Coordinator, Grants And Community Initiatives

Coordinator, Grants and Community InitiativesFull-Time Temporary (18-month contract)Hybrid EligibleBritish ColumbiaVancouver Foundation acknowledges that we carry out our work on the lands of Indigenous nations throughout colonial British Columbia. Our office is located on the unceded, ancestral, and traditional territory of the xmkym (Musqueam), Swxwú7mesh (Squamish) and Selílwitulh (Tsleil-Waututh) peoples.About UsVancouver Foundation is a community foundation that serves Vancouver and all of BC. We bring together the generosity of donors with the ideas and energy of people and communities across the province. Every year we fund a diverse mix of grants, both large and small, that help to build healthy, vibrant, and inclusive communities. Considered a leader in responsive grantmaking and systems change, Vancouver Foundation is the most significant funder of charities in BC outside of government.As a community foundation, we're committed to ensuring everyone has a place in our mission. We are on a journey to actively align all aspects of our work - both internally and externally - to our commitment to equity, inclusion, and a more just society.For a view into our world, please visit: www.vancouverfoundation.caAbout YouYou are committed to social justice and systems change and value applying an anti-oppression, anti-racist, and feminist lens to your work. You are passionate about using the unique levers of philanthropy to enable community leadership. You are comfortable working in a changing and evolving environment, and might even say you thrive in ambiguity. You work well independently while supporting the direction of the team.You are known as someone who loves the operational details of an organization, including data management, event logistics, and administration. Your attention to detail, time management, and organizational skills allow you to effectively get the job done right and on time. You support the department by eagerly rolling up your sleeves to assist with all necessary tasks, while providing outstanding service to external community members. You are a natural problem-solver who thinks 3 steps ahead.You have excellent technical skills (you know how to use technology to make work easier and better, and you can figure out any new software!), and exercise discretion using diplomacy and tact. Your interpersonal skills make it easy for you to interact with people from a variety of backgrounds and experiences. You bring a problem-solving mindset to your work and are willing and able to make suggestions to improve systems and operations. You're ready to join us as we explore and shape how Vancouver Foundation might do even more to align justice, equity, diversity, and inclusion with our culture and our mission.About the PositionThe Coordinator position supports the overall work of the Grants & Community Initiatives Department. This is a multi-faceted position that requires generalist skills, with an eye for detail, while understanding the broader strategic goals of the department. While this position will have some dedicated responsibilities, the Coordinator will be expected to move across teams to provide administrative and support functions as needed. The Coordinator will work under different Directors, dependent on the work/team assigned.Main ResponsibilitiesGrantmaking* Support grant seekers in application process (inquiries and online support)* Receive, validate, review, and assign proposals for review* Evaluate grant application and provide recommendations* Configure grant management system for new granting streams* Acts as a liaison with Finance as necessary on grants requests, expense submissions, grant payment reporting and process* Monitor grantee files in grants management database and ensure data integrity* Support monitoring grantmaking practices to ensure compliance with administrative policies and procedures, and able to identify process improvements across GCI* Proficient user of the grantmaking software (currently SmartSimple), and liaises with IT and consultants as necessary* Supports Community Advisor management, coordinates communications, expenses, logistics, ongoing learning opportunities and provides technical support as required.Program Support* Supports program application processes (inquiries to reviews)* Supports Manager to convene selection committee, coordinate communications, logistics, learning opportunities and technical support as required* Works with Finance as necessary to support expense submissions, payments, and reporting* Supports Managers with all engagement activities* Supports program related logistics and planning in collaboration with the ManagerAdministration and Engagement* Receives internal and external inquires related to GCI's work and redirects and/or corresponds directly as appropriate.* Works across GCI to support departmental meetings and special events, including preparation, logistics, catering, minutes, and record management as needed* Produce reports and documents as needed; research background information; extract, organize and present data* Processes invoices and payments as needed for the department* Updates website content as required in collaboration with Communications* Supports Engagement team with community listening to ensure the needs of communities are centered in our efforts to advance our North Star.* Supports Program Managers with written and verbal presentations to Advisory and Board Committees, Donors, fund holders and other relevant community stakeholders.* Supports management team with special projects as they ariseDesired Experience/Education/Skills* Experience in Not-for-profit and/or social purpose organization* A quick learner with a natural curiosity and desire to ask questions* Experience in providing administrative support for major projects/programs* Ability to use a range of software applications including CRM and/or grants management software* Experience in complex environments that demand priority-setting and balancing competing interests and needs* Demonstrated ability to work with diverse communities at various levels (from grassroots organizations to government ministries)* Proficient user of MS Office Suite including Word, Excel, PowerPoint, and Outlook* Strong technical skills include the ability to use a range of software applications including CRM and/or grants management software and websites* Occasional weekend and evening hours may be required* Some travel may be requiredWe know that there is rarely an ideal or perfect candidate for a job, and we are actively working to eliminate barriers in our employment process. If you have experience similar to what is described above-or if the core activities in this role are exciting to you, but you do not meet the above exactly-we encourage you to apply and elaborate in your cover letter.Core Competencies* Advances Justice, Equity, Diversity and Inclusion

• Uses a proactive approach to take action and achieve desired outcomes - able to prioritize tasks.* Service Orientation
• Reflexive with reference to individual social location, power, privilege, with a strong understanding of personal strengths and areas for growth.* Emotional Maturity
• Experience in anti-oppression, decolonization, anti-racism, feminist theory, rights-based frameworks.* Self-Awareness
• Written and verbal communication skills are strong.* Adaptable
• Demonstrates flexibility and agility to manage ambiguity and change.AccountabilityThis role is directly accountable to a Director, Grants and Community Initiatives - the reporting line will shift over the course of the contract, depending on current responsibilities.Salary$63,900 plus a generous and comprehensive benefits package.Hours of WorkThis position is a full-time (35 hours per week).LocationOur head office is located in downtown Vancouver. Through our remote working policy there is an opportunity to work from home across BC. If interested, please identify your requested location during the hiring process and we can discuss the conditions required under our policy.AccessibilityVancouver Foundation's office is located on the second and third floors of a building with an elevator for access to the office, and an accessible, single-stall, gender-neutral washroom that includes a shower. Vancouver Foundation has a hybrid working model, with both work from home and in-office options available to staff. These options are position dependent.We are committed to the principles and practices of an inclusive and equitable employment process. Our goal is to be representative of the communities we work with, and we encourage applicants from communities which are structurally marginalized based on race, colour, religion, nationality, social or ethnic origin, sex, age, disability, sexual orientation, gender identity and/or expression. We consider qualified candidates regardless of criminal convictions and those who have employment gaps or employment in historically stigmatized industries. We welcome applicants from all communities.How to ApplyIf this sounds like you, we welcome your online application including a brief cover letter and a resume by July 30, 2023.We kindly ask for no phone calls please. Applicants will receive an emailed response confirming receipt of their resume submission. Due to the high number of applications Vancouver Foundation receives, only candidates who are selected for an interview will be contacted. Periodic updates regarding recent postings are published on our career page after the application deadline has expired. We thank all applicants for their interest in the Vancouver Foundation.
• Takes a systems approach to problem solving problems and making decisions. Exercises excellent judgment.* Bias for Action
• Focuses on participants and other community experiences through interactions with the Foundation.* Embraces Complexity
• Seeks to learn from and respond to, rather than manage, complexity.* Good Communication
• Able to maintain composure under pressure and handle multiple priorities.* Decisive