Office Manager Jobs

Aerostudies has been a leader in web-based aviation training & software since 2001. Our

platform has been used by hundreds of aviation companies across Canada and

Internationally. We have enjoyed successful growth from years of having excellent clients

and ongoing client referrals. We will continue to expand as we implement new marketing

strategies and broaden our business processes.

We are currently looking for anOffice Manager. Working directly with the CEO, you will

drive many aspects of our business operations automation and expansion and play a

primary role in our exciting growth journey. This is a brand-new position with a lot of

potential for the right candidate. At the start, this role will include a lot of streamlining of

processes, researching of systems and implementation of a variety of procedures. Once all

of this is up and running, there will be many ongoing and new tasks and projects, as this role

will continue to keep evolving over time.

We are looking for someone who has streamlined company processes in the past and is

eager to do so again. The successful candidate must be able to maintain a high level of

confidentiality, be forward-thinking, organized and a self-starter with the ability tomulti-task

on an ongoing basis. If this sounds like you, then this just might be the role for you!

Responsibilities:

• Making bank deposits and reconciling bank statements
• Maintaining and monitoring office supplies and ordering accordingly
• Accounting system
• Researching/developing, implementing and maintaining an employee database
• Reviewing archived files and extracting information to be imported into the
• Reviewing and completing expense reports, paying and issuing invoices
• Compiling information for monthly financial reporting
• Other duties as required
• Assisting the CEO with recruitment
• Reviewing data in current systems and syncing data to the new accounting system
• Creating online fillable forms, an employee manual and additional company policies
• Payroll and benefits administration
• Planning, organizing and coordinating internal and external company events
• Setting up and attending trade shows in the U.S. and Canada
• Managing calendars, schedulingmeetings and arranging travel
• Setting up an accounting system and importing data from various spreadsheets
• Liaising with various vendors and providers
• Filing, answering phones and directing calls
• Researching and recommending credit card merchant, online annual renewal and
• Developing and implementing onboarding and other training programs
• Managing and overseeing the office and facilities
• CRM systems

Requirements:

• At least 3 to 5 years of Office Administration experience
• Excellent organizational, communication (verbal and written) and time management skills
• An Office Administration diploma or equivalent
• Exceptional internal and external client service skills
• Experience working in an Aviation or Training & Development environment would be an asset.
• Must have reliable transportation, a valid Driver’s License and passport
• Ability to learn and develop new policies, processes and procedures
• Must be extremely proficient in MS Excel and MS Word

Aerostudies is a top-notch employer with an all-new 19th floor office opening soon in the

dynamic Whyte Ave area. We provide competitive salaries and a comprehensive health and

dental plan. There are amazing workplace amenities onsite, such as secure underground

parking, well equipped gym, swimming pool, on-site daycare, private VIP theatre, party

room, a Starbucks and more. You will love the clean, convenient, secure, and fun working

environment.

If you are interested in this opportunity, please submit your cover letter and resume (as one

document) to the Human Resources Consultant recruiting on our behalf at

[email protected]. No phone calls please, however we invite you to check out

the website atwww.aerostudies.com. Thank you for your interest in our company!