Office Executive Jobs in Manitoba

·Proven experience in office management and/or executive assistant roles.

·Bachelor's degree or relevant certifications (e.g., office management, administrative assistance) is a plus.

·Strong organizational and multitasking skills, with impeccable attention to detail.

·Excellent written and verbal communication skills.

Real Estate Research (Role Development Opportunity):

·Proficiency in MS Office Suite (Word, Excel, PowerPoint).

Mandatory event planning and project management experience.

• Excellent personal organization, planning and project management skills.

• Knowledge of continuing professional education marketplace and trends

• Knowledge of employment legislation

• Superior discretion, judgment, tact, diplomacy, creativity and initiative. Strong interpersonal skills.

• Works within a typical office environment (actual and/or virtual).

Strong time management and organizational skills.

Strong computer skills and proficient knowledge of Microsoft Suite (Word, Excel, PowerPoint, SharePoint, Outlook).

Post-secondary education in administration or related field.

3-5 years of administrative experience in a similar role.

Experience supporting C-Suite level positions in a fast-paced environment.

Healthcare related industry experience is an asset.

Mandatory event planning and project management experience.

• Excellent personal organization, planning and project management skills.

• Knowledge of continuing professional education marketplace and trends

• Knowledge of employment legislation

• Superior discretion, judgment, tact, diplomacy, creativity and initiative. Strong interpersonal skills.

• Works within a typical office environment (actual and/or virtual).

Knowledge of the non-profit/charitable sector, specifically the Developmental Services sector, is an asset.

Prepares and distributes all Executive, Board of Directors, Annual General Meetings, and DS sector meeting minutes.

Produces or processes correspondence covering a broad array of routine and confidential subject matter.

Reviews and reconciles expenses for the CEO/CEO’s office, including parking and travel.

Ensures all expenditures are coded correctly and obtains approval from Board Chair before submitting to accounting for reimbursement.

Handles specialized furniture/equipment proposal requests.

Providing a top-tier guest experience for our investors, interviewees and other guests who need welcoming, covering reception when needed.

Booking travel for team members across the business, providing them with an easy travel experience.

You value employee experience and have created an office environment that employees love to come into.

Highly competitive salary depending on experience and commission

Flexible working hours in a hybrid environment - we work remotely 2 days a week

Managing the CEO's calendar and schedule and conducting daily huddles to optimize scheduling and understanding priorities.

Exceptional time management and organizational skills with acute attention to detail.

• Support executive management calendars, travel, and expenses.

• Maintain communication with building management.

Experience in a client facing, front office role.

2-3 years of experience supporting an executive level.

Excellent verbal and written communication skills.

5+ years of experience in executive, or business marketing communications

Experience working in a fast-paced environment and managing multiple projects simultaneously

Develop a content strategy aligned with executives’ brand, vision, and business goals

Support the execution of C-suite-level strategic media engagements. Craft well-researched key messages/talking points to facilitate briefings and prep materials

Review and edit content for quality, accuracy, and alignment with executives’ messaging and publish and distribute approved content through relevant channels

Monitor and track engagement metrics and provide regular reports on performance and effectiveness

What are the must have Qualifications/Experience?

• Advanced technical skills and knowledge of Microsoft Office (e.g., Word, Excel, especially PowerPoint)

What are the responsibilities for this position?

• Manage C-Suite calendar by scheduling meetings, conferences, teleconferences, and travel as needed.

• Manage information flow in a timely and accurate manner.

• Manage the variance analysis and ensure it aligns monthly.

Work Experience / Education / Certifications

As assigned, manage Executive’s calendar and basic administration for optimal efficiency:

Assist the Manager, Home Office Operations and Executive Support team with ad-hoc requests as needed

Share technical knowledge with others and actively seek to learn from those more knowledgeable than yourself

Minimum of 1-2 years reception/administrative assistant/team coordinator experience; preferred service industry and corporate (front desk) environment

French Language Skills an asset

Strong organizational and time management skills.

Experience with remote work or virtual teams is a plus.

Coordinate office procedures and manage office equipment and supplies.

Manage incoming and outgoing correspondence, including emails, phone calls, and mail.

Manage and organize events, meetings, and conferences.

Proven experience as an office executive assistant, virtual assistant, or in a similar role.

Administer and manage inbound/outbound mail, courier services and other correspondence.

Manage calendaring, schedule meetings and conference calls, schedule attendees, prepare agendas, and distribute support materials.

Liaise with executive and senior administrative assistants to handle requests and queries from senior managers, company wide

Perform accounts payable tasks, manage credit card purchases, process expenses and reconcile monthly statement and create purchase order requests

Under the direction of the Health and Safety Manager, leads Health and Safety initiatives for the office

Secondary Education is required and a Post-Secondary Diploma in Business Administration, or relevant discipline, would be an asset