbursement.

Handles specialized furniture/equipment proposal requests.

Providing a top-tier guest experience for our investors, interviewees and other guests who need welcoming, covering reception when needed.

Booking travel for team members across the business, providing them with an easy travel experience.

You value employee experience and have created an office environment that employees love to come into.

Highly competitive salary depending on experience and commission

Flexible working hours in a hybrid environment - we work remotely 2 days a week

Managing the CEO's calendar and schedule and conducting daily huddles to optimize scheduling and understanding priorities.

4+ years working experience in Administration, Executive Assistant and Project Management.

The aptitude to prioritize tasks and have the necessary time management skills to keep the busy office functioning efficiently

Calendar Management – you live by your calendar, never miss deadlines or appointments without notice well in -advance.

Honed MS Office skills, spreadsheets, create documents, manage calendars etc.

Business Or Administrative Education Degree.

The ability to manage and prioritize various tasks throughout the day on a daily basis

High level, (advanced), skills in MS Excel

HR and H&S experience will be beneficial

A positive, forward thinking mindset and attitude

The ability to identify problems and provide solutions

Proven track record of exceptional customer service

Communicate effectively both written and orally

Excellent time management skills with a proven ability to meet deadlines.

Manage incoming communications, including emails and phone calls, and promptly forward them to the relevant personnel.

Manages calendars and schedules appointments.

Must have Customer service experience

Excellent verbal and written communication skills in English

Excellent organizational skills and attention to detail.

● Calendar and schedule management for VP Ops as needed

● Excellent communications skills including concise and precise use of English. French bilingualism desired

● Post secondary education required

● Expense reporting: Handle expense reports for CEO

Office Administrator/EA to VP Ops

● Expense reporting: Handle expense reports for VP Ops

Proficient and consistent high-level usage with Microsoft 365, including Word, Excel, PowerPoint, Teams and OneDrive file management

Office Manager key responsibilities but not limited to:

Work with the COO on various responsibilities as they arise

Secure, track and manage Province licenses

Secure, track and manage and track Special Investigator licenses

Manage employment contracts of all new employees

Providing high-level administrative support to executives and senior management

Coordinating meetings, travel arrangements, and diary management

Proven experience as an Executive Assistant or Office Manager in the mining industry

Strong organizational and multitasking skills

Excellent communication and interpersonal abilities

Managing office operations and ensuring smooth day-to-day functioning