Office Assistant Jobs

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community – UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity:

Office Assistant is responsible for administrative support and basic accounting practices for the unit. Reporting to the Executive Assistant to Executive Director, the incumbent assists the Directors and document and prepare budget balance for all the FOAP’s in the unit. Operates EPIC orders, weekly payroll, purchasing, monthly FOAP reconciliation etc.

The qualifications and experience we’re looking for:

• Familiarity with purchasing policies and procedures of the University is preferred.
• Experience with the University's human resource system (VIP) is preferred.
• Experience with the University's financial systems, e.g., FAST, EPIC, and Concur, is preferred.
• Ability to organize, prioritize, and complete complex secretarial, clerical or basic accounting routines required.
• Satisfactory work record, including satisfactory attendance and punctuality, is required.
• Completion of a formal training program in applied office skills or in a related discipline from a recognized institution required.
• Excellent communication skills, both verbal and written, are required.
• Basic knowledge of general office routines, is required.
• Proficiency with introductory to intermediate functions of the current version of MS Office (Word, Excel, and Outlook) is required.
• Minimum three years of directly related experience is required.
• Must be able to work with minimum supervision and to independently prioritize work as needed.
• Ability to deal effectively and professionally with all levels of staff, students and public is essential.
• An acceptable equivalent combination of education and experience may be considered.

Why the University of Manitoba?

Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

• Competitive vacation time.
• Employee and Family Assistance Program.
• A full spectrum of professional development opportunities.
• Comprehensive group benefits and pension plan.

Apply today through the University of Manitoba’s recruitment site, UM Careers: https://viprecprod.ad.umanitoba.ca/DEFAULT.ASPX?REQ_ID=28735

Closing Date: August 28, 2023

Applications will only be accepted if you apply on UM Careers.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact [email protected] or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.