Lem Coordinator (Contract) Jobs

Our client is a leader in the responsible development and reliable and safe operation of North American energy infrastructure. They are one of the continent’s largest providers of gas storage and related services.

They are currently looking for an Intermediate LEM Coordinator for their Calgary, AB location.

Description

This role is a LEM Coordinator.

Core Responsibilities

• Monitor compliance to contract requirements, ensuring all conditions are satisfied
• Monitor, review and report Contractor(s) performance in accordance with the KPIs related to the Contract(s).
• Administrative duties (updating records, filing, logging/tracking correspondence, validating invoices to contract terms, reviewing change requests, preparing, issuing and filing change orders, etc.).
• All other duties assigned as required including supporting coverage for team members
• Interact with SC leader(s), BU client(s), accounts payable, other SC team(s), other internal stakeholders and contractor(s) & supplier(s) as required to effectively perform the work
• Work with internal stakeholders and personnel, field support and others as required, for completeness and accurate review of LEMS
• Work collaboratively with other LEM coordinators and contract administrators to maintain consistency in processes
• Maintain contract-related authorization and correspondence to support execution and claim mitigation
• Be familiar with Contract’s compensation mechanisms and administrative requirements (outlined in Terms and Conditions various Contract Schedules (Schedule ‘B’ - Price and Schedule ‘G’ - Administrative Requirements)
• Promote and participate in team huddles, and promote continuous improvement and identification of cost saving opportunities
• Support SCM Manager and Claims Manager with various site related documents and claims, as needed
• Ensure that the agreed upon contract conditions are adhered to by the suppliers including supporting the rate validation process and follow up with suppliers
• Ensure LEMs review against daily timesheets signed by Field Inspectors staff for attestation of rates for personnel, equipment and hours
• Monitor recovery of back charges and maintain back charge log
• Prepare and share applicable reports and presentation as applicable on Contract(s).
• Ensure signed LEMs are saved with all related backup in project folder
• Maintain communication log, Payment Certificate and Invoice log
• Actively participate in internal and external meetings including drafting and distributing meeting minutes
• Enter LEMS data in a timely manner ensuring accuracy
• Provide sound Supply Chain Management advice, guidance, and options to internal stakeholders while following established processes and proper authorization control.
• Invoice attestation and compliance with the contract including data validation i.e. LEMS, Sub-Contractor Invoices, Material Receipts, Third Party Invoices
• Assist with internal and external Audits where required – reconciliation of Labour, Material and Equipment hours
• Collect data from multiple sources to ensure accuracy and compliance (ie: Contract, Change Orders, Contractor’s Payment Certificate, Invoices, field Timesheets)
• Perform contract close-out activities
• Track LEMS workflow end to end process as per set internal processes for Base Scope or Changes
• Complete reconciliation of Labour, Material and Equipment hours

This role is for a LEM Coordinator. End term is currently end of September 2023 or end of November 2023 however extension to contract is a possibility, depending on business need. This role will require a rotational work schedule. This role is eligible for hybrid work when based in the Calgary office (Monday, Tuesday, Thursdays and Wednesdays, Fridays work from home). This role will require trips to the field location, in Northern BC.

#65361