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Executive Office Assistant Jobs in Kelowna, British Columbia

Executive & Office Administrative Assistant
By Lassonde At Kelowna, British Columbia, Canada
Bachelor’s Degree or Diploma in Business Administration and/or relevant business experience.
5-7 years of general office experience (Executive support preferred);
2-3 years Human Resources experience would be considered (an asset).
Excellent communication and organizational skills with ability to prioritize multiple projects;
Employer paid Extended Health & Dental premiums.
Discounts at SunRype Warehouse store.
Executive Assistant And Office Manager
By ToursByLocals At Vancouver, British Columbia, Canada
Have 3+ years of experience in providing comprehensive administrative and office management support to executives
Have previous experience with travel booking and management
Are experienced in planning and coordinating company events, meetings or conferences
Can manage your time well, understand how to prioritize your tasks and can adapt to changing priorities
Have worked in a dotted line reporting structure in the past and have experience managing multiple priorities
Executive Assistant and Office Manager
Office Administrator/Executive Assistant
By MITCHELL At Burnaby, British Columbia, Canada
Skillfully manage calendars, meticulously organize schedules, and coordinate appointments, optimizing their productivity and efficiency.
Take ownership of company mail management, ensuring timely and accurate distribution, organization, and tracking of incoming and outgoing correspondence.
Familiarity with Outlook Calendar management is a plus.
Provide exceptional and professional communication with visitors, team members, and suppliers, ensuring a positive and welcoming experience for all.
Bachelor’s Degree or Diploma in Business Administration and/or relevant business experience.
2-3 years of office admin experience (Executive support preferred).
Executive Office Manager Jobs
By Antenna Management Corp. At Nanaimo, British Columbia, Canada
A minimum of 5 years of experience in office management or a related field.
Experience using ZOHO CRM for customer relationship management and sales tracking.
Assist with the negotiation and management of commercial leases and contracts.
Demonstrate a high level of focus and organization, particularly when managing remote work responsibilities.
Familiarity with Quickbooks for financial management and record-keeping.
Exceptional phone skills to manage client inquiries and maintain positive relationships.
Office Executive Assistant Jobs
By Conuma Resources At Vancouver, British Columbia, Canada
Manage the ordering of office equipment and supply inventory including business cards, office equipment, supplies, and stationery
Manage facility needs and the maintenance of common areas
A minimum of two years' experience in an administrative position
Excellent interpersonal as well as verbal and written communication skills
A minimum of two years’ experience in an Administrative position.
Liaise with the Tumbler Ridge office staff to coordinate certain activities
Executive Assistant/Office Management And Hr Officer
By Multiverse Computing At Greater Toronto Area, Canada
● Education: Business Administration, Human Resources Management or equivalent
● 1+ years of experience in Office management, executive assistant or worked on similar HR
2+ years of Office management and HR experience
As a Executive Assistant, office management and HR officer you will you will
● Calendar Management and operational support to CTO
● Excellent communication and organisational skills, ability to work independently, and with
Executive Assistant/Office Manager
By Myriad Information Technology Solutions Inc. - Myriad Technologies At Chilliwack, British Columbia, Canada
Excellent planning and time management skills.
Excellent organizational and interpersonal skills, including relationship and networking skills.
Strong and effective communication and presentation skills, both oral and written.
Strong written and verbal communication skills, as well as strong interpersonal skills. Proficiency in English is mandatory.
Attention to detail, self-directed, strong tech and social media skills, discretion, customer-centric.
Computer-related education/courses (Nice to have).
Executive Assistant & Office Manager
By Intelligent City At Vancouver, British Columbia, Canada
Assist with email management, filtering messages, prioritizing tasks, and drafting responses on behalf of the CEO
Collaborate with building management and external vendors to address facilities-related issues
Complete other duties as we may request which are consistent with your abilities and responsibilities
