Project Delivery Coordinator (Contract)

Position Scope

The Project Delivery Coordinator is an integral member of the Projects Delivery team, working closely with the Project Delivery Manager and Lead they will support the team with critical initiatives throughout project delivery, coordinating meetings, and creating and maintaining documents for the project team and for leadership.

As a member of this team, you will be responsible for

• Assisting the Delivery Team with various tasks, at the Project Delivery Manager’s direction, including but not limited to coordinating communication and hand-offs between teams
• Assisting with meeting setup and preparation, including identifying required attendees (with guidance) and coordinating schedules in a timely manner
• Assisting with the maintenance of SharePoint (file structure, documentation, access permissions, etc.)
• Documenting meeting minutes and assisting in the preparation of various deliverables (with the appropriate guidance and oversight), as deemed to be appropriate by the Project Manager
• Maintain documentation throughout the length of the project (project plan, resource plan, vacation plan, various logs, status reports, communication/presentation materials, other files and related structure in SharePoint, etc.). Activities include, but are not limited to, assisting with the recording, monitoring, tracking, reporting and communication of plans, actions, resource requirements, risks, and issues with various individuals, including key stakeholders as appropriate
• Analyzing project data and/or following-up with Project Leads (or other input providers) to produce regular and ad-hoc status reports
• Assisting the Project Delivery Manager and Lead with day-to-day project management activities to maintain timelines and project deliverables, identify timeline delays and assist in mitigating risks and issues

To succeed in this role, you have

• Advanced knowledge of MS Office, specifically Excel and PowerPoint
• Strong organizational skills and organize priorities based on deadlines
• Good listener with the ability to absorb and synthesize information quickly
• Excellent time management skills and able to adapt to evolving project structure and timelines
• 2-3 year of relevant experience
• Independently work on individual and team activities
• Proactive nature with a sense of urgency
• Responsible, reliable and able to work effectively and get things done with minimal oversight
• Strong interpersonal skills
• Excellent attention to detail, excellent written and oral communication skills
• Willingness and curiosity to learn new tools, processes

Our story

Founded in 1962, OMERS is one of Canada’s largest defined benefit pension plans, with $124 billion in net assets as at December 31, 2022. OMERS is a jointly-sponsored pension plan, with more than 1,000 participating employers ranging from large cities to local agencies, and over half a million active, deferred and retired members. OMERS members include union and non-union employees of municipalities, school boards, local boards, transit systems, electrical utilities, emergency services and children’s aid societies across Ontario. Contributions to the Plan are funded equally by members and employers. OMERS teams work in Toronto, London, New York, Amsterdam, Luxembourg, Singapore, Sydney and other major cities across North America and Europe – serving members and employers and originating and managing a diversified portfolio of high-quality investments in public markets, private equity, infrastructure and real estate.

OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.