Office Executive Jobs in Morris, Manitoba

·Proven experience in office management and/or executive assistant roles.

·Bachelor's degree or relevant certifications (e.g., office management, administrative assistance) is a plus.

·Strong organizational and multitasking skills, with impeccable attention to detail.

·Excellent written and verbal communication skills.

Real Estate Research (Role Development Opportunity):

·Proficiency in MS Office Suite (Word, Excel, PowerPoint).

Knowledge of the non-profit/charitable sector, specifically the Developmental Services sector, is an asset.

Prepares and distributes all Executive, Board of Directors, Annual General Meetings, and DS sector meeting minutes.

Produces or processes correspondence covering a broad array of routine and confidential subject matter.

Reviews and reconciles expenses for the CEO/CEO’s office, including parking and travel.

Ensures all expenditures are coded correctly and obtains approval from Board Chair before submitting to accounting for reimbursement.

Handles specialized furniture/equipment proposal requests.

Providing a top-tier guest experience for our investors, interviewees and other guests who need welcoming, covering reception when needed.

Booking travel for team members across the business, providing them with an easy travel experience.

You value employee experience and have created an office environment that employees love to come into.

Highly competitive salary depending on experience and commission

Flexible working hours in a hybrid environment - we work remotely 2 days a week

Managing the CEO's calendar and schedule and conducting daily huddles to optimize scheduling and understanding priorities.

Exceptional time management and organizational skills with acute attention to detail.

• Support executive management calendars, travel, and expenses.

• Maintain communication with building management.

Experience in a client facing, front office role.

2-3 years of experience supporting an executive level.

Excellent verbal and written communication skills.

5+ years of experience in executive, or business marketing communications

Experience working in a fast-paced environment and managing multiple projects simultaneously

Develop a content strategy aligned with executives’ brand, vision, and business goals

Support the execution of C-suite-level strategic media engagements. Craft well-researched key messages/talking points to facilitate briefings and prep materials

Review and edit content for quality, accuracy, and alignment with executives’ messaging and publish and distribute approved content through relevant channels

Monitor and track engagement metrics and provide regular reports on performance and effectiveness

What are the must have Qualifications/Experience?

• Advanced technical skills and knowledge of Microsoft Office (e.g., Word, Excel, especially PowerPoint)

What are the responsibilities for this position?

• Manage C-Suite calendar by scheduling meetings, conferences, teleconferences, and travel as needed.

• Manage information flow in a timely and accurate manner.

• Manage the variance analysis and ensure it aligns monthly.

Work Experience / Education / Certifications

As assigned, manage Executive’s calendar and basic administration for optimal efficiency:

Assist the Manager, Home Office Operations and Executive Support team with ad-hoc requests as needed

Share technical knowledge with others and actively seek to learn from those more knowledgeable than yourself

Minimum of 1-2 years reception/administrative assistant/team coordinator experience; preferred service industry and corporate (front desk) environment

French Language Skills an asset

Administer and manage inbound/outbound mail, courier services and other correspondence.

Manage calendaring, schedule meetings and conference calls, schedule attendees, prepare agendas, and distribute support materials.

Liaise with executive and senior administrative assistants to handle requests and queries from senior managers, company wide

Perform accounts payable tasks, manage credit card purchases, process expenses and reconcile monthly statement and create purchase order requests

Under the direction of the Health and Safety Manager, leads Health and Safety initiatives for the office

Secondary Education is required and a Post-Secondary Diploma in Business Administration, or relevant discipline, would be an asset

Mandatory event planning and project management experience.

• Excellent personal organization, planning and project management skills.

• Knowledge of continuing professional education marketplace and trends

• Knowledge of employment legislation

• Superior discretion, judgment, tact, diplomacy, creativity and initiative. Strong interpersonal skills.

• Works within a typical office environment (actual and/or virtual).

Strong time management and organizational skills.

Strong computer skills and proficient knowledge of Microsoft Suite (Word, Excel, PowerPoint, SharePoint, Outlook).

Post-secondary education in administration or related field.

3-5 years of administrative experience in a similar role.

Experience supporting C-Suite level positions in a fast-paced environment.

Healthcare related industry experience is an asset.

Mandatory event planning and project management experience.

• Excellent personal organization, planning and project management skills.

• Knowledge of continuing professional education marketplace and trends

• Knowledge of employment legislation

• Superior discretion, judgment, tact, diplomacy, creativity and initiative. Strong interpersonal skills.

• Works within a typical office environment (actual and/or virtual).

Strong organizational and time management skills.

Experience with remote work or virtual teams is a plus.

Coordinate office procedures and manage office equipment and supplies.

Manage incoming and outgoing correspondence, including emails, phone calls, and mail.

Manage and organize events, meetings, and conferences.

