Program Coordinator- School Zone Safety

The Program Coordinator will be responsible for a variety of programming and administrative duties including recruitment activities, crossing guard scheduling, triaging phone calls/emails, etc., aiding with the delivery of the Crossing Guard Program, as part of the School Zone Safety Team at the Ottawa Safety Council.
Purpose
The Program Coordinator will be responsible for a variety of programming and administrative duties including recruitment activities, crossing guard scheduling, triaging phone calls/emails, etc., aiding with the delivery of the Crossing Guard Program, as part of the School Zone Safety Team at the Ottawa Safety Council.
About The Ottawa Safety Council
The Ottawa Safety Council (OSC) is a local non-profit organization since 1957 that delivers best-in-class road safety services, education, training, and awareness to guide communities towards safer roads, no matter how travelled.
Diversity, Inclusion and Equal Employment Opportunity
The OSC is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diversity of the residents that we serve. We encourage candidates of diverse backgrounds and abilities to apply. Accommodations are available on request for candidates taking part in all aspects of the selection process.
Mission, Vision and Values
The OSC’s Values Are Rooted In
The mission of the OSC is to deliver best-in-class road safe services, education, training and awareness throughout our communities. The vision of the OSC is to guide communities towards safe roads, no matter how travelled.

• Collaboration and empowerment through community engagement
• Sustainable programs and organizational goals that promotes wellness and safety.
• Road safety through prevention and education
• Integrity, honesty and professionalism

Core Competencies

• Ability to Cope with Stress
• Physical Stamina, Mental Alertness
• Problem Solving
• Accountability and Dependability
• Communication
• Ethics and Integrity
• Customer Focus

Duties And Responsibilities

• Support retention and recruitment activities as needed
• Work closely with the SZS Program Manager, Program Coordinator, Recruiter and HR/Office Manager to fill vacancies
• Assist the Senior Program Coordinator with logistical aspects of programs, such as meetings, seminars, workshops, special projects, and events
• Other duties as required
• Provide guidance relative to compliance with policies and safety regulations and practices of the OSC.
• Provide administrative program support
• Assist with site visits as necessary
• Assist in the logistical scheduling of Crossing Guards: receiving, tracking and filling leave requests, including last minute/same day time off requests, longer term leave and vacated positions
• Promptly reporting any potentially dangerous situations to the School Zone Safety Program Manager and Coordinator.
• Triage and respond to telephone, e-mail, and in-person inquiries from Crossing Guards and WSB Leaders
• Track, prepare and submit reports regarding vacancies, time and attendance

Position Requirements

• Experience with recruitment an asset
• Availability to work Monday to Friday in a hybrid work environment
• Politically and culturally sensitive.
• Willingness to travel if required
• Knowledge of scheduling, time and attendance tracking software (i.e. Shiftboard) an asset
• English and French required
• Knowledge of client management/database management software an asset
• Maintain a calm and professional demeanor at all times.
• Highly effective project management, prioritization, multi-tasking, and time management skills to meet deadlines.
• Police Records Check (PRC) with the Vulnerable Sector – PRC can be completed during the application process. Costs associated with the PRC will be reimbursed by the OSC after three (3) months of employment. Employment offer conditional upon a valid and clean PRC
• Secondary School Diploma required, ideally post-secondary education in office administration, human resources, and / or hospitality would be an asset
• Articulate and is comfortable reviewing resumes, conducting interviews and completing reference checks
• Strong written and verbal skills
• Knowledge of program strategy, development, implementation, management and evaluation an asset
• Must have a valid Standard First Aid with CPR C certification
• Energetic, self-motivated, and results-oriented.
• Drivers licenses and access to a vehicle – required
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook)
• WordPress, Adobe Illustrator, Google analytics and other SEOs is an asset.
• Works well with others, and takes direction and criticism in a positive manner

Working Conditions

• Ability to occasionally lift items as heavy as 50 lbs.
• Manual dexterity required to use desktop computer and peripherals
• Local travel is required occasionally
• Mandatory availability Monday to Friday, 6:30 – 4:30, WFH flexibility
• May require occasional weekend or evening work

Salary: $38,000 – $45,000 pending experience
Shifts and Hours: 37.5/ hours per week
Reports to: Program Manager – School Safety Zone
START DATE: 03/31/2023
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