Transitions Project Coordinator Jobs

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at www.bgis.com

Summary

The Transitions Project Coordinator is accountable for the effective project coordination, documentation, and reporting of transition projects in support of the Transition Lead/Project Manager. The Transitions Project Coordinator is involved in all transition activities in support of the Transition Lead/Project Manager, working with multiple workstream leads and client representatives to meet specific deliverables and leading all transition-related communication, document management, SharePoint management, and other related support activities, as required.

Key Duties & Responsibilities

Transition Support

• Manages all transition documents and records in support of project deliverables
• Understands overall transition process, project requirements, key milestones, data elements, etc.

Communications

• Develops and leads transition communications for all impacted stakeholders
• Manages and updates Team SharePoint Site and Kanban Board
• Ensures meeting cadence, minutes, and RAID log is updated and communicated effectively to team members
• Aligns transition communications to support and drive transition and overall change management activities

Client Support

• Provides key support in the development of executive presentations including Executive Steering Committee materials across major client transitions, managing the end-to-end visual design of presentations from strategy to final product
• Works directly with Account Lead and/or Exec. Sponsor, workstream leads, and client representatives to complete communications plan and employee training plan and matrix

Documentation

• Documents individual workstream updates during internal weekly status update meetings with the Transition Team
• Other duties as assigned

Knowledge & Skills

• Demonstrated ability to function efficiently under pressure with constantly changing priorities and deadlines
• Understanding of Facility Management and Real Estate business is considered an asset but not a requirement
• Superior Microsoft Office skills with experience utilizing SharePoint
• Excellent written and editing skills for both print and electronic communication tools
• Experience working with confidential information (both internal and external)
• Strong interpersonal and verbal communication skills
• University graduation or professional certification (e.g. CAPM or equivalent project management courses)
• Strong planning, project management, and organizational skills
• A well-defined sense of diplomacy including solid persuasion, conflict resolution, and people skills with a demonstrated ability to interact effectively with all levels of an organization
• Adobe Photoshop/digital photo software experience is an asset but not a requirement
• Effective research skills with proven ability to research, analyze, interpret, and form conclusions about various data
• Ability to work independently and within a team environment (must be a self-starter)
• Positive team player with a ‘can do’ attitude who is detail-oriented and demonstrates individual resiliency when faced with challenges
• Proven project management skills with the ability to complete tasks on a timely and consistent basis
• Minimum of 3-5 years of relevant work experience
• Strong prioritization, time management, and multi-tasking skills
• Proven ability to learn quickly and adapt to change

Licenses and/or Professional Accreditation

• None required

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!