Proposal And Communication Coordinator Jobs

Strong project management and time management skills, with the ability to manage tight deadlines and competing priorities

Assist in the development, maintenance, and coordination of content, tools, and templates to continuously improve proposal management processes

Provide general administrative and proposal process management support to the proposal team as needed

Identify reusable proposal content and materials, contributing to the knowledge database and proposal preparation library

Proficient in Microsoft Word, PowerPoint, and Adobe InDesign. Working knowledge Adobe Creative Suite is an asset

Experience preparing responses to RFP/RFIs, customized pitch books and presentations preferred

Prepare all tender/proposal/prequalification documents based on the project specific requirements.

Opportunities to develop and refine your skills

Benefits plan and RRSP matching for dedicated employees

Coordinate with Construction Manager to ensure all NOP, Locates, Project Binders are created for each Commercial/Municipal project start-up.

Advanced skills with Microsoft Office

Strong verbal and written communication skills

Strong project and time management skills

Excellent writing, editing and proofreading skills (technical/proposal writing would be an asset)

Strong organization skills with great attention to detail

Experience with Adobe Creative Suite (would be an asset)

Develop opportunity-specific content as necessary, including organizational charts and schedules

Maintain and update CRM and content library best practices

Develop and maintain proposal material, including resumes, biographies, technical experience packages, project profiles, and more.

Minimum of five years of relevant experience in engineering or proposal coordination in an engineering firm or similar field.

Experience with Adobe Creative Suite software (InDesign, Photoshop & Illustrator) valued

Maintain proposal content database in SharePoint.

Bachelor’s degree in Engineering is preferred, College or University degree

Proficiency in Microsoft Professional Office software (Excel, Word, PowerPoint) necessary

Manage our social media accounts and websites to keep them up to date, and have them support our broader BD objectives;

Experience as a proposal coordinator/writer, office administrator, or jack-of-all-traits with a desire to grow and take on new challenges

Excellent writing and communication skills, with a knack for translating technical concepts to a non-technical audience.

A bonus – speaking French or having French language skills would be an asset.

Annual salary range for this position is $50,000 - $65,000 depending on experience.

Support development and edits of reports and presentations.

Time management, project management and attention to detail are required to be successful in this role.

Manage an audit program to periodically review the accuracy of information appearing on databases.

Finance or related Business degree and a genuine interest for the investment industry

1+ years of experience in an institutional investment firm, bank or trust company is beneficial.

Strong verbal and written communication skills and ability to articulate yourself clearly and work well with others to resolve complex issues.

Have working knowledge of Microsoft Office applications.

●Exceptional written and verbal communication skills, both with clients and internal staff

●Excellent organizational skills with a strong attention to detail

●Ability to multi-task and problem solve in a high data entry environment

●Proficient knowledge of Microsoft Office including Word, Excel and PowerPoint

●Minimum 2 years’ experience working in a related role or equivalent

●Experience with Design, Furniture and/or engineering businesses is an asset

Conduct research to gather information about clients, competitors and project requirements

Min of 2+ years of experience in a similar role

Construction, Engineering and or Architectural industry experience a must have.

Excellent verbal and written communication skills

Adobe Creative Suite experience a great asset as well as MS Office Suite

Proven experience within proposal coordination

Minimum of 2-3 years of experience in the professional services sector, spanning RFPs, RFQs, EOIs and client presentations.

Exceptional organizational skills, with an ability to excel in a deadline-driven environment, and the ability to juggle competing and changing priorities.

Bachelor’s degree in marketing, communications, business or equivalent experience in a related discipline.

Experience in the architecture and design industries is preferred.

Track opportunities and leads – Identify potential projects through a variety of channels

Demonstrated proficiency in Adobe InDesign and Microsoft Office (Word, Excel, PowerPoint).

Working with the management team to allocate staff resources and balance work loads

Excellent time management and ability to prioritize

Coordinating with the project team to determine priorities, communicate requirements, and conduct quality reviews and submit reports of completed work

Coordinates supply chain requirements with the Operations team to ensure the contract is executed correctly and promptly

Post secondary degree or certificate in Business Administration, Commerce, Finance, or another relevant field

3-5 years of relevant experience performing duties similar to those outlined above

Update the Crisis Communications Manual on a monthly basis, gain approval, and prepare copies for management on a quarterly basis.

Hold a Bachelor's degree in Mass Communications, Risk Management, Public Relations, Journalism, Crisis Management, or a related field.

