Coordinator, Corporate Services (3-Month Contract)

Company Description

Make an impact at a global and dynamic investment organization

When you invest your career in CPP Investments, you join one of the most respected and fastest growing institutional investors in the world. With current assets under management valued in excess of $500 billion, CPP Investments is a professional investment management organization that globally invests the funds of the Canada Pension Plan (CPP) to help ensure long-term sustainability. The CPP Fund is projected to reach $3 trillion by 2050. CPP Investments invests in all major asset classes, including public equity, private equity, real estate, infrastructure and fixed-income instruments, and is headquartered in Toronto with offices in Hong Kong, London, Luxembourg, Mumbai, New York City, San Francisco, São Paulo and Sydney.

CPP Investments attracts and selects high-calibre individuals from top-tier institutions around the globe. Join our team and look forward to:

• A flexible/hybrid work environment combining in office collaboration and remote working
• A deeply rooted culture of Integrity, Partnership and High Performance
• Diverse and inspiring colleagues and approachable leaders
• Stimulating work in a fast-paced, intellectually challenging environment
• Accelerated exposure and responsibility
• Being motivated every day by CPP Investments’ important social purpose and unshakable principles
• Global career development opportunities

If you share a passion for performance, value a collegial and collaborative culture, and approach everything with the highest integrity, here’s an opportunity for you to invest your career at CPP Investments.

Provides customer focused support services for CPP Investments including mailroom services, shipping, receiving, office equipment, supplies management and AV support. Also provides back-up and relief services for other members of the Facilities and Office Services team. The Coordinator, Corporate Services (2 Month Contract) strongly reflects our Guiding Principles of Integrity, Partnership, and High Performance.

Role-Specific Accountabilities:

Mailroom

• Drops off outgoing Canada Post mail at local depot at the end of each day.
• Picks up, sorts and distributes all incoming mail and courier packages according to established schedules and procedures for the One Queen location.
• Prepares and processes all outgoing mail and courier according to established schedules and procedures.
• Receives and records all incoming courier packages and registered mail.
• Responsible to internal customers for all queries regarding packages, services, carriers, processes, guidelines, and procedures relating to CPP Investments’ mailroom services.

Facilities and Office Services

• Participates in internal office moves; this includes bin delivery and collection, posting workstation/office equipment set up sheets as well as moving staff belongings. Also works with broader team with large group moves.
• Stocks all kitchens with consumable products; this also includes inventory management and ordering of product as required.
• Responds to all incoming requests from internal staff with respect to office supplies and various facilities issues.
• Contributes to CPP Investments’ Onboarding process by preparing new hire packages and completing desk setups.
• Maintains copy areas and ensures bulletin board postings are current.
• Provides equipment and set-up / removal service of audio-visual and meeting room aids.
• Responsible for provision and replenishment of office supplies, including inventory management to support this.
• Performs inspection of all office equipment (i.e. printers, copiers, fax) to ensure equipment is in good working order and supplies are readily available. Responsible for all related servicing, administration and follow-up. This may include performing minor repairs and informing General Services Lead of any major issues.
• Provides backup support to the team at 151 Yonge location during absences or work overflow.

Other

• Other duties as assigned.
• May be required to come to site in the case of emergencies.

Qualifications

• Must be a team player who is highly responsive, reliable, adaptable, self-motivated and time flexible.
• Must be a reliable and dependable individual who can perform well with general supervision.
• Strong customer service skills and proven ability to work in a fast paced, high touch environment.
• Team player who enjoys a high performance culture.
• Advanced knowledge of Outlook; Intermediate knowledge of MS Word and Excel is required; basic/working knowledge of MS PowerPoint an asset.
• Effective English communications skills (verbal and written) and strong interpersonal skills are essential.
• Works well in a fast changing environment.
• Minimum one year general office experience, preferably in the Financial services industry.
• Strong problem solving skills and ability to work under pressure.
• Flexible and proactive attitude; multi-tasker; with excellent attention to detail.
• Must also be willing to work overtime as required Exemplifies our Guiding Principles of Integrity, Partnership and High Performance.
• Professional personal presentation and conduct.
• Ability to handle multiple tasks and prioritize to ensure service excellence.
• Ability to lift 40 lbs.
• Must be punctual and have flexibility to work additional hours from time-to-time in excess of the Standard hours. This may include mornings, afternoons, evenings, and weekends as required.

Additional Information

Visit our LinkedIn Career Page or Follow us on LinkedIn.

At CPP Investments, we are committed to diversity and equitable access to employment opportunities based on ability.

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process.

Our Commitment to Inclusion and Diversity:

In addition to being dedicated to building a workforce that reflects diverse talent, we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.), please let us know and we will work with you to meet your needs.

Disclaimer:

CPP Investments does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other web-site job postings. Any resume or other information received from a supplier not approved by CPP Investments to provide resumes to this posting or web-site will be considered unsolicited and will not be considered. CPP Investments will not pay any referral, placement or other fee for the supply of such unsolicited resumes or information.

Mandatory Vaccine Policy

All employees in the Toronto, New York, San Francisco, Mumbai, Sydney, Hong Kong, and Sao Paulo offices will be required to be vaccinated against COVID-19. Accommodations to this policy will be made for medical or other protected grounds. Please contact us to discuss any accommodation needs.