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Billing Coordinator Jobs
Company | Hill+Knowlton Strategies |
Address | Ottawa, Ontario, Canada |
Employment type | FULL_TIME |
Salary | |
Category | Advertising Services,Online Audio and Video Media,Public Relations and Communications Services |
Expires | 2023-05-27 |
Posted at | 1 year ago |
Description
- Work with client contacts and H+K’s accounts receivable team to address billing enquiries
- Review monthly AR tracking document detailing aged outstanding invoices, and provide management with weekly updates including client payments and collection status
- Provide client, account and project level insights to account teams
- Prepare, review and discuss work in progress reports with consultants, account leads and the management, flag the projects exceeding budgets, and follow up on remediation
- Conduct monthly analysis of reserves for doubtful accounts (bad debts, non-billable WIP) and propose adjusting entries
- Follow-up on client outstanding accounts receivable invoices with billers/consultants/clients
- Provide analysis of client surplus/deficit and make any required adjustments for month-end revenue reporting
- Liaise with client account leads to generate invoices ensuring that all time and out of pocket expenses are billed in accordance with contract terms, including gathering necessary backup (receipts), securing approvals and distributing invoices
- Keep up with internal control requirements, prepare monthly analysis of project revenue, aged work in progress and accounts receivable balances, and liaise with the billing team to ensure detailed comments on status of aged balances are up to date
- Compile monthly billing packages including time and expense reports, a client budget control report, invoices, status of account receivables and client profitability
- Elevate the finance team's visibility across the organization through participation in various company initiative / people / culture activities or teams
- Collect and maintain client contract/project documentation to ensure billing is compliant with agreed terms (timing, details, backup, etc.)
- Review and update client payment terms in the system, perform analysis and suggest improvements in collections
- Strong attention to details is crucial for this role
- Ability to articulate and communicate in a clear, fact-based manner, including relaying financial information to a non-financial audience
- Strong interpersonal skills
- Ability to prioritize tasks and manage workload in a fast-paced environment with multiple deadlines
- Project accounting, professional services sector experience and a good understanding of revenue recognition principles is an asset
- Previous exposure to SOX related controls is an asset
- Bilingual proficiency (in written and verbal French and English) is an asset
- Knowledge and experience with Maconomy financial platform is an asset
- Aspiring to enroll in the CPA program is an asset
- Strong Microsoft Word and advanced Excel proficiency to develop and prepare reports and project analysis
- University or College degree in business / finance / accounting preferred
- 2+ years of client billing or general accounting experience
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