Experience in planning and coordinating company events, meetings, or conferences.
Previous experience in making travel arrangements
Manage office supplies, equipment, and inventory, placing orders and coordinating maintenance and repairs as necessary
Administrative Assistant, Executive Office And Board Liaison
By Island Health - Vancouver Island Health Authority At Victoria, British Columbia, Canada
Excellent knowledge of proper form of business letters and business English.
Excellent organizational skills, the ability to prioritize workload and take initiative to ensure the needs of the Executive Office are met.
Excellent oral and written communication skills, tact and ability to deal with difficult clients
Proven ability to work in a dynamic environment with a variety of disciplines to maintain and foster good working relationships.
Aptitude to be proactive requiring minimum direction
Proficiency in word processing, electronic mail, spreadsheets and correspondence tracking systems, CLIFF preferred.
Executive Assistant / Office Manager
By Miles HR At North Vancouver, British Columbia, Canada
Experience with Adobe Acrobat Pro and advanced knowledge of Office 366 and One Drive file management.
Minimum 5 years’ experience in office management and executive assistant role.
Manage office including coordinating office services and supplies, equipment and IT maintenance and office property management.
Provide accounting assistance to Accounting Manager including petty cash reconciliation, invoice approvals and data entry.
Office Manager key responsibilities but not limited to:
Manage general administrative duties including organizing mail and couriers, answering telephones, document preparation, paper and electronic filing.
Executive Assistant & Office Administrator
By Western Coast Enterprise Ltd. At Richmond, British Columbia, Canada
Handling correspondence directed to managers
3-5 years of experience in a similar role preferred
Well-developed organisational skills and attention to detail
Great verbal and written communication skills in both English and Mandarin
Acting as the point of contact between the executives and internal or external colleagues
Organising meetings and booking meeting rooms
Executive Office Assistant / Entry Level (Remote)
By Tech Foorti At Vancouver, British Columbia, Canada
Strong organizational and time management abilities.
Supportive management team committed to your success and development.
Manage executive calendars, schedule appointments, and coordinate meetings.
Coordinate travel arrangements and manage logistics for business trips.
Post-secondary education in business administration or a related field.
Excellent written and verbal communication skills.
Executive Office Assistant And Hr Co-Ordinator
By Atimi Software At Vancouver, British Columbia, Canada
Excellent organization and time management skills
Excellent social and coordination skills
Excellent communication and leadership skills
Basic knowledge of Microsoft Suite - word, .pdf, email, excel, etc.
Experience working in an office or service environment
Must be vaccinated as this person will be required to work daily in the Vancouver office
Executive Office Assistant / Full Time (Remote)
By WORKOO.NET At Kitchener, Ontario, Canada
Familiarity with project management tools is a plus
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Experience working in a fast-paced office environment
Strong problem-solving skills and ability to take initiative
Comprehensive benefits package, including medical, dental, and vision coverage
Executive Assistant And Office Manager
By Luann Bagg Staffing Inc. At Toronto, Ontario, Canada
Executive Assistant to the Persident and CEO and Office Manager
• Work closely with executives to proactively manage schedule and competing priorities.
• 5+ years of experience in a fast-paced, professional environment.
• Exceptional written and verbal communication skills.
• Provide direct administrative support to the senior leadership of the company.
• Plan internal and external events.
Office Manager/Executive Assistant
By MPR Advisors Inc. | Planning & Appraisal At Toronto, Ontario, Canada
·Proven experience in office management and/or executive assistant roles.
·Bachelor's degree or relevant certifications (e.g., office management, administrative assistance) is a plus.
·Strong organizational and multitasking skills, with impeccable attention to detail.
·Excellent written and verbal communication skills.
Real Estate Research (Role Development Opportunity):
·Proficiency in MS Office Suite (Word, Excel, PowerPoint).
Junior Office Executive Assistant - Full Time (Remote)
By TMK Staffing & Recruiting At Canada

