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Intermediate Executive Assistant Jobs in Vancouver, British Columbia

Electrical & Executive Assistant Jobs
By ACEL POWER At Vancouver, British Columbia, Canada
Strong time management and multitasking abilities
Bachelor's degree in Electrical Engineering or a related field, or equivalent practical experience
Experience as an electrical designer or a similar role in an engineering environment
Excellent communication and organizational skills with fluency in English
Experience working in an administrative or executive support role in a professional environment
Excellent problem solving and analytical skills
Executive Assistant - Frostbite
By Frostbite At Vancouver, British Columbia, Canada
You will working with internal partner teams to build contracts and work orders through the Salesforce management tool
You bring 3-5+ years administration experience supporting senior level executives
You have experience prioritizing workflow and balancing changing priorities
You will join a supportive administration team that encourages knowledge sharing and growth
You will ensure the Leadership team is aligned and informed of upcoming important l meetings, events, and travel
You go beyond the established framework; look for new ideas and creative solutions to overcome challenges
Executive Assistant Jobs
By TalentBurst, an Inc 5000 company At Vancouver, British Columbia, Canada
Knowledge of principles and practices of the office organization, planning, records management and general administration
Manage document flow, including creating and maintaining files (electronic)
3-5 years' experience as an Executive Assistant or similar
Strong computer skills (Google Suite, Microsoft Word, Excel, Outlook and
PowerPoint)  Exceptional organizational and interpersonal skills
Excellent communication skills – written and oral (must have a professional and courteous demeanor)
Executive Assistant Jobs
By SoluZone Consulting Inc. At British Columbia, Canada
Bachelor's degree in Business Administration, Management, or a related field (or equivalent experience).
Outstanding organizational and time management abilities, with a keen eye for detail.
Strong proficiency in office productivity tools, including Microsoft Office (Word, Excel, PowerPoint) and calendar management software.
Manage and prioritize multiple tasks and deadlines effectively, demonstrating flexibility and adaptability in a fast-paced environment.
Proven experience as an Executive Assistant or similar role, preferably within the software development industry.
Excellent written and verbal communication skills, with the ability to effectively interact with individuals at all levels of the organization.
Executive Assistant Jobs
By Pushor Mitchell LLP At Kelowna, British Columbia, Canada
Service oriented, and skilled in communicating with employees and management.
Excellent time management, highly organized.
oProvide administrative support to the COO & HRD including: Meeting scheduling & preparation, calendar management, document coordination.
oMaintain work schedules and calendars of executive management, particularly the COO & partners.
Strong working knowledge of all MS Office Suite
Ability to manage multiple priorities across various stakeholders.
Executive Assistant Jobs
By Steel River Group At Sparwood, British Columbia, Canada
Creative problem solving and practical time management skills.
Minimum of three years of experience supporting a CEO or Executive
Excellent communication and organizational skills with the ability to multitask.
Bachelor's degree in business is preferred.
Executive Assistant Jobs
By Great Pacific Media At Burnaby, British Columbia, Canada
Strong organization skills, time management skills and an ability to work in a fast paced environment
Performing general administrative duties such as file management, preparing reports and other data, etc.
1-2 year's experience working as an Executive Assistant is preferred
Strong people and interpersonal skills
Excellent verbal and written communication skills
Coordinating and booking meetings with key stakeholders, buyers, talent, etc.
Executive Assistant Jobs
By Richmond Steel Recycling At Richmond, British Columbia, Canada
Amazing organizational and time management abilities
Assist in project management and team’s weekly, monthly and quarterly deliverables in alignment with the business strategy
Post-secondary degree or diploma in business administration or other relevant discipline or an acceptable combination of education and experience
Three to five years of direct work experience as an executive assistant to a busy leader
Exceptional verbal and written communication and presentation skills
Technical skills (review of legal documents, contracts etc.)
Executive Assistant Jobs
By FaithTech At Kitchener, Ontario, Canada
Manage two extremely active calendars with extensive rescheduling requirements
Email Management for both executives
Jesus-centered. Life is all about the name and fame of Jesus Christ.
Humble. We all want to be humble, but you’ve actually had people mention this about you.
Continuous Learner. Every great leader is a learner. You spend a good deal of your spare time reading/listening/studying.
