Administrative Assistant - Accounting Department - Vancouver

Ausenco is a global company redefining what’s possible. Our team is based across 26 offices in 14 countries, with projects in over 80 locations worldwide. Combining our deep technical expertise with a 30-year track record, we deliver innovative, value-add consulting studies, project delivery and sustainability solutions to the mining & metals, oil & gas, and industrial sectors.

We are seeking an energetic and enthusiastic person for the role of Administrative Assistant; Accounting and Travel based in our Vancouver or Burnaby office. As a member of the Finance team, you will help to deliver efficient management of our costs and expenses as well as assist with organizing travel for the Ausenco staff in the North American region. Accuracy and the ability to manage multiple tasks in one day are hallmarks of our team.

Position Description

• Complete vendor form for new clients.
• Assist the Regional Travel Specialists with coordinating Ausenco personnel travel arrangements for both international and domestic travel including air, car, and hotel bookings.
• Print supplier cheques, do follow-ups for signatures, and prepare for mailing.
• Processes credit card payments for client invoices.
• Prepare bank deposits using remote deposit capture (RDC).
• Minimum of 1+ years’ experience working in a professional office environment.
• Setup client facing projects in Oracle in a timely manner. Ensure that all documentation has been received and that is it accurate and approvals have been provided.
• Call suppliers for missing invoices and confirmation of banking details for electronic payments.
• Coordinate Ausenco personnel travel arrangements by ensuring that all international and domestic travel arrangements including medical and visa requirements are processed in a timely, efficient manner and that all information and documentation is accurate.
• Assist the project accounting team with collections.
• Administrative duties for the Finance team as required (i.e. organize team functions, run errands, keep the Finance team space organized and tidy, etc.).
• Administer the domestic and expatriate travel medical policies offering travelers information to ensure they are aware of policies and procedures.
• Monitor email inboxes and file soft copy documents for a multitude of legal entities.
• Provide travellers with country specific details including travel itinerary, travel advisories, project related arrangements and travel agent after hour contact details.

Qualifications

• Work accurately and efficiently with attention to detail.
• Competencies with MS Office (Word, Excel, Outlook), ERP system such as Oracle, SAP Concur travel software.
• Excellent verbal and written communication skills.
• The ability to interact effectively in a team environment or work independently as required.
• Attention to detail and very strong organizational skills.
• Good time management skills and ability to prioritize tasks to meet conflicting deadlines of tasks.
• The ability to grasp new concepts and learn quickly.
• Good knowledge of world geography.
• Travel booking experience (air, hotel, vehicles, short/long term accommodations).

Working for Ausenco means you won’t settle for the status quo – you’ll be part of a forward-thinking, culturally diverse organization. We expect our people to deliver outstanding results and will give you the license to find a better way forward for your clients and stakeholders.

In addition to a competitive remuneration package, we provide employees with a wide range of growth opportunities and training programs to build your skills and pursue your career path.

Supporting a Diverse Workforce As a global company we embrace and encourage diversity in its fullest sense – gender, age, experience, nationality, colour, language, religion, location, disability, education, skills, working styles and time availability. Our work environments are based on mutual trust and respect for the rights and opportunities of every individual.

Primary Location

CA-BC-Vancouver

Job Posting

Jun 19, 2023