Administrative Assistant Jobs

Who We Are

You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As an Administrative Assistant your responsibilities will include:

• Reception relief
• Coordinating and preparing invoices to clients
• Other duties as required
• Preparing and editing reports, proposals, marketing materials, and other communications (strong proofing and formatting skills are essential)
• Preparation and presentation of financial statement packages
• Contributing to the team culture by looking for ways to improve work methods and ensuring positive work relationships
• Managing contacts and prospects in Customer Relationship Management (“CRM”) tool
• Managing correspondence on behalf of the Partners and Managers
• Contributing to Brand development and overall professional image of the Firm by exuding professional demeanour and etiquette
• Expenses administration
• Providing assistance with travel arrangements
• Coordinating external/internal appointments, meetings, room bookings, and meals/catering

Be Grant Thornton

If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be an Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick:

• Strong multitasking, organizational, and office administration skills
• Must be willing to work overtime periodically
• Significant knowledge and experience working with MS Word, Excel, and PowerPoint
• Experience with CRM tool would be an asset
• Solid business acumen, management, and problem-solving skills
• Ability to work for several people at the same time
• Reputation and demonstrated track record of working independently, showing initiative and eagerness to learn, a continuous improvement mindset, and a bias for action
• Experience editing and formatting financial statements (in particular using Caseware) would be an asset
• Known for strong attention to detail by producing high quality work
• 2-3+ years of administrative experience in a busy professional services environment (public practice would be an asset); working with multiple projects and meeting (at times competing) tight deadlines

At Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

Are you ready to Discover Your Purple?

Grant Thornton LLP is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing and we will work with you to meet your accommodation needs.