Administrative Assistant - Property Management

You are passionate about investing in a career in the property management field? Yo have a good understanding of the functionalities of the administration and operations of property management from a clerical point of view?
We have a great opportunity for you!!
If you are looking to join a Canadian company that fosters the personal development of individuals, within a team dynamic, and offers stimulating career opportunities, our client, a major player in the Canadian insurance and real estate industry, is looking to hire a Property Administrator - Commercial for their downtown Montreal office.
What the company will offer:

• Job Security (permanent position);
• Great opportunity for a career development.
• 37.5 hours per week;
• Salary between $50,000 and $60,000 (based on experience);
• Work Schedule: 9:00am to 5pm in person
• 3 weeks of vacation time;

If you are enticed so far, PLEASE KEEP ON READING!
As a Property Administrator, you will be responsible for performing administrative tasks related to operations of the building, (purchase orders, invoices, insurance), to deal with questions related to the services given to tenants, to help update press releases and to perform other specific tasks.
Advantages
What the company will offer for the right candidate as an experienced Property Administrator:

• (9:00am to 5pm in person);
• Insurance (after 3 months) ;
• 3 weeks of vacation time;
• Salary between $50,000 and 60,000$ (based on experience);
• Stable and human team;
• Plus an additional 7% Bonus based on performance.
• Permanent position;
• RRSP (after 3 months);
• 37.5 hours per week

Responsibilities
What your day will look like working as a Property Administrator:

• Welcome and help all visitors and direct them to the right person;
• Prepare, process and submit monthly reports such as those related to accounts payable, electronic funds transfers, NSF checks and deposits of payment checks from rents;
• Administrative tasks, such as updating information in the
• Answer all incoming phone calls and requests for information, service requests from tenants;
• Manage the procurement process from the purchase order form to purchase to payment of bills for expenses, operational and for those related to projects,
• Provide support with respect to the administration of leases,

property management systems, creating and tracking vouchers
work for maintenance staff, etc.

• Manage and maintain the Angus maintenance management system;
• Assist in the supervision and coordination of events related to
• Writing and sending notices to tenants;
• Provide assistance with tenant meetings, activities, and Tenant Work Requests;
• Ensure the proper management and archiving of files;

the building and tenant appreciation events;

• Provide support to the Property Management team with respect to administrative tasks, office supplies, mail, information technology staff and the needs related to the telephone system,
• Maintain event calendars; help coordinate the welcome kit for new tenants and various ad projects;
• Perform any other assigned tasks.

Qualifications
What is required to be the selected candidate:

• Experience of at least two years in administration;
• Highly organized, meticulous and comfortable working in a
• Passion for the industry and desire to build a long-term career in it;
• Bilingualism (French and English) orally and in writing;
• Post-secondary education preferred;
• Experience in a field related to real estate would be an asset;

dynamic work environment where deadlines are tight;

• Knowledge of Microsoft Office, (Word and Excel);
• Excellent customer service skills always aiming to exceed expectations;
• Dedicated person who works well in a team and who likes to have fun at work;
• Experience with Yardi or Angus systems will be considered a
• Strong communication and interpersonal skills and great ability to multi-task;

asset;
Summary
Why choose to work for this organization?
Beyond your compensation, they will invest in your health, well-being and development, and we encourage teamwork and
collaboration, so you can do your best work and enjoy work
life balance.
Are you interested in this position?
Please send your application by email to: [email protected] and [email protected] and we will contact you shortly if your profile matches the criteria.
We look forward to speaking with you.
Human forward !
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.