Clear Communicator. You’ve shared a vision and people not only heard but got on board.
Executive Assistant Jobs
By Sunrise Farms At Surrey, British Columbia, Canada
Strong organizational and time management skills. skills
Document management: conduct research; prepare correspondence, expense, and statistical reporting; create reports and presentations
Research and organize data to represent senior management, which may include directors, executives, and committees
Effective with time management and able to quickly shift tasks and priorities as needed
Manage complex and constantly changing calendars, schedule and recording meetings, and appointments.
High school diploma or general education degree (GED) required; associate degree in business administration is preferred
Executive Assistant - Cto
By Elastify At Greater Toronto Area, Canada
Handle administrative tasks such as billing/invoicing, travel arrangements, event planning, vendor management, presentation development, and spreadsheet management.
Act as a 'Citizen Developer' on tools such as Slack, by leveraging their capabilities to enhance team communication and collaboration.
Drive internal communication within the Technology team, taking detailed meeting notes and disseminating key information to the team.
Maintain and update the Technology team's Confluence page, ensuring all team resources and documents are up-to-date and easily accessible.
Assist with the department's budget, tracking all expenditures and managing requests for funds.
Automate routine tasks wherever possible to improve team efficiency.
Executive Assistant Jobs
By SoluZone Consulting Inc. At South Surrey, British Columbia, Canada
Bachelor's degree in Business Administration, Management, or a related field (or equivalent experience).
Outstanding organizational and time management abilities, with a keen eye for detail.
Strong proficiency in office productivity tools, including Microsoft Office (Word, Excel, PowerPoint) and calendar management software.
Manage and prioritize multiple tasks and deadlines effectively, demonstrating flexibility and adaptability in a fast-paced environment.
Proven experience as an Executive Assistant or similar role, preferably within the software development industry.
Excellent written and verbal communication skills, with the ability to effectively interact with individuals at all levels of the organization.
Executive Assistant (Star Ring)
By BCJobs At Richmond, British Columbia, Canada
Manage CEO schedule, remind important tasks and deadlines
At least 1 year experience as an Executive Assistant or similar role,
Superior organizational skills and the ability to prioritize and balance multiple tasks in a fast-moving environment.
Experience in managing a complex, fluid schedule
Providing business support analysis and coordination activities as required while ensuring adherence to policies and procedures
Draft, review and send communications on behalf of CEO, prioritize emails and respond when necessary
Executive Assistant - Burnaby
By Ausenco At Burnaby, British Columbia, Canada
Coordinating internal and external meetings and ownership of meeting management including logistics, taking meeting minutes, capturing action items, and preparing reports.
Professional demeanor and ability to interact with clients, staff and management and embrace a collaborative and inclusive culture.
7+ years of administrative experience in a professional work environment supporting senior leaders.
Adaptable and proactive when faced with change and ambiguity and the ability to manage competing priorities under minimal direction or supervision.
Experience working in a professional services or consulting firm is a strong asset.
Previous experience in a communications or journalism role is a strong asset.
Executive Assistant Jobs
By City of Victoria BC At Victoria, British Columbia, Canada
Prepares written material such as speeches, briefing notes, reports, memos and other correspondence for the City Manager.
Up to 2 years of progressively responsible secretarial experience in an executive office environment.
Grade 12, Certificate in Office Administration.
Closing date July 11, 2023
Executive Assistant (Regular Full Time)
Work schedule Monday to Friday (35 hour work week)
Executive Assistant Jobs
By Crawley MacKewn Brush LLP At Greater Toronto Area, Canada
Excellent organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines.
Assist in coordinating the workflow for support services, such as document production, file management, copying/scanning, and administrative tasks.
Manage and maintain the calendars of the Managing Partner and the most senior partner, scheduling meetings, appointments, and events.
Prioritize and manage conflicting demands, ensuring that the partners' schedules are optimized.
Arrange for files to be opened and closed, supervise general filing requirements and record keeping
Adhere to ethical standards and confidentiality requirements in all aspects of the role.
Executive Assistant Jobs
By ClickJobs.io At Delta, British Columbia, Canada

Are you an outstanding Executive Assistant? Adecco is currently hiring for a temporary, full-time Executive Assistant in Langley, BC, to work at a great, well-established organization that provides ...

