Communications Assistant Jobs

We are currently hiring for our client in the government sector for a " Bilingual Administrative Coordinator". This a great full-time permanent opportunity if you want to pursue your career in the govt sector.

Job Type: Full-time Permanent role, (fully onsite 4 days & 1 day remote )

Job Location: Downtown Toronto, ON

Duties and Responsibilities of the role :

• Lead the internal and external stakeholder distribution process of materials relating to the Office’s Annual Report.
• Act as a backup to perform the duties of the Executive Assistant when required.
• Prepare all advertising review correspondence and assist in maintaining effective contact with government staff involved in the advertising review process.
• Assist with various HR-related tasks, including staff photos, business cards, and nameplates.
• Coordinate financial verification procedures relating to advertising.
• Support the Director of Corporate Communications and Review the scheduling and coordination of the production of the Annual Report and Special Reports.
• Provide communications support to the communications group as needed, including performing proofreading, cross-checking changes, making minor edits and changes to finalize reports, and assisting with the production of the Office’s internal e-newsletter.
• Co-ordinate the receipt, distribution, review, and tracking of advertising review submissions

Skills and Qualifications Required for the Role:

• A Community College Diploma or University Degree in an administrative or related field.
• Must have superior organizational skills, and the ability to multitask.
• Knowledge of Adobe InDesign and e-marketing platforms would be an asset
• Bilingualism (English and French) is required.
• Experience with executive calendar management/project scheduling would be an asset.
• 3-5 years experience in an administrative field, preferably with a communications background.
• Demonstrated ability to manage, organize and prioritize competing priorities.
• Superior level applied knowledge of Microsoft Word, Excel, Outlook, and Adobe Acrobat.
• Well-developed interpersonal, analytical, and strategic thinking skills.
• Demonstrated experience preparing correspondence and managing records.