Office Administrator Jobs

DCL Corporation is now hiring an Office Administrator to join our team! If you are a highly organized and detail-oriented individual with exceptional communication skills, we want to hear from you. As our Office Administrator, you'll play a critical role in ensuring the smooth and efficient operation of our office. If you're looking for a challenging and rewarding career opportunity, we encourage you to apply!

GENERAL ACCOUNTABILITIES:

Reporting to the Plant Manager, the Office Administrator (OA) is responsible for providing administrative and purchasing support to ensure efficiency and compliance with company policies and procedures. The incumbent will be based out of our Monteith office (2615 Wharton Glen Avenue, Mississauga, L4X 2B1)

SPECIFIC ACCOUNTABILITIES:

The specific responsibilities of the Office Administrator, while not limited to, include:

• Provide administrative support when needed to the President, Plant Manager, Sales Manager, and Technical Manager.
• Create, edit and update spreadsheets.
• Collect and mail correspondence.
• Participate in vendor selection, including pre-qualification; quotations, negotiation, and award; vendor performance feedback and monitoring; dispute resolution; and vendor management.
• Perform data collection and provide reports or summaries of information collected.
• Monitor the market trends and advise management on proper pricing strategy.
• Assess the needs of customers and providing information concerning the services, procedures, and guidelines of the company.
• Assist and resolve problems and complaints raised by customers/suppliers.
• Prepare or maintain reports of records and other statistical and quantitative data.
• Coordinate and organize company functions and activities, such as meetings, schedules, rooms, and equipment to be used.
• Schedule travel arrangements, when applicable.
• Perform other duties/responsibilities as assigned from time to time by the President or his delegate.
• Provide recommendations on various procurement matters, including reducing the transportation costs of purchased materials.
• Negotiate the best price possible for orders placed.
• Retrieve documents and files when requested.
• Sits in on meetings with vendors, takes meeting notes, and provides supplemental comments as the Buyer leads the negotiation process
• Place and expedite orders.
• Establish and maintain positive business relationships with suppliers and other service providers.
• Prepare files and documents by using predefined templates or create them from scratch.
• Provide back up to Customer Service Manager.
• Acquire the orders, examine the goods and other materials, and returns any damaged material to the vendor.
• Handle requests and transactions, or direct the matter or person to the proper department.
• Verify specifications of purchase requests, prepare purchase orders, places orders for vendors, and complete the corresponding paperwork.
• Maintain office supplies by checking stock to determine inventory levels.

REQUIREMENTS:

• Strong computer skills (MS Office, PowerPoint, Excel, etc.).
• Strong communication skills, oral and written.
• Ability to project a professional positive public image.
• Minimum 2 years of experience in an administrative capacity in the manufacturing industry.
• Ability to multi-task, plan, organize and meet schedules and deadlines.
• Business or computer school graduate (Bachelor’s degree preferred).
• Proven ability to work with sensitive and confidential information.
• Proven interpersonal skills, tact, and diplomacy.

DCL is an equal opportunity employer committed to the principles of employment equity and inclusion.

We welcome applications from all qualified individuals. If at any point throughout the recruitment process you require accommodation, please reach out to our Human Resources Department for further information.