Site Contract Administrator Jobs in West Vancouver, British Columbia

Join the Team as a Nursing Leader / Administrator

Beautiful West Kootenays Region, BC

to be part of this exceptional team!

/ Call-Text: 604.352.8884 / Toll-free: 1800.599.8865

A Leader in Health Care Executive Search

and Staffing Solutions - Since 1998

Experience in an administrative role is an asset.

Experience in logistics is an asset.

Mining industry experience is an asset.

Strong interpersonal and communication skills (written and verbal) with the ability to communicate clearly.

Demonstrated ability to proactively analyze requirements, prioritize and source solutions in an effective and efficient manner.

Position Responsibilities (including but not limited to):

Ability to multi-task and highly organized (time-management, fast paced project environment).

Collaborates with Project Managers, Project Controllers and the Canadian, US and international Supply Chain and Logistics teams.

DEC in Finance or Administration.

5-year experience as a contract administrator in a multi-currency environment.

Strong knowledge of SAP (including SD and PS module) and Excel.

Strong conceptual and analytical skills.

Coordinate calls between candidates and client managers

Manage multiple competing priorities using a highly organized approach and with professionalism

Possess excellent communication skills, both written and verbal

Have working knowledge of Microsoft Office software

Interested in learning new skills and growing career

Prepare and post job descriptions to the Vaco career website

Assists in the management of student accounts on written exams and OSCE delivery software.

Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Financial Reporting and Database Management

Manages the case selection process for the OSCEs with Faculty leads.

Recruits, schedules, and manages written exam staff invigilators and support staff and Physician Examiners (clinical Faculty and community doctors) for OSCEs.

Participates as a member of the Advisory Operation Assessment Group.

Must have 9+ years of contract management experience (those with less experience will be considered at an appropriate hourly rate)

Claims in commercial management an asset

Previous experience managing post award contracts an asset

Find out more at www.matchboxhr.com

Manage contract administration duties for multiple projects in parallel

Experience on site and working with contractors

Ability to manage and deliver multiple projects on time

A hybrid work in the office/work from home model.

Perform regular site inspections and report preparation.

Attend regular site meetings with contractors, other consultants, and clients

Experience providing project management support services.

Experience with public sector records management.

A minimum of 1 year of experience with financial transactions/activities.

A minimum of 1 year experience in contract administration.

Experience with standard computer applications (e.g. MS Word, Excel, Outlook, PowerPoint).

Contract administration experience in a public sector environment.

Superior time management and multitasking skills

Process and manage Purchase Orders, as well as procurement of construction materials

2+ years’ experience working as an administrator or coordinator (construction industry experience is an asset)

Strong knowledge of general office procedures

Solid computer skills on programs such as, Microsoft Word, Excel and Outlook

Excellent verbal and written communication skills and strong interpersonal skills

Clerical experience in a low rise construction management environment involving large construction projects

Excellent record keeping and documentation management skills

Remaining familiar with WHMIS, WSIB and OHSA responsibilities and duties

Minimum of two (2) years of construction experience

Well developed administrative, analytical organizational and oral/written communication skills

Strong interpersonal and customer service skills

Support material management with material receiving entry against POs

Support Project Management/Control team with additional project functions as required

2+ Years of experience in an administrative role with similar responsibilities

Data Entry for Daily Timesheets

Data Entry for Onboarding of new project team member and maintaining employee data records

Ability to handle a large volume of data entry while maintaining data integrity

Knowledge of Manhattan and WMS

Basic computer skills including Microsoft Excel

Excellent counting skills and detail focused

Ability to meet attendance requirements

Flexible and adaptable with schedule which could include nights, working required holidays, weekends with occasional after-hours requirements and overtime

Acknowledges the presence of choice in every moment and takes personal responsibility for their life

Minimum 10+ years of prior contracts management experience in an EPC/EPCM, mining, or heavy industry environment.

Bachelor's degree in Business, Supply Chain, Engineering, Construction Management, Business law or equivalent experience.

Monitor contract compliance, review of schedule adherence, lead all contract change management activities (site instructions, drawing transmittals), claims avoidance.

Solid communication and presentation skills

Knowledge of the Canadian Bidding Law is required.

Investigate and resolve invoicing issues and close-out of subcontracts.

Perform construction management/construction inspection assignments or site visits of on-going microtunneling and tunnel construction work.

Manage tasks with responsibility for technical quality, risk management and client relations during project execution.

Aldea Engineering Services Ltd. (Aldea) provides expertise in design and construction management of tunnels and underground structures.

Assisting the Contract Administrator/Project Manager in preparing Payment Certificates, Contract Change Orders, Change Directives, Meeting Minutes, RFQs, RFI responses as required.

Manage tasks to comply with established scope of work and fee estimates

GTA and North American experience strongly preferred.

Excellent opportunity for a recent graduate looking for HR experience!

Minimum of 1 year experience in an administrative role

Educational background in Human Resources is an asset

2-3 month contract, with possibility for extension

Monday to Friday, 8:30am - 5:00pm with a 1 hour lunch

Support team with special projects

Monitor conformance to quality, performance, specifications, and/or code requirements by performing inspection duties.

Work successfully within a team environment and communicate effectively with the Project Manager and other project team members.

Bachelor's degree in Engineering + at least 4 years of relevant experience

Strong written and verbal communication skills.

Attention to detail is an essential skill.

Experience working around mobile heavy equipment.

