People Ops Coordinator Jobs

About us

Part3 is a Seed stage ConstructionTech startup that gives Architects and Engineers the tools they need to manage construction. Our mission is simple – to help design a built world that’s good for people and the planet.

Architects and Engineers design the world we live in and the communities we engage in, but in modern-day construction the administrative burden is overwhelming. Part3 is here to provide the tools they need to work smarter, earn more, and keep up with the ever-increasing pace of construction.

Having secured investment from world-class institutions like Chicago Ventures, Graphite Ventures, 519 Growth and an incredible group of Angel investors, we’re adding new expertise to the team to help us reach the next level.

About You

You are an empathetic people-person, who naturally takes initiative and knows how to get sh*t done. No problem is too big, or too small. Reporting to the CEO, you will own critical functions covering areas from HR and operations, to bookkeeping and team culture. You may have experience in HR already, or be looking to move into this field from administrative or operational roles - either way, you are someone who understands people and is comfortable partnering closely with the CEO and Founding team to solve problems.

Responsibilities

• Manage expense tracking process with employees using DEXT
• Track Accounts Receivable (AR) and ensure collections from customers
• Maintain compliant employee records
• Manage benefits renewal process with our HRIS (HUMI)
• Manage the process for employee off-boarding
• Be the Part3 culture ambassador! Lead initiatives and events that promote team culture
• Report regular updates to CEO
• Assist team with event and travel planning as needed
• Be the manager for our HRIS system (HUMI)
• Help build and maintain HR and people-related resources, such as the employee handbook, templates, and other process-related documents
• Assist with the planning and coordination of employee training and development activities
• Partner with Part3 founders / hiring managers to understand positions and team needs, assist with resume screening and recruiting process
• Manage internal policies such as vacation and benefits tracking, documentation
• Manage our 3rd party Bookkeeping, Payroll, AP, and financial service provider (Enkel)
• Help Founding team with occasional scheduling/admin duties
• Perform other administrative tasks as needed
• Coordinate all aspects of onboarding including scheduling new hire orientation, ordering equipment, providing access to resources and miscellaneous details tied to a welcoming and inclusive onboarding experience

Experience

• Highly proactive communicator
• High-degree of empathy
• Excellent verbal and written communication skills
• Operates with a high degree of urgency
• Some experience with basic accounting/bookkeeping
• Highly organized and detail-oriented while being able to adapt quickly and be flexible
• Familiarity with California employment laws and compliance regulations
• 2+ years of general HR / Recruiting / Administrative Coordinator experience

Why Part3?

This is your chance to be more than a cog in a machine, and have a meaningful impact every day. You’ll work directly with the founding team of entrepreneurs to grow the next major ConstructionTech startup in North America.

When it comes to working culture, we’re throwing out the rule book. We have families and have grown Part3 amid a global pandemic - this has taught us the importance of a flexible work schedule, and ownership in both your work and your company.

• Company ownership
• Flexible working hours (you’re in control) and a generous vacation policy
• Autonomous, meaningful, and challenging work
• Brand new Macbook

Tips from the CEO and Hiring Manager:

It's a competitive market, and we see a lot of great applications. The unfortunate truth is we only have seconds/minutes to review a candidate. I wanted to share some tips for applying here (and anywhere else);

1 - Use a PDF resume. It will display automatically. If you use Word files we need to download them, and then they open weird in Pages etc. Remove any reason for someone to overlook your application

2 - LinkedIn has a feature that allows you to 'Message the hiring manager' with a pre-built InMail. DON'T DO IT. I get 10's of these every day and they all look the same. Either write something personal (I will read it) or don't do it at all.

3 - Cover letters are not necessary, but if you feel your resume misses some important detail, a short paragraph via InMail is a good idea.

4 - Don't overthink your resume. Avoid the temptation to over-design it. Use short punchy sentences packed with information, not fluffy paragraphs with big visuals.