About The Job We are looking for an entry-level, remote Office Executive Assistant to join our dynamic team based in Canada. The Office Executive Assistant will play a critical role in supporting ...

Office Executive Assistant / Full Time (Remote)
By Preferred Staffing & Recruiting At Canada

About The Job We are looking for an entry-level, remote Office Executive Assistant to join our dynamic team based in Canada. The Office Executive Assistant will play a critical role in supporting ...

Executive Assistant/Office Manager
By NRI Industrials Sales At Canada
Significant experience with office management, various HR functions, and daily operations.
Specific Knowledge, Skills or Abilities Required:
Executive Assistant/Office Manager with HR experience
Previous experience working with senior managers a plus.
Salary: $60,000-$70,000 dependent on education and experience
Manage company-wide travel logistics, including booking flights, hotels, transportation, and visas.
Office Coordinator & Executive Assistant
By AnswersNowH.LLC At Canada
Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
Plan, coordinate and manage domestic and international travel.
Remote, Anywhere in the US
Improves client outcomes: 97% of parents report dramatic improvements in their loved ones socially significant behaviors
Assist with coordination of all Executive Leadership Team meetings, Company Updates and other enterprise meetings.
Plan and coordinate internal and external company events and and assisting with accounts payable and accounts receivable processes.
Executive Assistant And Office Administrator
By Big Brothers Big Sisters of Calgary & Area At Calgary, Alberta, Canada
Assist in budget planning for office management, CEO Office and Board of Directors
Post-secondary education in business, administration, social science or a related field. Relevant or equivalent job related experience will be considered;
Ability to manage a variety of technical and confidential responsibilities involving a high degree of initiative and independence;
Manage the annual Board and Committee calendar including resolving conflicts as necessary
Coordinate all details and follow up requirements related to the Annual General Meeting of the members
7-10 years of experience in a senior administrative support role;
Office Executive Assistant - Full Time (Remote)
By Warren Averett Staffing & Recruiting At Canada

About The Job We are looking for an entry-level, remote Office Executive Assistant to join our dynamic team based in Canada. The Office Executive Assistant will play a critical role in supporting ...

Executive Assistant/ Office Administrator
By Thornhill Medical At North York, Ontario, Canada
Strong time management and organizational skills.
Strong computer skills and proficient knowledge of Microsoft Suite (Word, Excel, PowerPoint, SharePoint, Outlook).
Post-secondary education in administration or related field.
3-5 years of administrative experience in a similar role.
Experience supporting C-Suite level positions in a fast-paced environment.
Healthcare related industry experience is an asset.
Executive Assistant, Office Of The Ceo
By HOOPP (Healthcare of Ontario Pension Plan) At Toronto, Ontario, Canada
Experience with events management and corporate fundraising.
Demonstrated experience in project management, multi-tasking, and coordination.
Strong organizational, time-management and analytical skills
Understanding of fiduciary responsibility and budgetary management experience
Calendar management to ensure smooth day-to-day operations.
Timely document and corporate records management
Executive Assistant, Office Of The Cco
By Royal Canadian Mint At Ottawa, Ontario, Canada
Well organized and excellent time and priority management skills.
College diploma or certificate in related area or a combination of education and relevant work experience will be considered.
Manage the electronic filing system of the CCO team.
Minimum of 5 years of related business experience.
In depth knowledge of administrative and business processes essential to maintaining competitive advantage.
Knowledge of a variety of automated systems and software such as MS Office.
Executive Office Support Jobs
By Madison Group of Companies At Markham, Ontario, Canada
Experience in a fast-paced office/administrative role is preferred.
Proficient in computer skills, especially MS Office (Word, Excel, and PowerPoint)
Prepare and distribute meeting materials – agendas, meeting minutes
Oversee incoming and outgoing communications - phone calls, internal correspondence, emails
Control flow of documents – delegation, review, approval, execution (invoices, cheques, legal documents
Arrange business travels – book flights and accommodation
Executive Office Manager Jobs
By Adecco At North York, Ontario, Canada
Mandatory event planning and project management experience.
• Excellent personal organization, planning and project management skills.
• Knowledge of continuing professional education marketplace and trends
• Knowledge of employment legislation
• Superior discretion, judgment, tact, diplomacy, creativity and initiative. Strong interpersonal skills.
• Works within a typical office environment (actual and/or virtual).
Manager Executive Office Jobs
By Community Living Toronto At Toronto, Ontario, Canada
Knowledge of the non-profit/charitable sector, specifically the Developmental Services sector, is an asset.
Prepares and distributes all Executive, Board of Directors, Annual General Meetings, and DS sector meeting minutes.
Produces or processes correspondence covering a broad array of routine and confidential subject matter.
Reviews and reconciles expenses for the CEO/CEO’s office, including parking and travel.
Ensures all expenditures are coded correctly and obtains approval from Board Chair before submitting to accounting for reimbursement.
Handles specialized furniture/equipment proposal requests.
Office Coordinator & Executive Assistant
By Boxhub At Toronto, Ontario, Canada
Providing a top-tier guest experience for our investors, interviewees and other guests who need welcoming, covering reception when needed.
Booking travel for team members across the business, providing them with an easy travel experience.
You value employee experience and have created an office environment that employees love to come into.
Highly competitive salary depending on experience and commission
Flexible working hours in a hybrid environment - we work remotely 2 days a week
Managing the CEO's calendar and schedule and conducting daily huddles to optimize scheduling and understanding priorities.
Executive Assistant Office Manager
By MillerNet HR & Business Solutions Inc. At Calgary, Alberta, Canada
4+ years working experience in Administration, Executive Assistant and Project Management.
The aptitude to prioritize tasks and have the necessary time management skills to keep the busy office functioning efficiently
Calendar Management – you live by your calendar, never miss deadlines or appointments without notice well in -advance.
Honed MS Office skills, spreadsheets, create documents, manage calendars etc.
Business Or Administrative Education Degree.
The ability to manage and prioritize various tasks throughout the day on a daily basis
Executive Assistant - Office Coordinator
By Supreme Restoration Services Inc At Windsor, Ontario, Canada
High level, (advanced), skills in MS Excel
HR and H&S experience will be beneficial
A positive, forward thinking mindset and attitude
The ability to identify problems and provide solutions
Proven track record of exceptional customer service
Communicate effectively both written and orally
Executive Assistant For The President's Office
By Salus University At Chiasson Office, New Brunswick, Canada
Education, Experience, Skills And Other Requirements
Experience in an institution of higher education or health professional institution.
Maintains calendars and schedules; rearranges appointments as necessary; arranges committee and staff meetings and provides notifications as needed.
Interacts with the Board of Trustees (meetings, document preparation)
Coordinates travel arrangements and prepares/submits expense reports/reimbursements.
Participates with the President and other senior officers in institutional planning, policy development and problem resolution.
Executive Assistant/Office Administrator
By Global Talent Accelerator At Calgary, Alberta, Canada
● Calendar and schedule management for VP Ops as needed
● Excellent communications skills including concise and precise use of English. French bilingualism desired
● Post secondary education required
● Expense reporting: Handle expense reports for CEO
Office Administrator/EA to VP Ops
● Expense reporting: Handle expense reports for VP Ops

