Office Executive Jobs in Burnaby, British Columbia

Skillfully manage calendars, meticulously organize schedules, and coordinate appointments, optimizing their productivity and efficiency.

Take ownership of company mail management, ensuring timely and accurate distribution, organization, and tracking of incoming and outgoing correspondence.

Familiarity with Outlook Calendar management is a plus.

Provide exceptional and professional communication with visitors, team members, and suppliers, ensuring a positive and welcoming experience for all.

Bachelor’s Degree or Diploma in Business Administration and/or relevant business experience.

2-3 years of office admin experience (Executive support preferred).

We offer a comprehensive salary and benefits package.

Minimum 2 years 3PL sales experience, with a book of business.

Excellent communication and negotiation skills.

We ensure a balanced life and fulfilling work experience, in a motivating work environment.

Develop new business opportunities, through current book of business or cold all into new prospect accounts.

Generate and follow-up on sales leads in a timely manner.

A minimum of 5 years of experience in office management or a related field.

Experience using ZOHO CRM for customer relationship management and sales tracking.

Assist with the negotiation and management of commercial leases and contracts.

Demonstrate a high level of focus and organization, particularly when managing remote work responsibilities.

Familiarity with Quickbooks for financial management and record-keeping.

Exceptional phone skills to manage client inquiries and maintain positive relationships.

Manage the ordering of office equipment and supply inventory including business cards, office equipment, supplies, and stationery

Manage facility needs and the maintenance of common areas

A minimum of two years' experience in an administrative position

Excellent interpersonal as well as verbal and written communication skills

A minimum of two years’ experience in an Administrative position.

Liaise with the Tumbler Ridge office staff to coordinate certain activities

Excellent planning and time management skills.

Excellent organizational and interpersonal skills, including relationship and networking skills.

Strong and effective communication and presentation skills, both oral and written.

Strong written and verbal communication skills, as well as strong interpersonal skills. Proficiency in English is mandatory.

Attention to detail, self-directed, strong tech and social media skills, discretion, customer-centric.

Computer-related education/courses (Nice to have).

Assist with email management, filtering messages, prioritizing tasks, and drafting responses on behalf of the CEO

Collaborate with building management and external vendors to address facilities-related issues

Complete other duties as we may request which are consistent with your abilities and responsibilities

Experience in planning and coordinating company events, meetings, or conferences.

Previous experience in making travel arrangements

Manage office supplies, equipment, and inventory, placing orders and coordinating maintenance and repairs as necessary

Experience with Adobe Acrobat Pro and advanced knowledge of Office 366 and One Drive file management.

Minimum 5 years’ experience in office management and executive assistant role.

Manage office including coordinating office services and supplies, equipment and IT maintenance and office property management.

Provide accounting assistance to Accounting Manager including petty cash reconciliation, invoice approvals and data entry.

Office Manager key responsibilities but not limited to:

Manage general administrative duties including organizing mail and couriers, answering telephones, document preparation, paper and electronic filing.

Handling correspondence directed to managers

3-5 years of experience in a similar role preferred

Well-developed organisational skills and attention to detail

Great verbal and written communication skills in both English and Mandarin

Acting as the point of contact between the executives and internal or external colleagues

Organising meetings and booking meeting rooms

Excellent organization and time management skills

Excellent social and coordination skills

Excellent communication and leadership skills

Basic knowledge of Microsoft Suite - word, .pdf, email, excel, etc.

Experience working in an office or service environment

Must be vaccinated as this person will be required to work daily in the Vancouver office

Familiarity with project management tools is a plus

Strong organizational skills and attention to detail

Excellent written and verbal communication skills

Experience working in a fast-paced office environment

Strong problem-solving skills and ability to take initiative

Comprehensive benefits package, including medical, dental, and vision coverage

·Proven experience in office management and/or executive assistant roles.

·Bachelor's degree or relevant certifications (e.g., office management, administrative assistance) is a plus.

·Strong organizational and multitasking skills, with impeccable attention to detail.

·Excellent written and verbal communication skills.

Real Estate Research (Role Development Opportunity):

·Proficiency in MS Office Suite (Word, Excel, PowerPoint).

Significant experience with office management, various HR functions, and daily operations.

Specific Knowledge, Skills or Abilities Required:

Executive Assistant/Office Manager with HR experience

Previous experience working with senior managers a plus.

Salary: $60,000-$70,000 dependent on education and experience

Manage company-wide travel logistics, including booking flights, hotels, transportation, and visas.

Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.

Plan, coordinate and manage domestic and international travel.

Remote, Anywhere in the US

Improves client outcomes: 97% of parents report dramatic improvements in their loved ones socially significant behaviors

Assist with coordination of all Executive Leadership Team meetings, Company Updates and other enterprise meetings.

Plan and coordinate internal and external company events and and assisting with accounts payable and accounts receivable processes.

Assist in budget planning for office management, CEO Office and Board of Directors

Post-secondary education in business, administration, social science or a related field. Relevant or equivalent job related experience will be considered;

Ability to manage a variety of technical and confidential responsibilities involving a high degree of initiative and independence;

Manage the annual Board and Committee calendar including resolving conflicts as necessary

Coordinate all details and follow up requirements related to the Annual General Meeting of the members

7-10 years of experience in a senior administrative support role;

Mandatory event planning and project management experience.

