Property Management Admin Jobs

Description

Do you want to be part of a privately held, family-owned business, one that truly makes you feel like you become part of the family? Are you someone that enjoys keeping busy and thrives in fast paced environments while being extremely organized? Do you have strong administrator experience and are a quick learner? Are you someone that takes ownership in their work and really knows how to take initiative? Are you looking for room to grow your career to the next level? If your answer is yes and you are excited about the opportunity to take on new challenges, we would love to hear from you! Robert Half is working exclusively with a client to find an experienced Property Management Administrator who has amazing communication skills with an energetic personality.

What Your Day To Day Looks Like

Create, manage and complete all welcome and onboarding documentation including utility information, rent payment schedule, contact information and lease documentation

Assist in the creation of a move-in inspection report and, once finalized by the Property Manager, send to tenant

Communicate insurance policy renewal requirements to tenants

Resolve tenant issues or concerns as they arise in timely manner and within value set, escalating to Property Manager and Maintenance Manager as required

Initial management and resolution of tenant receivables (initial contact, statements and balance reconciliation), including escalation to Property Manager where necessary

Notify tenants of annual site inspections of single tenant buildings

Obtain quotes to execute non-recurring maintenance items

Update filing system with all relevant information

Coordination of utilities (common, landlord and tenant specific)

Administer tenant chargebacks Operating Budget Management

Prepare annual operating budgets for review by Property Manager

Review monthly budget variances with a view to resolving any reclassifications or investigations

Solicit tenders for annual service contracts (snow removal, landscaping, sweeping, line painting, etc) and collaborate with Property Manager to ensure contracts are awarded and managed in timely manner Ad

Enter lease and budget information into Yardi

Provide general administrative support to Property Management team

Review accounts payable within portfolio to ensure compliance with contract/purchase order and correct accounting coding

Escalate any questions in timely manner to Property Manager

Prepare and administer chargebacks to tenants

Requirements

How you will make an impact in this role:

You have 4+ years of administrative experience

Bachelor's degree in Business, Real Estate, Property Management, or related field.

Proven track record of at least 2 years in property management, with a focus on commercial and industrial properties.

In-depth knowledge of commercial leases, property laws, and regulations.

Strong financial acumen with experience in budgeting and financial reporting.

Excellent communication and negotiation skills to maintain positive tenant relationships.

Adept at problem-solving, critical thinking, and decision-making.

Tech-savvy with proficiency in property management software and tools.

Exceptional organizational skills to manage multiple properties efficiently.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go.

Questions? Call your local office at 1.888.490.5461. All applicants applying for Canadian job openings must be authorized to work in Canada.

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