Production Administrative Assistant Jobs

We are seeking a self starter who can support the Controller and Managing Director with administrative tasks.

This position has 20% travel and requires your own transportation. Compensation provide for client site visits.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

●Provides Support to the Production Manager and Operations manager with various projects and day to day tasks.

●Perform all general office duties in between calls - typing, printing, scanning, copying, faxing, emailing, text-messaging, filing, mailing, stocking and more.

●Liaison between Administration and Production departments, assisting with the flow of paperwork and invoices to ensure approval by stakeholders

●Assists with client site visits

●Assists with creating and updating procedure and safety manuals, product/service warranties, legal contracts and lease agreements

●Assists in training and ensures compliance - training and informal programs are to ensure that all department employees are skilled in their specific duties and are informed of current company policies and safety procedures pertaining to installation of products, equipment and service.

.●Ensures proper use of all resources, such as personnel, buildings, tools, vehicles and equipment, to meet the companies' profit goals and objectives.

●Maintains open line of communication with leadership and all other departments to ensure that company goals and objectives are reached

●Liaison and administration of City Contracts.

●Assists in developing budget, goals, and strategy for production department

●Assists in budgeting; expenses -vs- installation percentages

●Assists in preparing and analyzing production reports

●Monitors backlog and informs Operations Manager when backlog is less than two weeks' worth of production work

●Other duties as assigned