Hr Associate Jobs

This position is excluded from the bargaining unit.

Location - North Campus and Enterprise Square. This role is eligible for the Work from Home Program and will be a hybrid with a mix of remote and in person.

In accordance with the Handbook of Terms and Conditions of Employment for Management and Professional Staff (Excluded) , these full-time positions offer a competitive salary and a comprehensive benefits package found at Faculty & Staff Benefits .

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just

About Human Resources, Health, Safety And Environment

“Hire great people and give them freedom to be awesome.” — Andrew Mason

Thriving organizations are built on people. The Human Resources, Health Safety and Environment (HRHSE) portfolio is composed of exceptional people creating a people focused culture to support the institution's vision.

We are committed to questioning the status quo, driving excellence, and leading with purpose. We lead with purpose in creating a workplace culture that supports the institution in strengthening its core teaching, research, community engagement, and student enrichment experience.

HRHSE is a values based portfolio; we incorporate our values of trust, accountability, relationship building and safety in everything we do. Our employees are committed to living our values and are grounded in the conviction that leadership should be demonstrated, encouraged and supported at all levels of the institution.

In HRHSE, we are made up of six teams that are responsible for providing the highest quality services to our campus community; Total Rewards, Talent Management, Organizational Development, Health, Safety and Environment, Employee and Labour Relations and HR Service Partnerships.

Join our practical, results-driven, energized, and engaged team and see firsthand how we live our values, drive change and lead with purpose!

Department Summary

At the U of A, safety is central to how we work, study, and conduct research. Our Health Safety and Environment team plays a key role in promoting and maintaining safety as a core value. Building a robust and sustainable safety culture where everyone owns their safety performance and that of others, HSE leverages its expertise to enhance the health, safety and environmental well-being of the university community.

Position Summary

We are seeking a highly motivated and experienced Human Resources Associate to join our dynamic HR Service Partnership team. Under the leadership of a Senior Human Resources Partner (SHRP), the HR Associate (HRA) will work alongside HR Partners and Shared Services to provide HR generalist services. This role will provide consultative services on uncomplex employee/labour relations matters, support HR operations in collaboration with Shared Services, and works with the HR CoEs to implement HR programs and initiatives. The ideal candidate will have a strong background as an HR Generalist in HR operations. The HRA will work within a large, unionized, complex organization and will collaborate with the HR Partners, HRHSE Centers of Excellence (CoE)’s and the Staff Service Center to support numerous programs and initiatives.

Duties

• Collaborate with relevant units and partners to gather required information for a successful return to work.
• Facilitate onboarding of new employees, providing necessary tools and resources.
• Job Design and Organization Development:
• Assist in the recruitment and selection of tenure track faculty positions.
• Performance Development:
• Provide preliminary advice on hiring policies and procedures for research project personnel.
• Analyze trends and recommend process improvements to the Senior HR Partner.
• Provide advice on collective agreements, handbooks, policies, and procedures to employees at all levels.
• Support departments/faculties in HR Operations in collaboration with the Shared Services
• Escalate employment, benefits and payroll-related issues to Shared Services for various employee types and support staff, graduate assistants, academic teaching staff, casual appointments, and temporary appointments.
• Provide ongoing support and coaching to people leaders on performance development and management.
• Support attendance and absenteeism issues, return to work planning, accommodations, terminations, coaching, counseling, and discipline recommendations under the direction of the Senior HR Partner.
• Support the implementation of institutional programs and initiatives to enhance organizational effectiveness and learning.
• Talent Acquisition:
• Assist with workplace disruptions and conduct research for disputes, grievances, complaints, and arbitrations.
• Participate in developing and implementing return to work plans, including temporary modified duties and permanent accommodations.
• Assist leaders and supervisors in facilitating the return to work process for employees on leaves of absence.
• Communicate proactively with Finance and HR Partners to address emerging issues in a timely manner.
• Create or review Job Fact Sheets/Position descriptions in consultation with HR Partners and Job Design and Evaluation (JDE) teams.
• Coordinate non-Canadian hires and support relocation processes with Shared Services
• Provide advice and support for end-to-end recruitment process working with the appropriate stakeholders.
• Human Resources Operations:
• Support duty to accommodate and recall processes in collaboration with Shared Services.
• Participate in assigned projects, committees, and cohorts.
• Make recommendations on appropriate position evaluation for casual appointments.
• Employee Relations:
• Employee Wellness and Return to Work:
• Support departments/faculties in complying with annual performance appraisal and probationary review processes.
• Conduct or arrange in-service training for departments/faculties under the direction of HR Partners or Senior HR Partner.
• Identify and address potential workplace issues to support a successful return to work.
• Collaborate with JDE to align job evaluations with expectations.
• Learning and Development:
• Support the delivery of offboarding programs for voluntary and involuntary terminations.

Minimum Qualifications

• Ability to work independently and collaboratively in a team environment.
• Strong analytical, decision-making, and problem-solving abilities.
• Demonstrated professionalism, results orientation, team
• Knowledge of HR policies, procedures, and collective agreements.
• Proficiency in HR systems, such as PeopleSoft applications (Campus Solutions and HCM) and Google Suites.
• Minimum of 2-3 years of HR generalist experience in a unionized environment.
• Excellent communication, interpersonal, organizational, and time management skills.
• Experience working in a large and complex organization or public sector (asset).
• CHRP designation (asset).
• Bachelor's degree, preferably with a specialization in Human Resources or a related discipline.

If you are a highly motivated and detail-oriented HR professional looking to contribute to the success of our organization, we encourage you to apply for this position. Join our team and be part of a collaborative and supportive HR environment.