Project Management Program Coordinator

Description

Primary Purpose

Fleming College, Toronto Programs is a public college-private partnership between Fleming College and Trebas Institute, with academic delivery and student support services managed by Trebas Institute.

The Program Coordinator, Project Management plays an essential academic role to program sustainability and student success. The Program Coordinator will be responsible to assist the Project Management Program and the academic department with various projects relating to academic operations by implementing innovative program-specific objectives.

Position Requirements

Education and Experience

• Proficiency with technology and web-based platforms
• A degree/Higher diploma in Project Management, Business Administration, Operations, Information & Communication Technology, Education, or related disciplines
• 2 to 3 years of work experience in academic operations/student facing role preferred.

Other combinations of applicable education, training, and experience, which provide the knowledge, abilities, and skills necessary to perform the position may be considered.

Knowledge And Skills

• Ability to communicate complex information to a range of diverse students and faculty members both orally and in writing
• Previous work experience at a college or university as a program coordinator or related role is preferred.
• Demonstrated experience in communicating with diverse team of educators
• Demonstrated a commitment to diversity and equity is desirable to interact effectively with diverse students and colleagues
• Sound technical knowledge and adaptability; proficiency with technology, including, Microsoft Office, Google Suite, and course management system.
• Demonstrated experience in academic operations, student support is highly desirable
• Capable of working independently as well as being part of a team.
• Energy and drive, superior communication abilities, and excellent interpersonal skills
• Hands on experience in managing day to day operations of an academic program.
• Project management experience will be an asset; strong organizational skills including the ability to handle many concurrent tasks, attend to detail and able to work well under pressure.

Specific Responsibilities

• Participate in professional development activities and programs as required by accreditation/regulatory agencies
• Provide administrative assistance to the program manager and the day-to-day operations of the department/program/classes.
• Create and maintain efficient and detailed electronic and paper file management processes
• Contribute to the Project Management programs strategic effectiveness by participating on internal and external committees, as requested by supervisor.
• Coordinate all logistics of meeting requests including booking rooms and set up and take down of technology requirements
• Participate in faculty meetings, orientations, graduation exercises, and other functions as directed
• Perform other duties and responsibilities as assigned
• Provide administrative support on special projects where required
• Provide administrative support for department meetings, committees, and or working groups as assigned, including preparation for technical support, preparation of agenda, minute taking and minute distribution
• Create and maintain databases to support program outcomes with an understanding of the expected results
• Participate in program specific marketing activities such as webinars and workshops when required
• Offer in-person and online support with technical issues reported by faculty or staff
• Handle and process documents with confidentiality and compliance while exercising best practice with administrative procedures: records management, records destruction and file maintenance - physical and electronic as well as the retention and destruction of documents
• Manage the daily operation of the computer labs.