Administrative Assistant 03 Jobs

Reporting directly to the Director and Clinical Manager(s) of the Emergency, Medicine and Critical Care Departments, the Program Secretary will provide administrative and secretarial support to an assigned number of Clinical Managers and staff teams in the department of the Emergency, Medicine and Critical Care Program. The Program Secretary will be responsible for organizing the Clinical Manager(s) schedule, files, reviewing budgets, running statistical reports, checking for accuracy, problem solving when issues arise, and deal with human resources matters. The Program Secretary will develop and maintain good working relationships with all members of the department and affiliated clinic/program personnel. Confidentiality is essential to this position.

• Graduate of Community College Business Secretarial Program
• Demonstrates excellence in effective communication (written and verbal), interpersonal and problem-solving skills
• Demonstrates ability to meet project and task deadlines
• Excellent transcription and minute-taking abilities
• Proficient keyboarding skills (60 wpm)
• Demonstrates ability to develop systems that create efficient work flow
• Knowledge and experience with human resources processes related to new hires and staff transfers
• Knowledge of Medical Terminology
• Experience with invoice management
• Demonstrates ability to appreciate confidential nature of position
• Excellent computer skills in a variety of applications including Microsoft Office, Payroll, Peoplesoft, Taleo, Budget Tool, ASMP, and Meditech.
• Minimum 2 years current related experience
• Ability to work on own demonstrating initiative, organization and establishment of priorities

As a condition of employment, you are required to submit proof of full COVID-19 vaccination to Employee Health Services.
Job
Administrative/Service
Primary Location
Ontario-Hamilton
This position will be located at
Juravinski Hospital
Organization
JHCC ED, Med & Critical Care
Status
Temporary
Hours per week
37.5
Number of Openings
1
Union Code
Non Union Employees
Minimum Salary
22.8500
Maximum Salary
29.2900
Post Date
May 30, 2023, 12:00:00 AM
Jun 5, 2023, 11:59:00 PM
Unit Summary
The Emergency, Medicine and Critical Care Program provides a full-range of services, including Acute Medicine, Critical Care and the Emergency Department at the Juravinski Hospital.
Schedule Work Hours
M-F Days
This position is temporary until March 2024.
Guidelines
Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.
To be considered for this opportunity applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website.
Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact Human Resources Operations at 905-521-2100, Ext. 46947 for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.
This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note: the circumstances around an employee's exit will be considered prior to an offer of employment
Proficiency in both Official Languages, French and English, is considered an asset
If this position is temporary, selection for this position will be as per the outlined Collective Agreements:
Article 30 (k), CUPE Collective Agreement
Article 10.7 (d), ONA Collective Agreement
Article 13.01 (b) (ii), OPSEU 273 Collective Agreement
Article 14.04, OPSEU 209 Collective Agreement
Article 2.07 and Article 13, PIPSC RT Collective Agreement