Proposal/Marketing Coordinator Jobs

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

About Us

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technolog, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more. Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Job Summary

An opportunity has arisen for a one-year contract within our Building Science Marketing team. The team is responsible for development and coordination of proposals, marketing materials and other client related activities.

General Duties

• Compile and format reports/specifications, preparation of CCDC documents, spreadsheets, letters and memos
• Download/retrieve necessary RFP forms, attachments, addendums
• Execute project contracts and start-up documents (ie. insurance, WSIB, etc.)
• Meticulously review Request for Proposal (“RFP”) documents to clearly understand submission requirements
• Assist with the planning and organization of company client events and client holiday gifts
• Open job numbers, maintain and manage the project and proposal database
• Assist with the production of marketing materials including credentials packages, brochures/flyers, company newsletter
• Develop strategies to present required information in a logical and creative manner
• Assemble proposal packages and ensure that deliveries/couriering are arranged to meet the specified closing date
• RFP Process - handles the proposal development process from start to submission, which includes:
• Regularly update project sheets, resumes for marketing and proposal use
• Coordinate with Project Manager(s) and sub-consultants to gather fee quotations and customize proposal content

Skills

• Excellent analytical and problem-solving skills
• Ability to prioritize, work independently, multi-task and handle pressure and multiple deadlines
• Strong interpersonal skills and ability to build positive rapport with individuals at all levels of the organization
• Ability to deliver high quality, accurate work with excellent attention to detail
• Excellent oral and written communication, editing and grammar skills.

Qualifications

• Working knowledge of Adobe InDesign is considered an asset
• Diploma or Undergraduate Degree in English, Marketing, Communications, Business, or another related field
• Industry or within a proposal setting
• 3+ years’ experience in a Consulting firm (Engineering, Architectural, Construction) or equivalent
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook, Project and Publisher)

Location: Onsite to hybrid

Travel: None

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.