Corporate Executive Administrative Assistant Jobs in Sudbury Avenue, City of Ottawa, Ontario

·Exceptional organizational and time-management skills.

·Bachelor's degree in business administration, finance, or a related field preferred.

·Proven experience as an executive administrative assistant, with at least 3 years of relevant experience.

·Strong computer skills, including proficiency in Microsoft Office and accounting software (e.g., QuickBooks).

·Excellent verbal and written communication skills.

·Strong interpersonal skills and a professional demeanor.

An equivalent combination of education and experience may be considered.

Excellent business writing skills in English

Experience working with diverse populations

One to two years of administrative experience, preferably in a health or community setting

Experience with Electronic Health Record (EHR) software

Strong interpersonal, communication, organizational and problem-solving skills and a commitment to non-judgmental service delivery

Strong organizational skills and demonstrated ability to manage multiple stakeholders’ requests

The Consultant should have the following qualifications and skills:

A minimum of two (2) years of relevant work experience with administrative support

Demonstrated knowledge of Microsoft SharePoint

Additional Qualifications The following will also be considered:

Post-Secondary certificate in business administration or a related field

Effective time management, organizational and multi-tasking skills

Coordinating departmental policy updates, ensuring such items are communicated, as appropriate, to management, staff and other Regional departments

Communicates with Councillors and Senior Management on various issues including confidential client issues

Post-secondary education and/or courses relevant to administration, or a c ombination of education and experience may be considered

If this opportunity matches your qualifications and experience, please apply on-line.

A minimum of (5) five years of experience in an expeditious and multi-tasking support or administrative role

Assist the Executive Director with event coordination, meeting planning, calendar management and expense coordination.

Contract and service agreement management - coordinate with staff to ensure all the contracts are updated and saved on the server.

Update member logos and coordinate with other managers to ensure logos are accurate

Manage inbound and outbound customer service requests received through the Container Program and Obsolete Collection phone line.

Assist with filing systems and data entry as required.

Minimum of 5 years relevant experience supporting senior team, with experience in a professional office environment

Manage multiple deadlines and work well under tight timelines or changes in priorities.

3-5 years of prior experience as an Executive Assistant.

3-5 years of experience with corporate governance.

Prior experience within a First Nations or Indigenous organization.

Prior experience supporting a CEO and Board of Directors.

Strong communication and interpersonal skills.

Excellent time management skills and ability to multitask and prioritize work.

Post-secondary degree, diploma, or recognized certificate in office management or an administrative discipline, or equivalent on-the-job experience.

Knowledge of office administration responsibilities, systems, and procedures.

High attention to detail and organization with strong administrative, follow-up, and reporting skills.

Excellent written and verbal communication skills.

Previous experience in Board governance procedures and minute taking, ideally in a not-for-profit setting an asset.

·Assist the Executive Director with event coordination, meeting planning, calendar management and expense coordination.

·Update member logos and coordinate with other managers to ensure logos are accurate

·Manage inbound and outbound customer service requests received through the Container Program and Obsolete Collection phone line.

·Assist with filing systems and data entry as required.

·Minimum of 5 years relevant experience supporting senior team, with experience in a professional office environment

·Strong oral and written communication skills

·Assist the Executive Director with event coordination, meeting planning, calendar management and expense coordination.

·Update member logos and coordinate with other managers to ensure logos are accurate

·Manage inbound and outbound customer service requests received through the Container Program and Obsolete Collection phone line.

·Assist with filing systems and data entry as required.

·Minimum of 5 years relevant experience supporting senior team, with experience in a professional office environment

·Strong oral and written communication skills

Bachelor's degree or equivalent experience

Strong written and verbal communication skills

Answer and direct all incoming phone calls

Establish communications between customers and executives

Ability to work in high intensity, fast-paced environment

Post-secondary education and Office Administration experience is an assets.

Manage all client's files with respect to financial security.

