Project Coordinator, Development Jobs

ABOUT THE POSITION

The Project Coordinator plays an integral and important part in the Development Team by helping to support the team with a variety of tasks, ranging from general administration and coordination to minor project management. This role is ideal for a collaborative, self-starter with strong time management skills and attention to detail.

KEY RESPONSIBILITIES

• Editing/proof-reading communications to management.
• Working closely with the Development team and Project Managers, responsible for preparation and distribution of meeting agendas, meeting minutes, and other key project reporting and communications.
• Support Development and Project Management staff as required with day-to-day project tracking and client deliverables.
• Collecting, organizing, and tracking due diligence deliverables.
• Tracking all critical dates which will require updating multiple information resources and departments.
• Support all necessary planning and help to oversee all on-site activities.
• Responsible to support tracking of all financial details related to contracts, committed costs, change orders, invoicing, etc. to ensure accurate, real-time reporting.
• Review requisitions, change orders, and other invoices associated with the project. Validate all details and ensures appropriate approvals in place before distribution.
• Responsible to help track Project schedules and key project milestone schedules for accurate, real-time reporting on critical dates.
• Coordinating all internal and external meetings, and taking detailed meeting minutes
• Track municipal development cost charges in all relevant markets.
• Lead the preparation of various Consultant and Construction Management RFPs and prepare analysis of submissions and provide guidance on completeness.
• Coordination and tracking of Site Plan Approval processes
• Assist in site evaluation process for land acquisitions.
• Perform related assignments as required in the daily operation of the department.
• Extensive use of MS Office Suite of tools and preferred project management technology platforms
• Assist with municipal development approvals including Site Plans, Zoning By-Law Amendments and Building Permits
• Keeping weekly agendas and project logs up-to-date.
• Meeting/calendar coordination and bookings with partners, client and consultant teams
• Support development/project management team in completing administrative tasks as required.
• Support preparation of any regular Project Status / Executive Status reporting.

JOB REQUIREMENTS

Education and Experience:

• Knowledge of municipal review and approval process.
• 2-3 years experience in real estate development, construction, project management or engineering environment
• Undergraduate degree in Engineering, Urban Planning, Architecture, Construction, or a related discipline.
• Experienced in reading and understanding architectural and civil drawings, Purchase and Sale Agreements, and Development Agreements include Municipal Planning Documents is considered an asset.
• Certified Associate in Project Management (CAPM)® designation, Project Management Professional (PMP)® designation, or Project Management Certificate from a qualified University or College would be considered an asset.

Qualifications:

• Ability to develop excellent relationship management skills with team, municipal staff and consultant team.
• Ability to identify opportunities/requirements and develop solutions.
• A methodical thinker with excellent problem-solving capabilities.
• Ability to work in a fast-paced and dynamic environment.
• Superior organizational and time management skills in order to multi-task/prioritize and work under tight timelines
• A self-starter who demonstrates initiative and is comfortable working within a team and independently
• A professional demeanor with strong written and verbal communication skills. Ability to speak other languages is considered an asset.
• Excellent computer skills with a strong proficiency in Word, Excel, PowerPoint, Project, Acrobat Pro And Bluebeam Revu
• Ability to travel to job/project sites and other locations is required.
• Superior attention to detail with excellent follow-up skills.

ABOUT THE COMPANY

Hazelview Investments is an active investor, owner, and manager of global real estate assets. Founded in 1999, Hazelview currently manages over $11.8 billion in total assets across two key investment strategies: direct investments in real estate and investment in publicly traded companies that own investment-grade real estate. We use our global knowledge and expertise to make insightful real estate investments and to actively create value for our team, clients, residents, and tenants. We are committed to a diverse and sustainable future. We see value potential that others have missed. We bring the same philosophy to human investment that we bring to asset investment; focus on the underlying value, commit to maximizing its potential; work at it; be patient; take personal responsibility; share in the rewards. We’re driven to create value for people and places.

Vision: “We create value for people and places”.

Our Core Values:

• Trust
• Ambition
• Collaboration
• Having Fun
• Ownership Mindset

Hazelview Investments is an inclusive and equal opportunity employer. If you require a disability–related accommodation to participate in the recruitment process, please let us know. We will accommodate your needs as required under applicable legislation. Information related to accommodation requirements will be addressed confidentially. While we appreciate all applications, only those candidates selected for an interview will be contacted. All selected candidates will be asked to complete pre-employment criminal & background checks. Any offer of employment is conditional upon satisfactory results of all applicable checks. We thank all applicants for their submissions.