Workforce Coordinator Jobs

Title: Workforce Coordinator

Reports To: Workforce Manager

Job Type: Full-time, Permanent

Career Level: Coordinator

Location: Toronto, Ontario

Posting Date: Monday, May 1, 2023

Position Summary

The Workforce Coordinator is responsible for scheduling labour for events, managing contractor information, and assisting with recruiting and onboarding of contractors. They will oversee and provide organization-wide support for labour services, and assist with the creation and implementation of standard operating procedures.

This position is comprised of an average 40-hour work week with the expectation that hours will be flexible and overtime may occur. This position is based out of the EPiQVision Main Office and is in-person/onsite.

Job Duties

Labour Scheduling

• Schedule labour using Lasso Crew Management Software
• Collaborate with Freelance and 3rd party labour resources and maintain relationships with those parties
• Ensure all labour position requests are appropriately and adequately staffed for exceptional event execution
• Adhere to all legislative requirements surrounding scheduling and workforce
• Be fluent in all functions of Lasso Crew Management Software in order to provide organization-wide support

Administration

• Document and track incidents, provide solutions for improvements, and identify opportunities to update or create policies and procedures
• Maintain accurate, up-to-date, and complete technician and contractor personnel records
• Maintain strong working knowledge of all EPiQVision software systems

Recruiting & Training

• Participate in the evaluation and onboarding of technicians and contractors

General

• Other duties as required by company
• Comply with company, industry, and legislative health & safety policies, procedures, standards, and best practices
• Comply with company policies and procedures
• Inform your assigned manager of any event emergencies, set backs, unresolved issues, and last minute client requests
• Maintain a cooperative and sensitive teamwork attitude when dealing with others
• Maintain professional conduct and appearance at all times

Requirements

• Knowledge of audio-visual equipment in a live event environment is an asset
• 1+ years of experience in a supervisory or management position
• Knowledge of current workplace health & safety regulations, fire & building codes, and AODA regulations in relation to the live entertainment industry is an asset
• Experience using Flex Rental Solutions software is an asset
• 1+ years of experience with labour scheduling or related experience
• Proficiency with the use of computer hardware, software, and programs, including the Internet, Microsoft Office, and Google Suite
• Live events industry experience is an asset
• Ability to communicate orally and written at a professional working proficiency level or greater in the English language
• Post-secondary education in event production, event management, administration, or equivalent training is preferred
• Knowledge and experience of Lasso Crew Management Software is an asset
• High level of integrity and work ethic
• Ability to prioritize and manage conflicting demands
• Ability to work individually as well as part of a team

Work Conditions

• Ability to communicate orally and written at a professional working proficiency level or greater in the English language with clients, vendors, and company staff
• Medium to high levels of stress and pressure
• Engagement in a healthy work-life balance
• Attendance and participation in company issued training
• Flexible and additional hours including evenings and weekends
• Extended periods of sitting, standing, walking, and other physically demanding conditions
• Ability to work independently and as part of a team

Compensation

• $55,000 - $60,000 annual salary, based on experience

Benefits

• Professional development opportunities
• Company social activities
• Paid Bereavement Leave
• Technology including laptop and digital phone services account
• Employer paid group benefits - health, dental, vision, medical, paramedical services
• Paid Sick Days
• 2 weeks paid vacation
• Parking at our Main Office

How to Apply

Qualified applicants should apply by sending a cover letter and resume to [email protected] with the subject line Workforce Coordinator.

We thank all applicants for their interest. Only candidates chosen for an interview will be contacted. No telephone calls please. All offers of employment are conditional based on the candidate legally allowed to work in Canada.

EPiQVision is a barrier-free and equal opportunity employer that strives to ensure its employment practices are free from direct and indirect discrimination and is committed to upholding the human rights of those participating in the hiring process under the Ontario Human Rights Code. In addition, EPiQVision will meet the needs of all persons with disabilities under the Accessibility for Ontarians with Disabilities Act (AODA) and will provide reasonable accommodation for any applicant, as requested during the hiring process. In pursuit of this commitment, EPiQVision will not condone or tolerate any acts of discrimination or harassment under any of the grounds protected under human rights legislation and this extends to the hiring process and throughout the course of employment.

Employer Profile

EPiQVision is your Event Technology partner offering customizable and scalable solutions. Our passion is creative production design, state of the art equipment, and highly professional, client-centric service delivery. Experience the EPiQ Difference!

Check out our website and social media for more information https://epiqvision.com