Update CRM database & manage mass marketing projects.

Track and monitor reporting and other deadlines required to meet the reporting requirement.

2-3 years of professional office administrative experience.

Excellent written and verbal communication skills

Exceptional organizational and time management abilities

Assist and support the management team in day-to-day operations, ensuring smooth workflow and efficient coordination

Conduct research, compile data, and prepare reports to assist management in making informed decisions

Starting at $18/hour, pay increase and health and dental benefits offered after 3-months

Manage calendars and schedule meetings

Previous experience as an executive assistant or in an administrative support role

Provide calendar management with emphasis on proactive planning, scheduling/rescheduling internal and external client/employee/applicant meetings including organizing logistics, agendas etc.

Manage expenses and process expense reports with accuracy in a timely manner

Demonstrated Executive Assistant or Senior Administrative Assistant with preferably 3-5+ years directly related career experience

Advanced Microsoft Office skills – Word, Excel, PowerPoint, Outlook; well versed with virtual meeting systems

Exceptional verbal and written communication skills; polished and professional, confident

A self-motivated, forward thinking worker with drive and initiative to support the CEO, offering help where you can

Organize and manage virtual meetings (Webex), run polls as required, follow-up on action items, keep the IT team’s SharePoint updated

Manage strategic, confidential, and sensitive materials.

In-depth knowledge of MS Office products (including MS Word, Excel, PowerPoint, Webex Teams, Webex , SharePoint).

English is requirement / Bilingual – English & French considered an asset

Review and approve standard departmental expenditures, maintain accounting records, and produce expense reports.

Assist with planning and organization of regular offsite business meetings and client events, including arrangements with offsite facilities.

You have excellent time management and organizational skills with the ability to prioritize, multitask, and adhere to deadlines

You have the ability to support high level management demands with a strong attention to detail

You have 3-5 years of experience in an administrative capacity

You display strong interpersonal, organizational and communication skills

You have excellent verbal and written communication skills

Provide support to a team of Partners and US Tax professionals

Education:• Bachelor's/University degree or equivalent experience

• Coordinates executive level manager appointments, meetings, receptions and conference calls

• Previous office administration experience preferably within a large and complex financial services or similar organization

• Consistently demonstrates clear and concise written and verbal communication skills

BCforward is currently seeking a highly motivated Executive Assistant / Administrative Assistant at

We place consultants for end clients all over USA.

Completion of a relevant post-secondary Executive Assistant/Office Management program and/or equivalent appropriate work experience required.

Manage phone, in-person and e-mail inquiries from internal and external stakeholders

Organizing meetings and assisting CPD team: VP, Director, Manager and/or PMs with scheduling meetings with both internal and external stakeholders

Using Meeting Manager or other methods, reserving meeting space for internal and external stakeholders

Minimum 5+ years experience in a comparable role.

Previous experience working in a hospital preferred.

Manage office supplies, including ordering and distribution.

At least five years of related administrative support experience is required.

Strong interpersonal skills: problem solving, customer focused, approachability

Excellent organizational skills: planning, priority setting and managing through systems

Excellent communication skills in both English and French is required

Expert knowledge of Windows and all Microsoft Office products

Strong organizational and time-management abilities.

Coordinate and manage executive calendars, scheduling meetings, appointments, and travel arrangements.

Act as the first point of contact for internal and external stakeholders, demonstrating professionalism and exceptional interpersonal skills.

Manage special projects and initiatives as assigned by the executive team.

Perform general administrative tasks such as filing, data entry, and office organization.

Bachelor’s degree in business administration, Communications, or a related field (or equivalent work experience).

Establishes, organizes and maintains a filing system of official material and records.

You must be a US Citizen or US National.

Males born after 12/31/1959 must be Selective Service registered or exempt.

Successful completion of one-year probationary period, unless previously served.

