Financial And Administrative Services Officer

Job purpose

Under the general direction of the CFO and Controller, the incumbent will perform accounting functions, client support services, data integrity functions, and reconciliate investment reports. The position will be involved in most aspects of the accounting department.

Duties and responsibilities

Accounting and client support functions

• Write up of investments and monitoring of cash needs

• Prepare and file quarterly GST/QST

• Review and analysis of information for fund statements

• Generate, update, and distribute reports and schedules as required

• Process credit card gifts including information on new donors

• Prepare tribute cards, holiday cards and appropriate lists for fund holders.

• Maintain proper information and adhere to procedures regarding donation receipts.

• Produce and distribute monthly donation receipts

• Produce weekly gift reports.

• Management of insurance premiums to be paid and then collected from donors

Data entry and maintenance of data integrity:

• Continually update and complete fund holder data with new information.

• Maintain systems for the proper management of documents.

• Ensure that documents are correctly filed and archived and maintain the JCF principal filing system.

• Responsible for all data report generation and proofing.

Administrative Duties:

• Provideclients with information regarding their funds.

• Prepare mailings where required (cheques, receipts, fund statements, other)

• Brief the CFO or other staff on issues requiring attention.

• Assist with granting process as required

The incumbent will be assigned special projects and duties as required.

Minimum Qualifications

• Diploma of College Studies (DEC) in Accounting or Office Technology or in any other field pertinent

to the primary responsibilities.

• More than 5 years of relevant experience working in book-keeping.

• Advanced skills in database report generation and data management.

• Very good spoken and written English and French in order to write and edit correspondence,

provide, and interpret detailed information, and deal with complex situations in both official

languages.

• Ability to work in Windows environment; good knowledge of Word (format documents, do mail

merges, create macros), Excel (create spreadsheets and charts, use mathematical and financial

functions), and Outlook (manage and organize e-mail messages, schedules, tasks, contacts, and

other information). Basic knowledge of Access, PowerPoint, Acrobat Reader.

• Superior communication and organizational skills, detail oriented, discreet, conscientious, capable of

taking initiative and ability to multitask.

• Autonomous, with ability to work effectively as a member of a team.

• Customer-service oriented and able to maintain the confidentiality of sensitive information.