Catering And Events Coordinator

Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned with over 20,000 individuals in more than 200 offices across 82 countries.

Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2023); Canada’s Top Employers for Young People (2023); Alberta Top 75 Employers (2023), Canada’s Best Diversity Employers (2023); Mansfield Rule 4.0+ Certification; Chambers Diversity & Inclusion Awards, North America 2021; and Canada Law Awards for Pro Bono Initiative of the Year 2021.

This role is an opportunity for you to join the world’s largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.

POSITION SUMMARY

The Catering and Events Coordinator in our Toronto office is responsible for event planning services for the many meetings and events within the firm as well as menu planning and catering ordering. The Catering and Events Coordinator provides exceptional customer service exceeding client expectations.

The hours are generally Monday to Friday from 9am to 5pm with flexibility to work overtime to be on-site during after-hours events.

RESPONSIBILITIES

• Works with Premises Operations Manager and Hospitality Team Leader to ensure all business needs are met
• Back-up to Boardroom Bookings and Boardroom Attendants
• Communicates the details of all catering orders with the Boardroom Attendants
• Works closely with internal departments and committees on event planning, to include but not limited to internal employee events
• Other duties as assigned
• Demonstrates complete understanding of menu items and ensures all orders are correct in terms of dietary restrictions
• Liaise with internal clients to recommend and organize menus for meetings and events
• Invoice processing and filing
• Responsible for coordinating catering orders with outside vendors for lawyer meetings and events
• Responsible for ordering firm snacks and all hospitality supplies
• Communicates event set-up requirements with all teams involved
• Ensures menu signage is prepared for each meeting and/or event
• Responsible for booking boardroom space for meetings and events
• Acts as the on-site point of contact during events to ensure a seamless start through finish

REQUIREMENTS

• Accuracy and attention to detail along with on time consistency are essential in this position
• Familiarity with Microsoft Office applications, especially Outlook
• Hospitality and/or Food Service Worker degree or certificate and/or working experience in a corporate hospitality environment is considered a strong asset
• Familiarity with boardroom bookings program considered an asset
• Able to work independently with little instruction or supervision
• Valid Food Handler Certificate also an asset
• Ability to set priorities, manage multiple tasks and meet frequent deadlines in a very fast-paced environment
• Demonstrated commitment to privacy and ethical conduct
• Event experience considered strong asset
• Excellent client service approach with the desire to learn and be cross-functional
• Must be flexible and motivated with a can-do attitude, good interpersonal, organizational and communication skills

BENEFITS WE OFFER

• RRSP matching program
• Various social events and activities throughout the year
• Opportunities for professional growth
• Subsidized fitness program
• Short and long term disability insurance
• Join a firm that is recognized as one of the top 100 employers in Canada (2023) & Alberta Top 75 Employers (2023)!
• Generous allowance of flex and vacation days
• Competitive salary and benefits package

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Equal Opportunity Statement

At Dentons Canada, inclusion, diversity and equity (ID&E) are not just ancillary values, they are foundational to our business. We believe that ID&E is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to ID&E, we have been recognized as one of Canada’s Best Diversity Employer’s for 12 consecutive years (2011-2022), as well as one of Canada’s Top Employers for Young People (2022) for the fifth time.

Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.

We are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at [email protected].