Project & Grant Coordinator Jobs

Protexxa seeks a Project and Grant Coordinator description to support its activities. Founded in 2021, Protexxa addresses the rising cyberattack threat to businesses and individuals. Our approach enhances cyber hygiene, digital confidence, cyber education and global protection. As part of our mission-driven team, you'll join us in safeguarding clients and stakeholders through our comprehensive suite of solutions, ranging from AI-driven Cybersecurity Assessments, Cyber Strategy, Fusion Centers, Insider Risk Management, Cyber Training, Incident Response Plans & Playbooks, Cyber Talent Acquisition, Consulting, and Cyber Intelligence. Our extensive client portfolio spans a wide spectrum, encompassing small businesses, medium enterprises, non-profit organizations, startups, and corporations. Our array of services is tailored to fortify digital security at every level of your enterprise. Together, we make a significant impact on cybersecurity, empowering businesses and individuals in the digital world.

Job Overview:

We are seeking a highly motivated and versatile professional to join our team as a Project and Grant Coordinator. This role combines the responsibilities of a Communications Coordinator, Grant Writer, Grant Coordinator, and Project Coordinator, making it an integral part of our organization's success in effectively managing communications and securing grants to support our mission-driven projects. You will play a crucial role in facilitating the successful planning, execution, and completion of various projects within our organization. Your excellent communication skills, proactive approach, and ability to multitask will be essential in ensuring projects are delivered on time, within scope, and with high quality. You will be responsible for identifying potential funding opportunities, developing compelling grant proposals, and ensuring compliance with grant requirements. This position requires exceptional writing skills, attention to detail, and the ability to collaborate effectively with various internal and external stakeholders. Your efforts will directly impact our organization's ability to secure funding and execute vital projects and initiatives. If you thrive in a fast-paced environment and have a passion for managing projects and grants from start to finish, this role is perfect for you.

Key Responsibilities:

Project Coordination:

• Track project milestones, progress, and deliverables, reporting updates to the management team regularly.
• Develop and maintain project plans, timelines, and budgets in collaboration with project teams.
• Identify potential project risks and propose mitigation strategies to ensure successful project outcomes.
• Coordinate project meetings, workshops, and events, ensuring smooth logistics and effective communication among team members.
• Act as a key point of contact for project-related inquiries and updates from internal and external stakeholders.

Communications Coordination:

• Create powerpoint presentations, professional emails, proposal decks to distribute and present to stakeholders
• Develop and execute comprehensive communication strategies to promote the organization's projects, initiatives, and accomplishments.
• Create and manage content for various communication channels, including websites, social media, newsletters, press releases, and marketing materials.
• Collaborate with different teams to gather information and data for communication purposes.
• Monitor and analyze communication performance metrics to assess the effectiveness of strategies and make data-driven improvements.
• Ensure consistent branding and messaging across all communication platforms.

Grant Writing and Coordination:

• Prepare compelling and persuasive grant proposals, applications, and supporting documents to secure funding.
• Maintain a comprehensive grant calendar, tracking deadlines, requirements, and progress on submitted proposals.
• Collaborate with relevant teams to gather information and data needed for grant applications and reporting.
• Research and identify potential funding opportunities from government agencies, foundations, and private donors that align with the organization's goals.
• Ensure compliance with grantor guidelines and reporting requirements for all awarded grants.

Relationship Management:

• Establish and maintain positive relationships with funding organizations and grant-making entities.
• Other duties as assigned
• We are seeking a candidate skilled at building partnerships.

Qualifications and Skills:

• Strong communication and interpersonal skills to collaborate with various stakeholders.
• Exceptional interpersonal and communication skills, with the ability to collaborate effectively with diverse teams and stakeholders.
• Experience with various communication tools (e.g. Mailchimp, Jira, Canva, Salesforce, Adobe, Microsoft Teams, Mailchimp, Linkedin etc.)
• Familiarity with grant application processes, reporting requirements, partnerships and donor stewardship.
• Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
• Strong writing and editing skills with the ability to craft clear, persuasive, and impactful communication materials and grant proposals.
• Bachelor's degree in a relevant field (e.g., Business, Communications, Nonprofit Management, Public Administration).
• 3+ years’ experience with a proven track record in communications, grant writing, grant coordination, and project coordination roles.

At Protexxa, we offer you the chance to make a real impact in a rapidly growing tech organization. We take pride in fostering a diverse and inclusive team culture that encourages innovation and collaboration across Canada.

Application Process:

Protexxa is committed to promoting diversity and inclusion in our workforce and is an equal opportunity employer. To apply for this exciting opportunity, please email your resume, a brief cover letter, and the requested 1-2 minute video assignment [email protected]. Applications will be reviewed on a rolling basis, and we kindly ask that you include the job title in the subject line of your email. Please note that applications without a cover letter or the video assignment will not be considered.

Video Assignment:

In your video, we would like you to introduce yourself, explain why you believe you are well-suited for the position, and share what you hope to achieve in this role. Additionally, we request that you address the following questions in your video:

1. When are you available to start, and what is your availability from Monday to Friday?
2. Are you currently enrolled in school?
3. Can you demonstrate your ability to work independently, be a self-starter, and lead in a professional environment?
4. Are you familiar with using tools like Microsoft Teams, Canva, Jira, Mailchimp, Salesforce, and various social media platforms?
5. Please elaborate on your experience with grant writing, communications material development, and project coordination.
6. Do you possess a valid driver's license?

We are eagerly looking forward to receiving your video, along with your resume and cover letter. Once we have reviewed your application, we will be in touch to discuss the next steps. Thank you for considering Protexxa as your potential workplace!

Join our team and become an integral part of our exciting projects!You will contribute significantly to the success of our organization and have ample opportunities to grow your career in project management.