Proven experience as an office executive assistant, virtual assistant, or in a similar role.

Skillfully manage calendars, meticulously organize schedules, and coordinate appointments, optimizing their productivity and efficiency.

Take ownership of company mail management, ensuring timely and accurate distribution, organization, and tracking of incoming and outgoing correspondence.

Familiarity with Outlook Calendar management is a plus.

Provide exceptional and professional communication with visitors, team members, and suppliers, ensuring a positive and welcoming experience for all.

Bachelor’s Degree or Diploma in Business Administration and/or relevant business experience.

2-3 years of office admin experience (Executive support preferred).

Significant experience with office management, various HR functions, and daily operations.

Specific Knowledge, Skills or Abilities Required:

Executive Assistant/Office Manager with HR experience

Previous experience working with senior managers a plus.

Salary: $60,000-$70,000 dependent on education and experience

Manage company-wide travel logistics, including booking flights, hotels, transportation, and visas.

Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.

Plan, coordinate and manage domestic and international travel.

Remote, Anywhere in the US

Improves client outcomes: 97% of parents report dramatic improvements in their loved ones socially significant behaviors

Assist with coordination of all Executive Leadership Team meetings, Company Updates and other enterprise meetings.

Plan and coordinate internal and external company events and and assisting with accounts payable and accounts receivable processes.

Assist in budget planning for office management, CEO Office and Board of Directors

Post-secondary education in business, administration, social science or a related field. Relevant or equivalent job related experience will be considered;

Ability to manage a variety of technical and confidential responsibilities involving a high degree of initiative and independence;

Manage the annual Board and Committee calendar including resolving conflicts as necessary

Coordinate all details and follow up requirements related to the Annual General Meeting of the members

7-10 years of experience in a senior administrative support role;

Experience in a fast-paced office/administrative role is preferred.

Proficient in computer skills, especially MS Office (Word, Excel, and PowerPoint)

Prepare and distribute meeting materials – agendas, meeting minutes

Oversee incoming and outgoing communications - phone calls, internal correspondence, emails

Control flow of documents – delegation, review, approval, execution (invoices, cheques, legal documents

Arrange business travels – book flights and accommodation

A minimum of 5 years of experience in office management or a related field.

Experience using ZOHO CRM for customer relationship management and sales tracking.

Assist with the negotiation and management of commercial leases and contracts.

Demonstrate a high level of focus and organization, particularly when managing remote work responsibilities.

Familiarity with Quickbooks for financial management and record-keeping.

Exceptional phone skills to manage client inquiries and maintain positive relationships.

Manage the ordering of office equipment and supply inventory including business cards, office equipment, supplies, and stationery

Manage facility needs and the maintenance of common areas

A minimum of two years' experience in an administrative position

Excellent interpersonal as well as verbal and written communication skills

A minimum of two years’ experience in an Administrative position.

Liaise with the Tumbler Ridge office staff to coordinate certain activities

6. Demonstrated organizational and time-management abilities to handle multiple tasks and meet deadlines effectively.

1. Bachelor's degree or higher in Business Administration, Office Management, or a related field.

4. Incorporate real-world examples and case studies into the syllabus to foster practical problem-solving skills among students.

2. Minimum of 3 years of practical experience in office administration or relevant work experience.

3. Proven teaching experience or a strong background in corporate training is preferred.

5. Excellent interpersonal and communication skills to effectively engage with students of diverse backgrounds and skill levels.

4+ years working experience in Administration, Executive Assistant and Project Management.

The aptitude to prioritize tasks and have the necessary time management skills to keep the busy office functioning efficiently

Calendar Management – you live by your calendar, never miss deadlines or appointments without notice well in -advance.

Honed MS Office skills, spreadsheets, create documents, manage calendars etc.

Business Or Administrative Education Degree.

The ability to manage and prioritize various tasks throughout the day on a daily basis

High level, (advanced), skills in MS Excel

HR and H&S experience will be beneficial

A positive, forward thinking mindset and attitude

The ability to identify problems and provide solutions

Proven track record of exceptional customer service

Communicate effectively both written and orally

Education, Experience, Skills And Other Requirements

Experience in an institution of higher education or health professional institution.

Maintains calendars and schedules; rearranges appointments as necessary; arranges committee and staff meetings and provides notifications as needed.

Interacts with the Board of Trustees (meetings, document preparation)

Coordinates travel arrangements and prepares/submits expense reports/reimbursements.

Participates with the President and other senior officers in institutional planning, policy development and problem resolution.

● Calendar and schedule management for VP Ops as needed

● Excellent communications skills including concise and precise use of English. French bilingualism desired

● Post secondary education required

● Expense reporting: Handle expense reports for CEO

Office Administrator/EA to VP Ops

● Expense reporting: Handle expense reports for VP Ops