Oversees catering, supplies and vender management

5 years of experience as an executive assistant

Medical and Dental Insurance is offered

Support the CEO’s agenda and organize by priority

Organize all work travel itineraries

Responsible for all communication and correspondence for the CEO (emails-phone calls, letters)

• Completion of a College Degree. A focus in Finance and/or Project Management , an asset.

• Previous experience as an Executive Assistant; experience in a professional services firm, an asset.

• Need to have 2 years’ Experience

• Maintain accurate records of meetings

• Need to Setup new clients on internal software

• Need to Track, update and maintain client information

Excellent time management and organizational skills.

Manage active calendar including scheduling travel, internal and external meetings and discussions.

Experience with DocuSign is and asset.

Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, customers, and external partners.

Expert level written and verbal communication skills.

Work within the growing and exciting nuclear industry as well as with highly skilled employees!

Three (3) years of senior administrative support experience or an equivalent combination of education, training and experience.

Liaises in a professional and courteous manner with managers/directors, staff and the public to gather and disseminate information.

Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan

Access to exclusive discount offers and deals for VCH staff

Collaborate with other Administrative Assistants to ensure office efficiency while promoting teamwork and maintaining a friendly and professional atmosphere.

Work independently and communicates with internal and external stakeholders/customers in a manner that promotes positive and respectful relationships.

Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously

Support leader(s) through calendar and email management, invoicing and accounts receivables

Enter, review and maintain client accounts and contact information in the Client Relationship Management (CRM) platform

Post-secondary education in business administration is considered an asset

5+ years of increasingly complex administrative responsibilities

Advanced skills in PowerPoint, Word and Excel

Excellent organizational and time management skills.

Ability to meet deadlines and manage a variety of requirements and priorities concurrently.

Strong computer skills – extensive knowledge of Excel, Word, PowerPoint, and Internet tools.

Integration of our services, creating a seamless experience

You are meticulous, take details seriously and have strong organizational skills.

You care about people, and you have above average interpersonal skills.

Knowledge and experience in the energy and/or financial sector would be considered an asset

Knowledge and experience in Adobe products such as Acrobat, InDesign, Photoshop, Illustrator, and Dreamweaver would be considered an asset

knowledge and experience in the energy and/or financial sector would be considered an asset

Ordering supplies and maintaining the Corporate Finance area and kitchen

Post-secondary education in administration or a related field

3+ years of administrative experience

Excellent organizational, time management, and problem-solving skills.

Manage the executive team's calendars, including scheduling appointments, arranging and optimizing travel, and coordinating meetings.

Enable remote decision-making, keeping projects on track, including the planning and coordinating of events, (e.g., meetings, conferences, and company gatherings).

Manage special projects as assigned by the Senior Leadership team.

Minimum of 2 years of experience in an administrative or executive support role.

Ability to prioritize tasks and manage multiple projects simultaneously.

Three (3) years of senior administrative support experience or an equivalent combination of education, training and experience.

Liaises in a professional and courteous manner with managers/directors, staff and the public to gather and disseminate information.

Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan

Access to exclusive discount offers and deals for VCH staff

Collaborate with other Administrative Assistants to ensure office efficiency while promoting teamwork and maintaining a friendly and professional atmosphere.

Work independently and communicates with internal and external stakeholders/customers in a manner that promotes positive and respectful relationships.

Perform general office duties, such as filing, ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

Manage and maintain executives' schedules.

2-3 years experience in a dynamic work environment.

Previous experience providing executive or high level admin support.

Knowledge of accounting principles considered an asset.

Ability to manage multiple tasks/projects and deadlines simultaneously and to identify and resolve exceptions and to interpret data.

3-5 years of administrative experience supporting multiple managers at a time in a broad range of office functions;

Executive Administrative Assistant positions require 3-5 years of experience supporting a VP level manager or higher

40 accurate words per minute keyboarding skills (tested);

Excellent oral and written communication skills;

Excellent knowledge of general office procedures and practices;

Offer different ways for you to give back to communities where we operate.