·Bachelor’s degree in business or equivalent experience

·Experience in interpreting and administering contractual documents

·Knowledge and understanding of the Great Lakes and St. Lawrence Seaway system is an asset

·Knowledge of the billing process is an asset

·Effective communication (verbal and written) skills

·Exceptional interpersonal and customer service skills

Administer the onboarding experience for all union hires (Personal Support Work and Homemaker)

Partner directly with new hires on completion of their onboarding requirements through Dayforce including email, phone and zoom support as needed

Review and approve onboarding forms including information related to payroll set up, education verification and personal information

Administer pre-employment requirements including criminal record checks and employment verifications

1-2 years of recruitment or human resources administrative experience

Experience working with an ATS, Dayforce preferred

Exceptional organizational and interpersonal skills

Registered Nurse (RN) or Licensed Practical Nurse (LPN) with valid BC license

Passion for senior care and nursing leadership

Nursing Leadership Role in Enchanting West Kootenays

Negotiate commercial items, support change order management and invoicing accuracy in line with agreement requirements

Experience with ERP computer systems such Maximo or JD Edwards) and/or contract management computer systems such as Ivalua.

Strong Microsoft Office skills (in particular, Word and Excel)

Minimum of 10 years of project related experience with focus on construction or fabrication agreements

Good verbal and written communication skills

Provide post-award administration for Agreements.

Exceptional project management and organizational skills to execute time-sensitive deliverables.

3+ years of commercial management experience working with commercial contracts, preferably supporting construction, EPC, or energy organizations.

Ensuring the accurate implementation of cross-functional contractual requirements such as legal, Health Services and Environment (HSE), insurance, credit, tax, and finance.

At least 2 years of experience as a Paralegal.

Being Responsible for supporting commercial and contract-related aspects of assigned projects in Canada, and the USA.

Familiar with Unit Price T&M and Lump Sum contracts.

Experience with or knowledge of the handling, storage and disposal of Hazardous Substance and Dangerous Waste

Landfill experience is an asset

Excellent communication (oral and written) skills

Direct all users to proper dumping areas and record what items are being disposed

Keep all areas of the landfill site clean and well maintained

Keep all buildings clean and well maintained

Collaborate with project managers, architects, designers, and external stakeholders to ensure contract requirements and deliverables are understood and adhered to.

Bachelor's degree in Architecture, Engineering, Construction Management, or a related field.

Proficiency in contract management software and Microsoft Office suite.

Prepare and administer contracts, change orders, and project documentation, ensuring compliance with company policies and legal requirements.

Proactively manage project timelines and milestones, anticipating and addressing any potential delays or issues that may arise.

Minimum of 6-8 years of experience in contract administration within the architecture and design industry.

Performs such other and reasonable duties or responsibilities as may be required to maintain an effectively functioning site office

Strong working abilities with Microsoft Office programs including: Word, Excel, and Outlook

Previous administrative experience within a construction-site environment is preferred

Three (3) years' experience working in an administrative capacity in a manufacturing or industrial environment is preferred

Strong verbal and written communication skills

Administers site operating practices such as record keeping systems and document control

At least three years experience in legal, technology, procurement or contracting (any equivalent combination of education and experience will be considered).

Support managers throughout the project life cycle, from proposal writing to system delivery, including the warranty period.

Review customer requirements, as well as terms and conditions of RFPs and new contracts.

College or university education in legal, business or administrative field.

Ability to meet tight deadlines in a fast-paced environment and manage multiple priorities in parallel.

Excellent writing and verbal communication skills.

Ensure proper update to inventory and asset management system.

At least 3 years of on-site desktop support and customer service support experience.

Must have solid experience with Windows 10 and macOS, especially in an enterprise environment.

Experience with supporting mobile devices (iPhones, Android Smartphones, and tablets) under MDM solution.

Experience supporting cloud-based IT environment (O365, GSuite, Box, SAP, Okta …etc.).

Experience supporting/solve in a SCCM and JAMF environment.

Bachelor’s degree in business, engineering, supply chain management, construction management or related

Strong organization, time management, and attention to detail

At least 1-3 years’ experience in an engineering and/or construction related role required

General knowledge of database utilization

Strong interpersonal, written, and verbal communication skills

Purchase the highest quality materials at the lowest possible cost in correct amounts per specifications and drawings

Provide job cost reporting to Project Managers as required;

Assist Project Manager/Superintendent with crew logistics;

Must have excellent organizational and communication skills.

Excellent analytical and problem-solving skills.

Willing to do occasional travel to remote site with camp stay as required

Must be experienced dealing with confidential information in accordance with privacy legislation.

Maintain internal information management database

Diploma or degree in Business Administration, HR or equivalent combination of education and experience

Experience in dealings with Government Contracts or working knowledge of applicable Crown contract policies & practices would be an asset;

Provide administrative support to Contract Managers

Minimum 2 years' experience in a Customer Service or Administration role, preferably within an SAP environment.

Excellent organizational skills and high attention to detail combined with focus on deadlines and ability to drive things to completion.

Exceptional time management skills with the ability to prioritize and execute tasks quickly.

Support the scheduling and reporting requirements of projects by performing a variety of duties such as:

Three to 5 years experience in a similar role.

Strong written and verbal communication skills.

Proficient knowledge of Microsoft Office.

Outstanding customer service skills are essential.

Bachelor’s degree in supply chain management, construction management, engineering or related; equivalent experience will be considered;

Thorough understanding of procurement and subcontract management is required;

Strong organization, time management, and attention to detail;

Negotiate terms and conditions of relevant agreements, understand prime contract requirements;

Experience in construction environment preferred;

Strong interpersonal, written, and verbal communication skills;