Administrative Assistant Jobs

LeverageTek is actively seeking an Administrative Assistant for a 12-month term position with its Ottawa-based customer.

Work Location

The successful candidate will be required to work on-site at the customer headquarters in Ottawa, ON.

Language Requirements

Bilingual in French and English essential.

Security Requirement

Must be eligible for a Government of Canada Enhanced Reliability Clearance.

Key Tasks

• Prepare year-end financials, set up files and databases for new fiscal year, archive files
• Perform receptionist duties and act as backup for other administrative employees, as required
• Take and prepare minutes of monthly meetings
• Provide daily administrative and operational support to employees at all levels of the business unit
• Process account payables and vendor payments, ensure proper financial coding, obtain delegated signatures and enter data in enterprise resource planning system
• Provide functional advice and guidance to employees
• Prepare purchase orders (e.g. for office supplies, furniture, service contracts)
• Carry out quality control of data entry (e.g. monthly expenses, timesheet reporting, accounts payable, service billing)
• Track budgets for service level agreements and training and development
• Coordinate and provide administrative support and guidance to new administrative assistants to ensure consistency of business unit or service line requirements
• Other duties as assigned
• Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)

Key Qualifications

• Experience in administrative best practices, accounting principles, records management, MS Office
• 3+ years’ experience in office administration and/or basic accounting
• College diploma in business, general accounting or office administration or related field

Qualifications

• Able to use applicable computer software and operating systems
• Demonstrate attention to detail
• Good communication skills
• Manage multiple deadlines and priorities

About LeverageTek IT Solutions

Thank you for taking the time to apply! Since our company’s inception in March 2003, LeverageTek IT Solutions has worked resolutely to become one of the industry’s most recognized and trusted suppliers of technology staffing and business consulting services. With hundreds of successful engagements to our credit with many of Canada’s leading public and private sector organizations, we are the experts in identifying, deploying, and supporting IT and business talent on a contract, contract-to-hire, and permanent basis. We work with customers across all sectors including academia, aerospace, aviation, finance, government, health care, high tech, military, not-for-profit, and more.

Our responsive service and ability to deliver the right fit, on time and within budget, typically leads to repeat engagements and a long-standing relationship.

Accessibility accommodations are available upon request.