• Excellent personal organization, planning and project management skills.

• Knowledge of continuing professional education marketplace and trends

• Knowledge of employment legislation

• Superior discretion, judgment, tact, diplomacy, creativity and initiative. Strong interpersonal skills.

• Works within a typical office environment (actual and/or virtual).

Strong time management and organizational skills.

Strong computer skills and proficient knowledge of Microsoft Suite (Word, Excel, PowerPoint, SharePoint, Outlook).

Post-secondary education in administration or related field.

3-5 years of administrative experience in a similar role.

Experience supporting C-Suite level positions in a fast-paced environment.

Healthcare related industry experience is an asset.

Experience in a fast-paced office/administrative role is preferred.

Proficient in computer skills, especially MS Office (Word, Excel, and PowerPoint)

Prepare and distribute meeting materials – agendas, meeting minutes

Oversee incoming and outgoing communications - phone calls, internal correspondence, emails

Control flow of documents – delegation, review, approval, execution (invoices, cheques, legal documents

Arrange business travels – book flights and accommodation

Mandatory event planning and project management experience.

• Excellent personal organization, planning and project management skills.

• Knowledge of continuing professional education marketplace and trends

• Knowledge of employment legislation

• Superior discretion, judgment, tact, diplomacy, creativity and initiative. Strong interpersonal skills.

• Works within a typical office environment (actual and/or virtual).

Knowledge of the non-profit/charitable sector, specifically the Developmental Services sector, is an asset.

Prepares and distributes all Executive, Board of Directors, Annual General Meetings, and DS sector meeting minutes.

Produces or processes correspondence covering a broad array of routine and confidential subject matter.

Reviews and reconciles expenses for the CEO/CEO’s office, including parking and travel.

Ensures all expenditures are coded correctly and obtains approval from Board Chair before submitting to accounting for reimbursement.

Handles specialized furniture/equipment proposal requests.

Providing a top-tier guest experience for our investors, interviewees and other guests who need welcoming, covering reception when needed.

Booking travel for team members across the business, providing them with an easy travel experience.

You value employee experience and have created an office environment that employees love to come into.

Highly competitive salary depending on experience and commission

Flexible working hours in a hybrid environment - we work remotely 2 days a week

Managing the CEO's calendar and schedule and conducting daily huddles to optimize scheduling and understanding priorities.

6. Demonstrated organizational and time-management abilities to handle multiple tasks and meet deadlines effectively.

1. Bachelor's degree or higher in Business Administration, Office Management, or a related field.

4. Incorporate real-world examples and case studies into the syllabus to foster practical problem-solving skills among students.

2. Minimum of 3 years of practical experience in office administration or relevant work experience.

3. Proven teaching experience or a strong background in corporate training is preferred.

5. Excellent interpersonal and communication skills to effectively engage with students of diverse backgrounds and skill levels.

4+ years working experience in Administration, Executive Assistant and Project Management.

The aptitude to prioritize tasks and have the necessary time management skills to keep the busy office functioning efficiently

Calendar Management – you live by your calendar, never miss deadlines or appointments without notice well in -advance.

Honed MS Office skills, spreadsheets, create documents, manage calendars etc.

Business Or Administrative Education Degree.

The ability to manage and prioritize various tasks throughout the day on a daily basis

High level, (advanced), skills in MS Excel

HR and H&S experience will be beneficial

A positive, forward thinking mindset and attitude

The ability to identify problems and provide solutions

Proven track record of exceptional customer service

Communicate effectively both written and orally

Education, Experience, Skills And Other Requirements

Experience in an institution of higher education or health professional institution.

Maintains calendars and schedules; rearranges appointments as necessary; arranges committee and staff meetings and provides notifications as needed.

Interacts with the Board of Trustees (meetings, document preparation)

Coordinates travel arrangements and prepares/submits expense reports/reimbursements.

Participates with the President and other senior officers in institutional planning, policy development and problem resolution.

● Calendar and schedule management for VP Ops as needed

● Excellent communications skills including concise and precise use of English. French bilingualism desired

● Post secondary education required

● Expense reporting: Handle expense reports for CEO

Office Administrator/EA to VP Ops

● Expense reporting: Handle expense reports for VP Ops

Proficient and consistent high-level usage with Microsoft 365, including Word, Excel, PowerPoint, Teams and OneDrive file management

Office Manager key responsibilities but not limited to:

Work with the COO on various responsibilities as they arise

Secure, track and manage Province licenses

Secure, track and manage and track Special Investigator licenses

Manage employment contracts of all new employees

Providing high-level administrative support to executives and senior management

Coordinating meetings, travel arrangements, and diary management

Proven experience as an Executive Assistant or Office Manager in the mining industry

Strong organizational and multitasking skills

Excellent communication and interpersonal abilities

Managing office operations and ensuring smooth day-to-day functioning

Comprehensive knowledge of Administrative Office

Arrange reports and financial data

Schedule travel and meeting arrangements

Coach and be responsible for other support staff and customer relations