Corporate Services Coordinator Jobs

• Develop long-term alliances and strengthen partnerships through relationship management.

Qualified candidates should possess the following qualifications and experience:

• Solid grasp of financial concepts and budget planning and management

• Understanding of the vendor life cycle (sourcing, procurement, vendor management)

The Manager of Corporate Services, can expect to focus their work in the following areas:

• Excellent verbal and written communication skills

Excellent time management skills and prioritization skills

The successful candidate must have the following education, experience and/or demonstrated skills:

Management of general and time-sensitive correspondence

Document scanning and filing in document management system

Annual maintenance monitoring and management

Government agency/service provider account management

Bachelor’s degree in business, project management, human resources, psychology, or other related field; equivalent work experience will also be considered

Assist with reporting including utilization performance, forecasts, and capacity management on a weekly/monthly basis to ensure deadlines are met

Actively support performance management initiatives and learning and development planning

Enter, review, and maintain client account and contact information in the Client Relationship Management (CRM) platform

Analyze and recommend staffing decisions based on engagement risk, skills, timing, continuity, and geographic considerations

Manage team member conflicts with all relevant parties, providing resolution recommendations and escalating issues, as appropriate

0-2 years of related work experience in an administrative support role.

Excellent written and verbal communication skills.

Maintain office inventory including ordering and restocking supplies for the office.

Complete the monthly credit card reconciliation and expense reports as needed.

Support the social committee and charitable giving committee with event planning.

Other special projects as assigned from time to time.

Strong organization and attention to detail skills

Exceptional communication skills and a superb client service focus

An annual education & tuition reimbursement

Flexible medical and dental benefits (effective from day 1)

Conducting due diligence searches including, without limitation, corporate searches for registrations in BC, across Canada and in the United States

Monitoring and responding to email account requests

Participate in continuing education initiatives to ensure skills and abilities continue to meet the needs of our agile environment

Advanced technical skills with regard to using office equipment (fax, scan, copy) and knowledge of office equipment and IT systems

Manage all Nucleus correspondence, such as mail, referrals, faxes and other methods of communication.

Managing Nucleus’ supply chain for personal protective equipment, including developing value-add reports for the Senior Team’s information requirements

Will coordinate and execute Board Meeting ancillary requirements, such as dinner coordination, and clean up after any in person meetings

Will manage the Board’s and Committee’s annual workplan process, with tracking, to ensure timely delivery of action items

Responsible for provision and replenishment of office supplies, including inventory management to support this.

Stocks all kitchens with consumable products; this also includes inventory management and ordering of product as required.

A flexible/hybrid work environment combining in office collaboration and remote working

Minimum one year general office experience, preferably in the Financial services industry.

Strong problem solving skills and ability to work under pressure.

Advanced knowledge of Outlook; Intermediate knowledge of MS Word and Excel is required; basic/working knowledge of MS PowerPoint an asset.

Knowledgeable in project management methodologies and able to provide day-to-day oversight of external consultants/contractors/stakeholders and execute projects;

A strong communicator with excellent facilitation and leadership skills;

Resourceful with strong research and writing skills;

Supporting CVRD corporate climate action initiatives in relation to achieving carbon neutrality and GHG reduction targets;

Updating, monitoring and implementing the Corporate Energy and Emissions Plan (CEEP) and the annual corporate energy emissions inventory;

Collaborating with internal staff from a variety of departments to develop and implement work plans related to CEEP initiatives;

Coordinates facilities management, such as building maintenance, vendor management, and project management.

Provides executive administrative support for Finance, Corporate Services, and related Board Committees.

Processes all lines of insurance coverage, including coordination with the insurance broker.

Provides recommendations, such as insurance policy coverage and the strategic direction of the organization’s real estate portfolio.

Has the ability to work independently to analyse information that informs decision making and approvals of critical workflows and processes.

Is effective in communicating and building relationships with individuals and service providers to support essential business functions.

Salary: $59,079- $73,849 per annum (Actual salary offered will be commensurate with education, experience and internal parity).

This position offers the flexibility of working both on-site and remotely within B.C.

Strong interpersonal skills including tact and diplomacy

Strong verbal and written communication skills

Solid analytical skills to input and format data within databases

Basic knowledge of accounting principles to assist in expense monitoring, budgeting and reporting.

Participate in continuing education initiatives to ensure skills and abilities continue to meet the needs of our agile environment

Advanced technical skills with regard to using office equipment (fax, scan, copy) and knowledge of office equipment and IT systems

Manage all Nucleus correspondence, such as mail, referrals, faxes and other methods of communication.

Managing Nucleus’ supply chain for personal protective equipment, including developing value-add reports for the Senior Team’s information requirements

Will coordinate and execute Board Meeting ancillary requirements, such as dinner coordination, and clean up after any in person meetings

Will manage the Board’s and Committee’s annual workplan process, with tracking, to ensure timely delivery of action items

Experience in project management, coordination, and communication

Knowledge of expense management software*

Minimum 5 years of experience in a legal environment in a large corporate setting

Experience working in a complex and fast-paced environment

Any experience for these above would be considered as an asset

Excellent knowledge of Microsoft Office (Word, Excel, Teams, PowerPoint)

Strong communication skills, ability to interact with senior level clients including corporate management teams and institutional investors within Corporate Access

Expertise with event management tools (Ipreo, Salesforce, Q4)

Bachelor's degree and 2 years of relevant experience

Strong computer skills including Microsoft Office (PowerPoint, Excel, Word)

Knowledge of the Financial Markets industry, specifically sales, trading and investment banking.

A strong team player with the ability to self-manage