Proposal Coordinator Jobs

Where Greatness Grows
The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.
As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.
We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.
Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.
The Proposal Coordinator will work closely with corporate and regional buildings teams on developing and submitting proposals, leading marketing tactics and supporting business development initiatives.
What You will Be Working On

• Set-up and participate in debriefs and document feedback
• Distribute requests for information, internally, as required
• Share lessons learned and best practices.
• Manage technical content
• Copy, collate, bind, distribute, courier, deliver all proposals; and
• Coordinate the proposal preparation and submission:
• Ensure proposal quality and compliance
• Archive information and keep marketing database up to date; and,
• Track proposals – submissions, successes, opportunities for improvement
• Create and distribute the responsibility matrix with the pursuit team
• Read and distribute Request for Pre-Qualification/Request for Proposal (RFPQ/RFP) information to the pursuit team
• Review and editing of proposal material
• Work with external vendors and stakeholders to obtain their input and information
• Set deadlines for content and manage
• Work with proposal lead to draft tailored content
• Incorporate a continuous improvement mindset post submission:
• Strategize on proposal content and work with identified proposal lead
• Centralize and standardize RFP content
• Maintain marketing information files, obtain project information at start of the project and create project folder. Manage and update this information as project progresses and upon completion.
• Arrange for proposal reviews
• Act as the single point of contact for all RFP, RFPQ, Expressions of Interest (EOI), and other such communications
• Create new and update employee resumes and project sheets as needed
• Arrange and record proposal team meetings
• Ensure consistent look and feel for all submittals

What We Are Looking For

• Experience working with Microsoft Office (Outlook, Word, Excel, Teams, etc.)
• Experience working with the Adobe Creative Cloud Suite (InDesign, Illustrator, Photoshop)
• Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment
• Ability to forge, grow and maintain positive relationships
• Sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment
• Superior written and verbal communication skills
• Ability to communicate with team members at all levels of the organization
• Experience working with a CRM tool (Microsoft Dynamics) considered an asset
• 3-10 years’ experience in a sales, business development or marketing environment with proposal creation responsibility
• Ability to work collaboratively with a positive attitude
• Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy and attention to detail
• Ability to work within tight deadlines and prioritization of work to achieve them
• Excellent project coordination skills and understanding of key business processes
• Highly developed interpersonal, communication, and organizational skills
• Undergraduate degree/diploma in marketing/communications, journalism or business-related field
• Previous experience working in a corporate construction, architecture, and/ or engineering environment considered an asset

We Put Safety First
A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.
We Lead With Honesty
We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.
We Are Stronger Together
Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.
We Are Driven To Do Great Work
We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.
We Create Opportunity
Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.