Administrative Secretary Jobs

Reporting to the Director – Inspection and public security, the jobholder performs a variety of administrative, clerical and general support tasks for departmental staff, including: calendar management; telephone communications; customer service; and translation, drafting and transcribing correspondence and other documents in English and French.
Advantages
35 hours per week
For the period between Thanksgiving and the first (1st) Monday of May: Monday to Friday inclusively, 8:30 a.m. to 4:30 p.m., minus one (1) hour for lunch.
For the period between the first (1st) Monday of May and Thanksgiving: Monday to Thursday inclusively, 8:00 a.m. to 4:30 p.m., minus forty-five (45) minutes for lunch; Friday, 8:00 a.m. to noon.
Responsibilities
The jobholder’s main responsibilities are as follows:

• Track documents and follow up on deadlines, reminding the persons concerned as necessary.
• Perform various other secretarial and simple writing tasks; operate standard office equipment (photocopier, fax machine, calculator, etc.).
• Attend meetings, take note of the proceedings and write reports or draft minutes.
• Make material preparations for meetings and convene them.
• Keep the calendar of her or his direct manager.
• Type various texts based on his or her notes.
• Receive and review incoming mail and forward it appropriately.
• Perform error-checking on outgoing correspondence.
• Receive, make and redirect telephone calls; welcome visitors; obtain and give out available information.
• Make travel arrangements for her or his direct manager (transportation, accommodations, cash advances, expenditure reporting, etc.).
• Perform any other related task.
• Draft routine correspondence.
• Collect and compile data from various sources.

Qualifications
The applicant must hold a vocational diploma in an appropriate study program. Two (2) years of experience in a similar position are required for this job.
Other requirements:

• Interpersonal and customer service skills
• Bilingualism and a good knowledge of English and French grammar
• Knowledgeable in drafting minutes, in typing and formatting documents, and in general office and secretarial work practice
• Well-developed organizational skills
• Knowledge of Word, Outlook, Excel and Kronos

Summary
Why Randstad?
There are lots of great jobs, incredible companies, and great bosses.
At Randstad, we are here to help you find the right combination for you.
If you do not yet have a profile at Randstad and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean or Melissa to arrange a meeting or send us your resume by email at [email protected] / [email protected] / [email protected]
Add us on LinkedIn:

• Https://www.linkedin.com/in/brandon-freger-ba340392/
• Https://www.linkedin.com/in/melissa-cumetti-2ab401169/
• Https://www.linkedin.com/in/sean-lynch-370492126/

For a complete list of all available jobs by division, visit www.randstad.ca
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