Bilingual Account Coordinator, Conferences And Events

Our growing agency client is looking for a Bilingual Event Account Coordinator with Events and Conferences experience to join their team full time. This role is a hybrid in Toronto and requires you to be onsite 2-3 times /week.
As the Bilingual Event Account Coordinator in this role you will be:

• Providing admin support as required to assist Account Managers to prepare and plan for conferences and events
• Providing day-to-day account support to a variety of clients and senior team members.
• Assisting with the scheduling, note-taking, and note distribution for client planning meetings.

example: coordinating couriers, shipping, printing & binding,etc.

• Processing invoice payments.
• Researching vendors, venues, cities and products.
• Assisting with packing and shipping of materials and ordering supplies.
• Liaising with conference management and client where necessary.
• Providing onsite support for events to assist with room set up, registration desk and other onsite responsibilities.
• Assisting with execution of activity, dining, speaker and gifting recommendations.
• Acting as point of contact point for participants.

Skills & Experience as a Bilingual Event Account Coordinator:

• 3+ year of full cycle experience planning multi-day conferences, meetings and / or large events (live, virtual or hybrid).
• Demonstrated problem solving, negotiation & decision-making skills.
• Ability to travel as required, a valid drivers license and passport is recommended, and the ability to work variable hours (including weekends and evenings) driven by the needs of the business.
• Strong time-management and organizational skills to pivot quickly and manage multiple deadlines and priorities.
• 1+ year experience working directly with event platforms including: Swoogo, Pheedloop, Hopin, etc.
• 3+ years of speaking/writing French in a professional setting.
• Excellent communication skills (both written and verbal).
• Superior knowledge of Microsoft Word, PowerPoint , Excel and Outlook.
• Experience working with Cvent, EventWizard, SurveyMonkey, Fluid, etc.

#IND123
Submit resume (and samples if applicable) to: [email protected]
Creative Circle ULC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, colour, race, citizenship, ethnic origin, place of origin, creed, disability, family status, marital status, sex, sexual orientation, gender identity, gender expression, record of offences and/or any other ground protected by applicable law. If you require accommodation in the application process on the basis of a disability or any other ground protected by applicable law, please contact a member of our Human Resources team at [email protected] or your Creative Circle Recruiter to make arrangements.