Administrative Assistant Jobs

InVision is a Professional Recruitment Firm specializing in Engineering, Industrial/Skilled Trades, Information Technology and Professional Services within Canada and the U.S. We have a successful track record working on both small and large recruitment projects, across North America.

Our Client’s purpose is to empower all to make the most of our energy and resources, bridging progress and sustainability for all. They drive digital transformation by integrating world-leading process and energy technologies, end-point to cloud connecting products, controls, software and services, across the entire lifecycle, enabling integrated company management, for homes, buildings, data centers, infrastructure and industries.

They are actively seeking an Administrative Assistant to join them on an ongoing contract basis. To assist to off load some tasks within the Order Management department.

Responsibilities :

· Receives visitors and routes phone calls, determines nature of business, and directs callers and visitors to appropriate parties and/or destination.

Printing/scanning documents.

· · Get packages ready for production.

· Track shipments/file claims/expedite and manage all orders through production.

· Receives telephone calls and e-mails from customers and routes to appropriate parties.

· Collects and distributes mail accordingly.

· Set up and maintain customer accounts.

· Assists in logging calls and electronic communication requests with details into internal data base.

· Assists in Maintaining history with all reports and documentation.

· Complete and submit required service reports to head office.

· Invoice customers service invoices.

· Follow up with Customers collect Service invoices.

· Maintains office and external staff as required.

· Maintains and orders office supplies as required.

Qualifications:

· Fully qualified candidate will possess post-secondary diploma.

· A minimum of two years demonstrated and related experience in a customer service environment.

· Manufacturing experience an asset not a must

· Knowledge of office management systems and procedures

· Working knowledge of office equipment, and procedures.

· Proficiency in MS Office Applications and Own Systems

· Willingness to learn various system tools.

· Attention to detail and problem solving skills

· Excellent written and verbal communication skills

· Strong organizational skills with the ability to multi-task

· The ability to work effectively with people in a diverse environment where change and flexibility is essential.

· Ability to work in a fast – paced environment.

· Ability to efficiently use verbal and written communication.

Employment Rewards:

· Day Shift

· Flexible hours (as long as 7.5 hours a day are worked, can work 8-4, 9-5, or 7-3)

· Opportunity to gain experience fulfilling a wide variety of tasks

· Ongoing contract

Application Process:

All Qualified candidates will be contacted.

InVision is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind:

• It is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.