Administrative Assistant (12-18 Month Term)

UFCW 1518 is hiring an Administrative Assistant to join our team.

Join us in the fight for fairness.

About UFCW 1518

At UFCW 1518, we believe that we are stronger together. Everyone deserves safe and respectful working conditions and a healthy community. By continuing to win fights for fairness, organize workers in diverse industries, and support causes that benefit communities, we work together to improve quality of life for all British Columbians.

We are a democratic, member-driven union that is built on a foundation of integrity and respect. We are committed to working hard for our members, fighting for higher wages, better benefits, job security and fair treatment. We also use our voice to speak up on issues that impact our communities, such as implementing a living wage and standing against discrimination.

A Day in the Life

As Administrative Assistant, you will report to and work closely with the Admin Coordinator and will be responsible for owning all-things admin. In this role, you will get the opportunity to gain experience in various areas of the organization including, but not limited to, the following:

• Supporting union reps with setting up online votes, sending out mass communication through various tools and editing other correspondence using best office administration practices.
• Overseeing member bargaining and contract cycles to ensure their accuracy.
• Supporting members at workplaces by ensuring accuracy of the member database, processing documentation and creating various communications efficiently.
• Facilitating member communications and digital communications.
• Supporting with member organizing.
• Coordinating both general and member correspondence.
• Assisting in the preparation and implementation of meetings.
• Providing support with the coordination and execution of UFCW events.
• Providing reception support and its associated responsibilities as necessary.
• Addressing member grievances.
• Liaising between employers, suppliers, members, and others.
• Ensuring the accuracy of member records and other databases.

What You Bring To The Table

• Excellent verbal and written communication skills.
• Stellar computer literacy skills including proficiency with Microsoft software (including Word, Excel, PowerPoint, Teams and SharePoint), digital communication tools (Zoom, email, etc) and other mainstream programs (like Adobe Pro).
• Exceptional attention to detail – nothing gets past you!
• You’re not afraid to ask questions and don’t shy away from learning – in fact, you embrace it!
• Superior organizational, prioritization, and time-management skills that allow you to work accurately and efficiently when given tight turnaround times.
• Expert ability to adapt as hurdles present themselves and think critically to problem-solve along the way.
• Some post-secondary training in administration or an equivalent with 3-5 years of general administrative and/or clerical and/or event support experience.
• A positive energy with a can-do attitude – you’re always ready to jump in and support where you can!

It’s a Bonus If You…

• Are multilingual and can speak and/or write in more than one language.
• Have experience providing administrative support to executives.

Why UFCW 1518?

UFCW 1518values our team’s meaningful contributions and unmatched expertise that are integral to achieving our ambitious goals. As a joining member of ourteam, you can expect:

• A supportive, collaborative, and fun company culture!
• Experience the invigorating energy of collaborating with colleagues in the office!
• Generous paid-time off including vacation, statutory holidays and accrued personal time-off to prioritize work-life balance.
• Extended health benefits and dental plan to value the wellbeing of you and your family.
• Competitive compensation package.

If this sounds like what you’re looking for in your next opportunity, we want to hear from you! Apply with your resume and cover letter today.

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