Executive Assistant Jobs
By New View Society At Port Coquitlam, British Columbia, Canada
Skilled in time management and the ability to multi-task and prioritize work.
HR Support: Supports Human Resources functions such as recruiting, policies, performance management, employee engagement, workplace investigations etc., as required.
Extended health benefits, EFAP, and matched RRSP.
Prior experience compiling financial and other reporting at the Board level.
Attention to detail and problem solving skills.
Have excellent interpersonal and team skills
Executive Assistant Jobs
By Adecco At White Rock, British Columbia, Canada
Create an action list for management staff and board members from board meetings
Training in administration, word processing and time management is preferable
Advanced computer skills and proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, and experience using databases and conducting online research
Free access to our Aspire Academy for continuing professional education
Medical and dental benefits once qualified
Free training programs Duties and Responsibilities:
Executive Assistant Jobs
By Adecco At Walnut Grove, British Columbia, Canada
Create an action list for management staff and board members from board meetings
Training in administration, word processing and time management is preferable
Advanced computer skills and proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, and experience using databases and conducting online research
Free access to our Aspire Academy for continuing professional education
Medical and dental benefits once qualified
Free training programs Duties and Responsibilities:

Are you looking for an exciting opportunity to use your administrative skills in a fast-paced environment? We are looking for an Intermediate Executive Assistant to join our team and provide support to our executive team. You will be responsible for managing calendars, scheduling meetings, and providing administrative support. If you are an organized, detail-oriented individual with excellent communication skills, this could be the perfect job for you!

An Intermediate Executive Assistant is a professional who provides administrative support to executives and other high-level personnel. They are responsible for managing calendars, scheduling meetings, preparing reports, and other duties as assigned. To become an Intermediate Executive Assistant, you will need to have strong organizational and communication skills, as well as a good understanding of office software and technology.

Intermediate Executive Assistant Skills:

• Excellent organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite and other office software
• Ability to multitask and prioritize tasks
• Ability to work independently and as part of a team
• Ability to handle confidential information
• Knowledge of office procedures and protocols

What is Intermediate Executive Assistant Knowledge?

• Knowledge of office management principles and practices
• Knowledge of administrative and clerical procedures
• Knowledge of customer service principles and practices
• Knowledge of business and management principles
• Knowledge of financial and accounting principles

What is Intermediate Executive Assistant Responsibilities?

• Manage calendars, schedule meetings, and coordinate travel arrangements
• Prepare reports, memos, letters, and other documents
• Answer phone calls and respond to emails
• Greet visitors and direct them to the appropriate personnel
• Maintain filing systems and databases
• Perform general office duties such as ordering supplies and managing equipment
• Assist with special projects as needed

What is Intermediate Executive Assistant Experience?

• Previous experience as an administrative assistant or executive assistant
• Experience with office software and technology
• Experience with customer service
• Experience with financial and accounting principles

What is Intermediate Executive Assistant Qualifications?

• Bachelor’s degree in business, finance, or a related field
• Professional certification in office management or executive assistance
• Ability to work independently and as part of a team
• Ability to handle confidential information

Intermediate Executive Assistant Education:

• Bachelor’s degree in business, finance, or a related field
• Professional certification in office management or executive assistance

Tools to Help Intermediate Executive Assistants Work Better:

• Calendar and scheduling software
• Project management software
• Document management software
• Customer relationship management software
• Time tracking software

Good Tips to Help Intermediate Executive Assistants Do More Effectively:

• Stay organized and prioritize tasks
• Communicate effectively with colleagues and clients
• Use technology to streamline processes
• Take initiative and be proactive
• Take notes and document conversations
• Ask questions and seek feedback

Common Intermediate Executive Assistant Interview Questions:

• What experience do you have in an administrative role?
• What office software are you proficient in?
• How do you handle confidential information?
• What do you think are the most important qualities of an executive assistant?
• How do you handle multiple tasks and prioritize them?