Procurement Specialist - Senior Onsite

Procurement Specialist - Senior
Edmonton, Alberta, Canada
6 + months
ONSITE ROLE
Candidate will refine identified business and technical requirements and translate those into solicitation documents such as RFP/NRFP/RFQ/RFI as required. Candidate may also be involved in the upfront planning of how a project will be delivered.
Solicitation Document Preparation

• Assist the Department in providing RFP interpretations to vendors by developing written responses to questions.
• Refine identified business and technical requirements.
• Support development of a strategy for procurement preparation based upon project goals and criteria.
• Preparation of RFP (request for proposal)/NRFP (Negotiated Request for Proposal), RFQ (request for quotation), RFI (request for information) and draft review documents.
• Identify any subprojects where separate RFPs may be required to acquire specific vendor services.

Evaluation & Debrief

• Creation of supporting project documentation as per the guidelines of the Government of Alberta procurement policy.
• Assist in debriefing unsuccessful vendors.
• Prepare RFPs selection methodologies, evaluation plans, evaluation criteria mandatory, evaluation schedules, and final award recommendations.
• Assist in planning and scheduling bidders conferences and vendor presentations including agenda development for those activities.
• Review vendor proposals for quality accuracy and adherence to required standards.

Contract Execution & Post RFP activities

• Conduct post procurement reviews and vendor evaluations lessons learned.
• Prepare evaluation reports and procurement recommendations for Department reviews and signoffs.
• Assist the Department in finalizing contracts with recommended vendors.

Project Management

• Develop effective communications processes to ensure adequate project progress and issue reporting to all participants and stakeholders.
• Additional procurement related responsibilities as required by the Project Delivery Manager.
• Plan and coordinate procurement activities including financial estimate, business technical requirements and contracting options.
• Plan, coordinate, and prepare controlling documentation for procurement plans and processes.