Buying Administrative Assistant, Meanswear

Reporting to the Buying Manager, Menswear, the Buying Administrative Assistant, Menswear is responsible for supporting the Menswear Buying team, ensuring orders and relevant reports are delivered in a timely and precise manner. They will work closely with the Buying team, operating in a dynamic and fast-paced environment. This role provides the ideal entry into buying and e-commerce, allowing the candidate to begin learning the ropes of the industry and building connections. The ideal candidate is a self-starter who takes ownership and initiative with a strong sense of industry trends and appreciation for the fashion industry.

Part Time: 20 hours per week

Responsibilities

Purchase Order (PO) & Article Creation and Maintenance 60%

• Partner with internal SSENSE teams regarding purchase orders including Logistics, Warehouse, and Studio
• Review order confirmations and flag any discrepancies in a timely manner to the respective Buyer
• In coordination with the Buyer, create and maintain articles within our Product Management system (PIM)
• Liaise with the vendor community regarding purchase orders from initial order communication, through to the orders being received
• Ensure purchase orders are entered in a timely manner and in accordance with department standards

Operation Support 40%

• Support customer services and personal shopping with product and inventory enquiries, with the support of Buyers and Buying Managers
• Provide strong follow up to the buying team on varying day-to-day operational tasks including cross-departmental communication, and in-season management needs
• Support the Buying team on ad-hoc cross-functional requests to increase business knowledge, for example PR requests, editorial story support, seasonal-marketing
• Generate accurate weekly inter and cross-departmental sales data reports for the Menswear Buying team

• Working towards a degree in Business, Buying, Merchandising, or a related field
• Good written and verbal communication skills in both French and English
• Demonstrated skills using Microsoft Excel or Google Sheets and PowerPoint or Google Slides
• Ability to work in Canada without sponsorship

SKILLS

• Strong understanding of retail math
• Strong interpersonal skills with a natural ability to build relationships
• Solid organizational and time management skills
• Excellent communication skills
• Highly analytical and detail-oriented
• Keen interest in business, particularly e-commerce and the Lifestyle & Beauty industry