Are you looking for an exciting opportunity to join a fast-paced and dynamic team? We are seeking an experienced Executive Office Assistant to provide administrative support to our executive team. You will be responsible for managing calendars, coordinating meetings, and providing general office support. If you have excellent organizational and communication skills, we want to hear from you!

Overview:

An Executive Office Assistant provides administrative support to executive-level staff in an organization. They are responsible for managing calendars, scheduling meetings, preparing reports, and providing general administrative support. They may also be responsible for handling confidential information and providing customer service.

Detailed Job Description:

The Executive Office Assistant is responsible for providing administrative support to executive-level staff. This includes managing calendars, scheduling meetings, preparing reports, and providing general administrative support. The Executive Office Assistant may also be responsible for handling confidential information, providing customer service, and other duties as assigned.

What is Executive Office Assistant Job Skills Required?

• Excellent organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite
• Ability to multitask and prioritize tasks
• Ability to work independently and as part of a team
• Ability to handle confidential information
• Ability to work under pressure

What is Executive Office Assistant Job Qualifications?

• High school diploma or equivalent
• Previous experience in an administrative role
• Knowledge of office procedures and protocols
• Knowledge of customer service principles
• Ability to type at least 40 words per minute

What is Executive Office Assistant Job Knowledge?

• Knowledge of office procedures and protocols
• Knowledge of customer service principles
• Knowledge of Microsoft Office Suite
• Knowledge of filing systems

What is Executive Office Assistant Job Experience?

• Previous experience in an administrative role
• Previous experience in customer service

What is Executive Office Assistant Job Responsibilities?

• Manage calendars and schedule meetings
• Prepare reports and presentations
• Provide general administrative support
• Handle confidential information
• Provide customer service
• Other duties as assigned