Clk 09R - Administrative Assistant (Bc Public Service)

Posting Title

CLK 09R - Administrative Assistant

Position Classification

Clerk R9

Union

GEU

Work Options

Hybrid

Location

Victoria, BC V9B 6X2 CA (Primary)

Salary Range

$48,729.07 - $54,899.19 annually

Close Date

Job Type

Regular Full Time

Temporary End Date

Ministry/Organization

BC Public Service -> Ministry of Forests

Ministry Branch / Division

BCTS Provincial Operations

Job Summary

An excellent opportunity to provide high level administrative support

BC Timber Sales (BCTS) is a unique program of the Ministry of Forests (MOF). Working collaboratively with regional and district operations, BCTS plans, develops, and auctions a substantial portion of the province's annual available timber volume. BCTS operates as a for profit entity within a government organization. Its goal is to provide credible representative price and cost benchmark data for the Market Pricing System through auctions of timber harvested from British Columbia's public land. BCTS operations are guided by three overarching principles, forest sector safety, reconciliation with Indigenous Peoples and sustainable forest management.

A career path in BC Timber Sales offers exceptional opportunities to develop new solutions to complex problems, and to learn and grow personally and professionally. Existing and future BCTS employees have the opportunity to impact public and private forests, communities, the economy and the lives of British Columbians in positive and unique ways.

To find out more about our program check out the BCTS website .

TheAdministrative Assistant provides support to BC Timber Sales headquarters management and staff, coordinates office administration functions, provides administrative support related to the BCTS procurement training program, provides a variety of office administrative, secretarial and financial support services, and coordinates the day-to-day priorities of the Director.

Explore the opportunities and value working with our team can offer you: Why Work for the Ministry of Forests .

Job Requirements

• Secondary school graduation or equivalent.
• Experience providing administrative services to a senior manager and other managers, working in a confidential capacity, managing a calendar, making travel arrangements, booking meetings and appointments, and compiling files, correspondence and resource material.
• A minimum of one (1) year administrative, or secretarial experience.
• Experience using business English in formatting and proofreading a variety of documents and materials using desktop tools such as Word, Excel, PowerPoint and Outlook.
• Experience using manual and electronic filing systems, preparing and managing files and documents.

Preference may be given to applicants with any of the following:

• Experience or training with ARCS/ORCS and TRIM or EDRMS.
• Experience in contract administration in a public sector environment.
• Training or experience in basic accounting or bookkeeping such as: monitoring expenditures, coding and processing business expense forms and invoices, reconciling purchase card expenditures; checks accuracy and completeness of financial documentation.
• A minimum of two (2) years of administrative, or secretarial experience.
• Completion of training in contract and procurement management.

For questions regarding this position, please contact [email protected] .

About This Position

This position is located in Victoria.

Flexible work options are available; this position may be able to work up to a few days at home per week subject to an approved telework agreement.

An eligibility list may be established to fill future similar vacancies.

Working For The BC Public Service

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact [email protected] or 778-405-3452.

With over 200 different occupations available in 280 communities across the province, we offer exciting opportunities for your career.Come be a part of the BC Public Service, a Top 100 Employer that embraces diversity, health and career growth. For more information, please see What We Offer .

How To Apply

Your application must clearly demonstrate how you meet the job requirements listed above.

Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail [email protected] , before the stated closing time, and we will respond as soon as possible.

Additional Information

A Criminal Record Check (CRC) will be required.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.

Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Category

Administrative Services

Value