Intermediate Proposal Coordinator Jobs

Strong project management and time management skills, with the ability to manage tight deadlines and competing priorities

Assist in the development, maintenance, and coordination of content, tools, and templates to continuously improve proposal management processes

Provide general administrative and proposal process management support to the proposal team as needed

Identify reusable proposal content and materials, contributing to the knowledge database and proposal preparation library

Proficient in Microsoft Word, PowerPoint, and Adobe InDesign. Working knowledge Adobe Creative Suite is an asset

Experience preparing responses to RFP/RFIs, customized pitch books and presentations preferred

Prepare all tender/proposal/prequalification documents based on the project specific requirements.

Opportunities to develop and refine your skills

Benefits plan and RRSP matching for dedicated employees

Coordinate with Construction Manager to ensure all NOP, Locates, Project Binders are created for each Commercial/Municipal project start-up.

Advanced skills with Microsoft Office

Strong verbal and written communication skills

Engage in problem-solving activities, offering valuable insights and solutions.

Bachelor's degree or equivalent practical experience.

Strong communication skills and the ability to consult broadly with cross-functional teams.

Excellent problem-solving skills and the ability to face uncomfortable situations with confidence.

Compile and analyze data using tools such as Power BI to provide insights for efficient decision-making.

Support the expansion of Project Controls, Document Control, and Estimating teams by assisting in resourcing activities.

Working knowledge of the engineering, procurement, and construction management consulting industry is highly desired.

In partnership with the Pursuit Manager, lead the proposal preparation and submission for small and medium scale pursuits.

Support the Pursuit Manager in coordinating the proposal kick-off meeting as well as scheduling and facilitating ongoing proposal coordination meetings.

Support clarifications and post-bid submission requirements.

Diploma or Degree in Business, Communications, or equivalent experience.

2+ years of proposal development experience, including at least 1 year of experience as a proposal coordinator.

Strong project and time management skills

Excellent writing, editing and proofreading skills (technical/proposal writing would be an asset)

Strong organization skills with great attention to detail

Experience with Adobe Creative Suite (would be an asset)

Develop opportunity-specific content as necessary, including organizational charts and schedules

Maintain and update CRM and content library best practices

Develop and maintain proposal material, including resumes, biographies, technical experience packages, project profiles, and more.

Minimum of five years of relevant experience in engineering or proposal coordination in an engineering firm or similar field.

Experience with Adobe Creative Suite software (InDesign, Photoshop & Illustrator) valued

Maintain proposal content database in SharePoint.

Bachelor’s degree in Engineering is preferred, College or University degree

Proficiency in Microsoft Professional Office software (Excel, Word, PowerPoint) necessary

Manage our social media accounts and websites to keep them up to date, and have them support our broader BD objectives;

Experience as a proposal coordinator/writer, office administrator, or jack-of-all-traits with a desire to grow and take on new challenges

Excellent writing and communication skills, with a knack for translating technical concepts to a non-technical audience.

A bonus – speaking French or having French language skills would be an asset.

Annual salary range for this position is $50,000 - $65,000 depending on experience.

Support development and edits of reports and presentations.

Time management, project management and attention to detail are required to be successful in this role.

Manage an audit program to periodically review the accuracy of information appearing on databases.

Finance or related Business degree and a genuine interest for the investment industry

1+ years of experience in an institutional investment firm, bank or trust company is beneficial.

Strong verbal and written communication skills and ability to articulate yourself clearly and work well with others to resolve complex issues.

Have working knowledge of Microsoft Office applications.

Meticulously review Request for Proposal (“RFP”) documents to clearly understand submission requirements

Coordinate with Project Manager(s) and sub-consultants to gather fee quotations and customize proposal content

Open job numbers, maintain and manage the project and proposal database

Excellent oral and written communication, editing and grammar skills.

Strong interpersonal skills and ability to build positive rapport with individuals at all levels of the organization

Excellent analytical and problem-solving skills

A University Degree/Technology Diploma in Civil Engineering, or a combination of education and industry experience.

With direction from the Project Manager, initiating and maintaining correspondence with Owner, Architect, Engineers, sub-trades and suppliers

Closing tenders in consultation with senior managers

Minimum 2 years or more experience as a Project Coordinator in the construction industry.

