Events & Communications Coordinator Jobs

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Date Posted: 04/28/2023
Req ID: 30956
Faculty/Division: VP & Provost
Department: Career Centre
Campus: St. George (Downtown Toronto)
Position Number: 00050116
Description
About us:
Student Life connects life to learning. We believe every student should have the opportunity to participate in university life actively and find connection and community while discovering new ways of thinking and being in the world. We provide resources, support and engagement opportunities that are inclusive and accessible, ensuring every student can build experiences that set them up for a lifetime of success.
Within the Division of Student Life, the cluster of Student Life Programs and Services, supports students as they achieve personal, academic, career and civic goals. We engage students throughout their learning and development with the following units: Academic Success, Accessibility Services, Career Exploration & Education, Centre for Community Partnerships, Clubs & Leadership Development, Housing, Indigenous Student Services, Mentorship & Peer Programs, Multi-faith Centre, Orientation, Student Success, Transition & Engagement and TCard Services. Together with staff, faculty, students, alumni, employers and community partners, we provide an integrated and coherent path to success that reflects our students' diversity.
In support of U of T’s vision, Student Life Programs and Services is committed to creating diverse, accessible, inclusive and welcoming spaces of opportunity that foster deepened engagement, learning, personal growth, and identity development for all students. We are committed to embedding these principles into all the work we do, reducing barriers so that students from all backgrounds and lived experiences can feel a sense of belonging in the communities they find here.
To align with our strategic priorities, we encourage individuals from Black, Indigenous, and racialized communities to apply.
Your Opportunity
Reporting to the Assistant Director, Career Exploration & Education, and working collaboratively with career services colleagues, plans and executes events aimed at serving the employment and career exploration needs of students and recent graduates on the St. George campus. The Coordinator will perform a wide and dynamic range of duties, including delivering and promoting high-quality, large-scale professional events such as in-person and online conferences, fairs, networking, recruitment information sessions; developing and implementing communications plans that support strategic objectives; producing promotional and outreach materials;conceptualizing, organizing and executing event activities; coordinating the schedule for program and event calendars; determining logistical details and activities for events and/or programming; resolving issues that may occur during events and escalating problems as required; conducting post-event evaluation, analysis and recommendations for changes; coordinating the preparation and distribution of promotional/outreach materials; tracking registration; maintaining information on digital platforms and websites; and generating reports.
Your Responsibilities Will Include

• Organizing materials for workshops, conferences and/or events
• Conducting post-event evaluation, analysis and recommendations for changes
• Coordinating the preparation and distribution of promotional/outreach materials
• Coordinating the schedule for program and event calendars
• Determining logistical details and activities for events and/or programming
• Documenting and maintaining standard operating procedures
• Determining changes to an event based on unusual and/or unexpected circumstances
• Conceptualizing, organizing and executing event activities

Essential Qualifications

• Ability to lead work teams and collaborate with colleagues to achieve event outcomes.
• Minimum three years experience in event planning within a career educational or recruitment setting.
• Experience tracking expenses against a budget.
• Bachelor's Degree or an acceptable equivalent combination of education and experience.
• Previous survey experience, survey analysis and report preparation required.
• Ability to synthesize and analyze data; attention to detail.
• Advanced experience with Microsoft Teams, Word, Excel, PowerPoint and Access as well as extensive experience with databases and communication software.
• Superior organizational and project management skills; strong writing skills; excellent analytical skills and report preparation.
• Demonstrated experience planning and organizing numerous multi-day events within tight and conflicting time frames.

To Be Successful In This Role You Will Be

• Organized
• Team player
• Multi-tasker
• Goal oriented

Closing Date: 05/10/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone
USW Pay Band 09 -- $60,006 with an annual step progression to a maximum of $76,739. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services
Recruiter: Anita Chooraman
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Diversity Statement
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP .
Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact [email protected] .