Assist business lines with their Crisis Communications manuals & training requirements.

Prioritize and manage multiple projects and initiatives within a busy media team.

Have a minimum of 3 years of experience.

Experience in developing crisis communication strategies.

Write various proposal sections, including executive summaries, project descriptions (qualification summaries), matrices and CVs as required.

Strong computer skills: Proficiency in MS Office; Adobe Creative Suite including InDesign and Photoshop, and SharePoint Online is desirable.

Where appropriate, work with the graphic designer to conceptualize and integrate graphics to convey proposed solutions.

Ability to work in a team environment, working towards common goals and objectives.

Flexibility to work overtime to meet proposal deadlines as required.

We value our people and our reputation

Write various proposal sections, including executive summaries, project descriptions (qualification summaries), matrices and CVs as required.

Strong computer skills: Proficiency in MS Office; Adobe Creative Suite including InDesign and Photoshop, and SharePoint Online is desirable.

Where appropriate, work with the graphic designer to conceptualize and integrate graphics to convey proposed solutions.

Ability to work in a team environment, working towards common goals and objectives.

Flexibility to work overtime to meet proposal deadlines as required.

We value our people and our reputation

2+ years of experience in a communications or marketing role or having had similar responsibilities

Knowledge of environmental sustainability practices and standards would be a benefit

Finance support – track accounts receivable, conduct follow-up where required, provide commentary to the Finance team, apply payments and reconcile accounts.

Excellent communication skills (oral and written)

Self-directed, self-starter with the ability to manage time, prioritize and work independently

Strong working knowledge of Microsoft Office applications, particularly excel

Read and distribute Request for Pre-Qualification/Request for Proposal (RFPQ/RFP) information to the pursuit team

Set deadlines for content and manage

3-10 years’ experience in a sales, business development or marketing environment with proposal creation responsibility

Superior written and verbal communication skills

Experience working with the Adobe Creative Cloud Suite (InDesign, Illustrator, Photoshop)

Experience working with Microsoft Office (Outlook, Word, Excel, Teams, etc.)

Strong organizational and project management skills.

Post-secondary education in business/communications or combination of education and experience.

Conduct analysis of the proposal request to understand client requirements.

Understand strategy and content requirements.

Engage subject matter experts to coordinate and collect content relative to proposal requirements.

Identify and track new content for content library, as well as provide support to manage content library.

Identify, measure, and track appropriate brand indices to assess levels of operational management, communication effectiveness, and impact on business strategies.

Review Media Strategy and Management to ensure proactive engagement and evaluate media engagement strategies for announcements and campaigns.

Strong interpersonal skills, demonstrated ability to work in teams and manage teams effectively.

Native English-speaking proficiency with excellent English writing and presentation skills.

Diversified skills in media, media production, branding, and marketing.

Deep knowledge and extensive contacts across international business media (print/online/broadcast) and a strong understanding of social media.

Evaluate, manage, and respond to RFPs, RFQs, and EOIs with a focus on project management and quality assurance.

Assist with managing, monitoring, and maintaining the proposal database, files, and systems through appropriate information management systems (i.e., SharePoint).

Strong writing skills with the ability to edit and proofread documents for grammar, clarity and ensure client requirements are met.

Support clarifications and post-bid submission requirements.

Diploma or Degree in Business, Communications or Marketing, or equivalent experience.

Proficient in Microsoft Office Suite, with strong MS Word and PowerPoint skills.

Advanced knowledge of InDesign (paragraph styles, master pages, pagination, print) as well as experience with Illustrator, Photoshop, Word, Excel, and PowerPoint

Coordinate awards and professional certifications submissions

1-3 years of experience within the AEC industry with exposure to interdisciplinary project teams

Superior writing, editing, and proofreading skills, and familiarity with architecture and design terminology

Creative and impactful graphic design and document layout skills

Strong interpersonal and collaboration skills for coordinating with large, multi-disciplinary project teams

Strong relationship-building and client-management skills.

Proactively engage with clients to understand their evolving staffing requirements and propose appropriate solutions.

Lead the end-to-end RFP process, including analyzing requirements, coordinating internal stakeholders, and preparing high-quality proposals.

Conduct thorough research to understand client needs and tailor proposals to showcase our staffing capabilities effectively.

Proven experience in sales or business development roles within the staffing industry, preferably in the US, Europe, or APAC markets.

Strong understanding of the staffing industry landscape, including knowledge of temporary staffing, permanent placement, and workforce solutions.