Assisting in preparing budgets and construction schedules, setting up project administration files

Gain an understanding of how to select suppliers and sub-trades and obtaining quotations

●Exceptional written and verbal communication skills, both with clients and internal staff

●Excellent organizational skills with a strong attention to detail

●Ability to multi-task and problem solve in a high data entry environment

●Proficient knowledge of Microsoft Office including Word, Excel and PowerPoint

●Minimum 2 years’ experience working in a related role or equivalent

●Experience with Design, Furniture and/or engineering businesses is an asset

Conduct research to gather information about clients, competitors and project requirements

Min of 2+ years of experience in a similar role

Construction, Engineering and or Architectural industry experience a must have.

Excellent verbal and written communication skills

Adobe Creative Suite experience a great asset as well as MS Office Suite

Proven experience within proposal coordination

Minimum of 2-3 years of experience in the professional services sector, spanning RFPs, RFQs, EOIs and client presentations.

Exceptional organizational skills, with an ability to excel in a deadline-driven environment, and the ability to juggle competing and changing priorities.

Bachelor’s degree in marketing, communications, business or equivalent experience in a related discipline.

Experience in the architecture and design industries is preferred.

Track opportunities and leads – Identify potential projects through a variety of channels

Demonstrated proficiency in Adobe InDesign and Microsoft Office (Word, Excel, PowerPoint).

• Strong knowledge of MSOffice, Excel and various project and portfolio management platform(s) required.

• Certifications in technology-related and project management disciplines

• Extensive experience with Jira and Confluence.

• Scheduling future project work and resource-leveling work plans

• Capturing meeting decisions, minutes, and action items

• Validation and reconciliation of invoices, financials, and budgets

Write various proposal sections, including executive summaries, project descriptions (qualification summaries), matrices and CVs as required.

Strong computer skills: Proficiency in MS Office; Adobe Creative Suite including InDesign and Photoshop, and SharePoint Online is desirable.

Where appropriate, work with the graphic designer to conceptualize and integrate graphics to convey proposed solutions.

Ability to work in a team environment, working towards common goals and objectives.

Flexibility to work overtime to meet proposal deadlines as required.

We value our people and our reputation

Write various proposal sections, including executive summaries, project descriptions (qualification summaries), matrices and CVs as required.

Strong computer skills: Proficiency in MS Office; Adobe Creative Suite including InDesign and Photoshop, and SharePoint Online is desirable.

Where appropriate, work with the graphic designer to conceptualize and integrate graphics to convey proposed solutions.

Ability to work in a team environment, working towards common goals and objectives.

Flexibility to work overtime to meet proposal deadlines as required.

We value our people and our reputation

• Leads the technical and creative development, design and production of proposals, qualifications, brochures, and presentations.

• Excellent writing and editing skills.

• Creative and impactful graphic design skills.

• Previous experience within architecture/design, construction and commercial real estate industries is

• Experience with Adobe Photoshop and Illustrator are considered an asset.

• 5-10 years of related professional experience.

Read and distribute Request for Pre-Qualification/Request for Proposal (RFPQ/RFP) information to the pursuit team

Set deadlines for content and manage

3-10 years’ experience in a sales, business development or marketing environment with proposal creation responsibility

Superior written and verbal communication skills

Experience working with the Adobe Creative Cloud Suite (InDesign, Illustrator, Photoshop)

Experience working with Microsoft Office (Outlook, Word, Excel, Teams, etc.)

Strong organizational and project management skills.

Post-secondary education in business/communications or combination of education and experience.

Conduct analysis of the proposal request to understand client requirements.

Understand strategy and content requirements.

Engage subject matter experts to coordinate and collect content relative to proposal requirements.

Identify and track new content for content library, as well as provide support to manage content library.

- Project Management (ideally PMP)

- Excellent working knowledge of the MS Office suite of applications (Excel, Word, PPT)

Intermediate Project Coordinator (Contract Position)

Number of Positions: 1 Duration: 12 months

Must be eligible to work in Canada

-Project Coordination in an enterprise environment