Director Of Operations And Financial Services

ABOUT THE COLLEGE OF KINESIOLOGISTS OF ONTARIO

The College of Kinesiologists of Ontario (CKO)is a regulatory body established under the Regulated Health Professions Act, 1991 (RHPA) and a profession-specific act, the Kinesiology Act, 2007 to regulate kinesiologists in the public interest. The College protects the public by:

• Requiring kinesiologists to participate in a program that helps ensure that their knowledge and skills are current, and monitoring that participation.
• Developing rules and guidelines for kinesiologists practice and conduct, including a code of ethics
• Investigating complaints about kinesiologists and disciplining when necessary
• Maintaining on its website a list of individuals qualified to practice kinesiology, known as the public register
• Setting requirements to enter the profession so that only qualified individuals can practice kinesiology

THE ROLE

A member of the leadership team, the Director, Operations and Financial Services ensures that the operational, financial, and administrative duties of the College are performed effectively and efficiently. With one direct report (administrative coordinator), the Director, Operations and Financial Services also ensures business processes adopted by the College meet the tests of due diligence.

DUTIES AND RESPONSIBILITIES

The Director, Operations and Financial Services oversees:

Financial Planning and Management

• Managing the preparation of tax statements, financial statements and supporting the Registrar to develop annual cash flow plans.
• Preparing annual budget forecasts, monthly expenditure audits, and reports.
• Designing and administering the business processes for receiving and processing invoices and making payments to ensure required approvals are in place, and policies regarding timeliness of payments documentation are met.
• Supporting risk management by identifying and mitigating risks.
• Supporting the Finance Committee and Council in relation to financial management by providing regular reports on the revenues and expenditures of the College.
• Ensuring that sound bookkeeping, and accounting procedures are followed.
• Ensuring that College financial records are accurate and comprehensive, and that receivables and expenditures are reflected in QuickBooks.
• Monitoring monthly expenditures and forecasts and ensuring the maintenance of appropriate insurance coverage.

Procurement and Contract Management

• Maintaining positive relationships with vendors.
• Ensuring that all procurements adhere to procurement policies and guidelines.
• Advising the registrar, staff of any concerns arising from contract management such as unsubstantiated invoices, potential for late payment, unmet contract terms.

Human Resources (HR), Operations and Administration

• Maintaining the employee benefits program, calculate, and process salaries and provide tax records for staff.
• Monitoring sickness and absence levels and provide monthly management reports to the Registrar.
• Onboarding new staff, ensure that HR are maintained in a secure and confidential manner, prepare ROEs and other related HR documents.
• Ensuring sufficient administrative support is in place for the smooth operation of the College by identifying needs, conducting recruitment of new staff and administrating performance reviews.

QUALIFICATIONS AND EXPERIENCE

Education

• Post-secondary training accounting, public administration, human resources, or related work experience.
• Professional accreditation in accounting (CPA) or Human Resources (CPHR) preferred.

Experience

• Minimum of five years professional experience in finance and operations.
• Experience in full cycle accounting required.
• Strong sense of integrity and can always maintain confidentiality.
• Strong senior team player who can establish and maintain positive working relationships with colleagues, both internally and externally.
• Previous regulatory health experience strongly preferred.
• Extensive experience working with Boards of Directors and members of senior management teams.
• Committed to the values of protecting the public interest.
• Proficient computer software skills, advanced knowledge of the Microsoft Office Suite and experience working with QuickBooks, planning applications and database management tools.
• Demonstrated success managing and motivating teams.

THE RIGHT FIT

The right fit is critical to our organization and the success of this role.A small group of high-performing professionals whose contributions are valued, CKO team embraces a culture of collaboration, respect and caring.

Success indicators

Excellent Communicator – you will be collaborating with not only our internal team but with executives, vendors, Board of Directors, and member volunteers through various committees.Your verbal style must be confident, reassuring, positive, upbeat, and clear.

Strong Judgement Skills – you will be making independent decisions for the College and any errors in judgement can result in a loss of credibility from our members and the public.

Independent – you must be able to work effectively on your own liaising with accountants, vendors and the government while solving financial issues and preparing thorough reports.

Organized – you are self-motivated and manage your time well.As the key go to person for all operations and finance matters you must be able to organize and reorganize your day to meet often conflicting priorities and deadlines.

Flexible – this is a position where you will be wearing many hats and you must be flexible to support other areas of the business as required.

COMPENSATION AND BENEFITS

Compensation

• Salary is commensurate with experience.

Benefits

• Excellent benefits including vision and life insurance.
• 7% matching of RRSP’s.
• 3 paid weeks’ vacation in addition to paid time off between Christmas and New Year’s Day as well as Remembrance Day.
• Opportunities for professional development.

TO APPLY

If you are interested in this exciting career opportunity, apply with a resume and cover letter clearly outlining qualifications to [email protected].

The College of Kinesiologists of Ontario is committed a healthy and positive work environment.

Deeply committed to diversity, equity, and inclusion, and in accordance with the Accessibility of Ontarians with Disabilities Act, 2005 and the Ontario Human Right Code, we encourage applications from all qualified candidates and will accommodate applicants’ needs throughout all stages of the selection process.

If selected to participate in the recruitment and selection process, please inform the College of any accommodations(s) that may be required to support an equal and equitable hiring process.