Administrative Assistant (Make A Future - Careers In Bc Education)

SURREY SCHOOL DIST RICT

Invites applications for the position of

ADMINISTRATIVE ASSISTANT (Secretary-Treasurer’s Department)

The Surrey School District respectfully acknowledges that our schools reside on the traditional, unceded, and shared territories of Coast Salish peoples: The q̓ ícə̓ y̓ - Katzie, the qʼwa:n̓ƛʼən̓ - Kwantlen and the SEMYOME - Semiahmoo First Nations, who have been stewards of this land since time immemorial.

Surrey Schools values an inclusive school district, where equity is deeply embedded and diversity welcomed. We are committed to creating and cultivating diverse, inclusive and barrier-free environments for all applicants, employees, students, and their families. We work to continuously grow and improve our practices, celebrate our differences, and empower people to promote positive change in our communities. Our identity, as Surrey Schools, is expressed in the shared values of openness, fairness and tolerance and recognize the importance of diversity of identity and thought. We are an equal opportunity employer and welcome applicants from all backgrounds.

Surrey Schools, recipient of the BC Top Employers and Canada's Greenest Employer awards, is the largest school district in BC and the second largest employer in Surrey. Spread across one of the fastest-growing cities in British Columbia, Surrey Schools provides quality education to over 77,000 students with 124 schools sites and a variety of other learning facilities, offering a broad range of innovative programs and services to support the learning of our students. The Surrey School District team of approximately 13,000 employees works tirelessly every day to ensure that children are getting the best start they can, providing the preparation to be our leaders of tomorrow.

Reporting to the Manager, Policy and Governance, the successful applicant will be part of a high functioning administrative team that provides confidential administrative support services to the Secretary-Treasurer’s Department and the Board of Education.

The successful applicant will work directly with the Executive Assistant on the preparation of all board related materials and management of meetings. Duties will include preparation and production of board/committee packages, reports, correspondence, and presentations. Attendance at board and staff meetings is required to take minutes, transcribe, and distribute meeting documentation to stakeholders. Additionally, the ability to coordinate multiple calendars, maintain records, and perform general administrative tasks while using sound judgement to resolve issues as they arise are key components of the role.

This position provides direct support to executives and the Board of Education in the absence of the Executive Assistant. A high level of expertise in all areas of office practice and procedures and the ability to work independently and prioritize time sensitive projects while maintaining discretion and diplomacy is essential.

Applicants Will Possess

• Post secondary courses in management, business administration, or a related field and working knowledge of eScribe and Roberts’ Rules of Order would be an asset.
• A diploma in Office Administration or equivalent.
• Advanced computer skills, including proficiency in Windows, MS Office Suite, and Adobe Acrobat.
• A minimum of five years’ administrative work experience at a senior leadership level.
• Experience working with elected officials and the public is desirable.

This full-time position is based at the district education centre and not at a school. Public Board meetings take place once a month in the evenings, and committee meetings may be scheduled after 4pm. Flexibility to work after hours work will be required for attendance at board/committee meetings.

Interested and qualified applicants can apply on Make a Future at https://bit.ly/43PNuYT, ensuring to include cover letter, resume, supporting documentation and references by May 4, 2023 at 4pm.

Note: Successful applicants will be required to consent to a Criminal Records Search prior to employment. Only those applicants selected for interviews will be contacted. To all others, thank you for your interest.

Value